REGIONAL DISTRICT OF NANAIMO
REGULAR BOARD MEETING
REVISED AGENDA

Tuesday, July 22, 2025

1:00 P.m. - 2:00 P.m.

Board Chambers (Webstreamed)

This meeting will be recorded

 

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1.

CALL TO ORDER

2.

TERRITORIAL ACKNOWLEDGEMENT

The Chair will respectfully acknowledge the Coast Salish Nations on whose traditional territory this meeting takes place.

3.

APPROVAL OF THE AGENDA

• (All Directors - One Vote)
  
  That the agenda be approved as presented. 

4.

ADOPTION OF MINUTES

• (All Directors - One Vote)

  That the following minutes be adopted:

4.1

Special Board Meeting - July 8, 2025

4.2

Regular Board Meeting - July 8, 2025

5.

INVITED PRESENTATIONS

5.1

Allan Neilson, Neilson Strategies Inc., and Sherry Hurst, Leftside Partners Inc., re Boundary Study for Electoral Area F – Final Report - Attending In Person

5.1.1

Boundary Study for Electoral Area F – Final Report

• (All Directors - One Vote)

  1. That the Board receive the Electoral Area F Boundary Study Final Report by Neilson Strategies and Leftside Partners Inc., dated July 2025, and forward it to the Ministry of Housing and Municipal Affairs.

• 2. That the Board direct that engagement be undertaken with residents of the adjacent Electoral Area G properties in “Area 1a” (identified on Figure 6.2 of the Electoral Area F Boundary Study Final Report, dated July 2025, in the brown hatched area on the map) as soon as practicable.

• 3. That the Board send a letter to the Minister of Housing and Municipal Affairs requesting approval and funding of an Incorporation Study as the next phase in this multi-phased restructure study and indicating that Boundary Option B, as outlined in the Electoral Area F Boundary Study Final Report, be used as the basis for the area to be studied in an Incorporation Study, with a view to including “Area 1a“ as well, pending Regional District of Nanaimo engagement with affected Electoral Area G residential property owners.

5.2

Allan Neilson, Neilson Strategies Inc., and Sherry Hurst, Leftside Partners Inc., re Community Issues Assessment for Electoral Area G – Final Report - Attending in Person

5.2.1

Electoral Area G Community Issues Assessment – Final Report

• (All Directors - One Vote)

  1. That the Board receive the Electoral Area G Community Issues Assessment Final Report by Neilson Strategies and Leftside Partners Inc., dated July 2025, and forward it to the Ministry of Housing and Municipal Affairs.

• 2. That the Board send correspondence to the City of Parksville and Town of Qualicum Beach to determine their interest in and support for commencing discussions with the Ministry of Housing and Municipal Affairs on next steps for a study or studies that explore the potential opportunity for municipal boundary adjustments to encompass the French Creek portion of Electoral Area G, possibly as a multi-staged process that assesses cost impacts, potential funding support, benefits and opportunities before determining whether to proceed to a public engagement process.

• 3. That the Board direct staff to commence discussions with the Ministry of Housing and Municipal Affairs for an Electoral Area boundary realignment study with adjacent Electoral Areas E, F and H with respect to portions of Electoral Area G except the community of French Creek.

6.

DELEGATIONS - ITEMS NOT ON THE AGENDA

6.1

Delegation Submission - Chris Burger, Corcan Meadowood Residents Association, re Status of Our Eastern Emergency Evacuation Route - Attending Virtually 

7.

CORRESPONDENCE

• (All Directors - One Vote)

  That the following correspondence be received for information:

7.1

Gabriola Transportaion Society, re Letter to BC Ferries – New Policy on Towed Electric Vehicles on BC Ferries

7.2

S. Morison, President, Nanaimo Marine Rescue Society, re Delegation Thank You and Request

7.3

M. Atkins, Chief Executive Officer, Comox Valley Airport Commission, re Request for Letters of Support – Enhanced Canada Border Services Agency Services

8.

UNFINISHED BUSINESS

8.1

Request for Comment on Inclusion in the Agricultural Land Reserve, Application No. PL2025-050 - 1860 Spring Place, Electoral Area F

Please note: This item was included on the June 24, 2025, Board agenda and was on hold pending additional information from staff, which was received at the July 8, 2025, Board meeting, and has been added here as Attachment 7. Area Director Comments, updated since the June 24, 2025, Board meeting, have been added as Attachment 6, and additional public submissions have been added as Attachment 8. The motion was moved and seconded and is on the floor.

• (All Directors - One Vote)

  That the Board recommend that the Agricultural Land Commission not approve Inclusion Application No. PL2025-050 (ALC File No. 102637) to permit the inclusion of the property at 1860 Spring Place into the Agriculture Land Reserve.

8.1.1

Delegation Submission - Keshia Cleaver, re Agricultural Land Reserve Application PL2025-050 for 1860 Spring Place - Attending in Person

8.1.2

Delegation Submission - Miles Porter, re Application No. PL2025-050 – 1860 Spring Place, Electoral Area F - Attending in Person

9.

COMMITTEE MINUTES

• (All Directors - One Vote)

  That the following minutes be received for information:

9.1

Electoral Area Services Committee Meeting - July 3, 2025

9.2

Committee of the Whole Meeting - Financial Plan - July 15, 2025

9.3

Committee of the Whole Meeting - July 15, 2025

9.4

Arrowsmith Water Service Management Board Meeting - June 19, 2025

9.5

Englishman River Water Service Management Board Meeting - June 19, 2025

10.

CONSENT AGENDA

Note: Directors may adopt in one motion all recommendations appearing on the Consent Agenda or, prior to the vote, request an item be removed from the Consent Agenda for debate or discussion, voting in opposition to a recommendation, or declaring a conflict of interest with an item.

Committee recommendations on the Consent Agenda were Carried Unanimously at the Committee level.

• (Voting rule varies as noted - Unanimous vote required)

  That the following items on the Consent Agenda be adopted by consent:

10.1

ELECTORAL AREA SERVICES COMMITTEE RECOMMENDATIONS

10.1.1

Draft Survey and Engagement Plan for Improvements to Dashwood Community Park

Please note: Committee recommendation has no accompanying staff report.

• (All Directors - One Vote)

  That staff prepare a draft survey and engagement plan for improvements to Dashwood Community Park for the Electoral Area G Parks and Open Space Advisory Committee.

10.1.2

Errington Community Park Sport Court

Please note: Committee recommendation has no accompanying staff report.

• (All Directors - One Vote)

  That staff proceed with issuing a design-build Request for Proposal for a multi-purpose sport court at Errington Community Park, with dimensions of 68 feet by 64 feet, incorporating line markings for two standard-sized pickleball courts, designed for use with portable nets, and a half basketball court with one hoop, with optional costing provided for a fencing surround and a second basketball hoop, and that the design allows for future sport court expansion.

10.1.3

Errington Community Park Café and Washrooms Co-Management Agreement Update

• (All Directors - One Vote)

  That the Board receive the Errington Community Park Café and Washrooms Co-Management Agreement Update report for information.

10.1.4

Capital Project Priorities

Please note: Committee recommendation has no accompanying staff report.

• (All Directors - One Vote)

  That staff provide a report with cost estimates for the following Electoral Area H Capital Project Priorities, determined by the Electoral Area H Parks and Open Space Advisory Committee:

  • Installation of a portable toilet at the Lighthouse Country Regional Trail North Loop Trailhead / Wildwood Community Park
  • Adding picnic tables and/or benches and brush clear out in the meadow area at Wildwood Community Park
  • Installation of a seasonal toilet at Illusion Lake
  • Paved multi-use area (for basketball, pickleball, skateboarding, etc.) in or adjacent to Lions Community Park
  • Covered seating area between the bike park and playground in Lions Community Park
  • Water fountain within Lions Community Park or on the Lions Hall building

10.1.5

Nanoose Bay Pickleball Club – Purchase of Practice Rebound Board

Please note: Committee recommendation has no accompanying staff report.

• (All Directors - One Vote)

  That the Board authorize the Nanoose Bay Pickleball Club to fundraise, construct, and install a high-quality practice rebound board at the Jack Bagley Community Park multi-purpose courts using volunteer labour, with final approval of the design and materials subject to review and authorization by the Regional District of Nanaimo prior to installation.

10.1.6

Nanoose Bay Water Access Improvement Options

• (All Directors - Weighted Vote)

  That staff be directed to enter into a License of Occupation with the Ministry of Transportation and Transit for water access sites E34, E57, E65, and E66, located in Electoral Area E, to enable the installation of access signage, undertake required archaeological assessments, and engage with neighboring residents as part of the improvement planning process.

10.1.7

Hallberg Road Community Park Public Engagement Summary

• (All Directors - One Vote)

  1. That the results of the Hallberg Community Park Engagement Summary be received for information.

• 2. That a Preliminary Concept Design for Hallberg Road Community Road Park be prepared, guided by the design direction established through the initial community engagement feedback.

10.1.8

Gabriola Island Community Health and Wellbeing Contribution Service Annual Report and Agreement Renewal

Please note: Presentation of Report of Community Wellbeing Coordinator, delivered at the July 3, 2025, Electoral Area Services Committee meeting, has been added as Attachment 4.

• (All Directors - One Vote)

  1. That the Board receive the Gabriola Island Community Health and Wellbeing Contribution Service Annual Report for information.

• (All Directors - Weighted Vote)

  2. That the Board approve a renewed 2-year agreement with People for a Healthy Community to provide Health and Wellbeing Coordinator Services for Gabriola Island with the Community Wellbeing Coordinator role continuing as a part-time position and that the 2026-2030 Financial Plan be adjusted accordingly.

10.1.9

Rural Residential Minimum Parcel Size Project

Please note: Recommendation #2 was varied by the Committee.

• (Electoral Area Directors, except EA B - One Vote)

  1. That the Board receive the report titled “Rural Residential Minimum Parcel Size Project” dated July 3, 2025, for information.

• 2. That staff prepare a report that provides a comparison between the cost for a region-wide project to reduce the minimum parcel size in Rural Residential areas versus servicing studies through the regular Official Community Plan review processes.

10.1.10

Draft Policy and Guidelines for Development Applications Involving Building Strata Lots - Introduction

• (All Directors - One Vote)

  1. That the Board receive the draft Policy and Guidelines for Development Applications Involving Building Strata Lots, as provided in Attachment 1.

• 2. That the Board approve the proposed consultation plan for the draft Policy and Guidelines for Development Applications Involving Building Strata Lots as outlined in Attachment 3, and direct staff to proceed with consultation.

10.1.11

Proof of Water Policy - Introduction

• (All Directors - One Vote)

  1. That the Board receive the draft Proof of Water for Subdivision Policy as provided in Attachment 1.

• 2. That the Board approve the proposed consultation plan as outlined in Attachment 3 and direct staff to proceed with consultation.

10.1.12

Coombs-Hilliers Volunteer Fire Department – Rescue Truck

• (All Directors - Weighted Vote)

  1. That the Regional District of Nanaimo Board approve the purchase of a used 4x4 Rescue Truck for up to $63,000 from the Reserve Fund to replace the existing 2005 Coombs-Hilliers Rescue 103, and that the 2025-2029 Regional District of Nanaimo Financial Plan be amended accordingly.

• 2. That the Regional District of Nanaimo Board approve the deferral of the replacement of Coombs-Hilliers Rescue 103 from 2028 to 2030 in the 2026-2030 Regional District of Nanaimo Financial Plan.

10.1.13

Community Works Fund Policy July 2025

Please note: Recommendation #1 was varied by the Committee.

• (All Directors - One Vote)

  1. That the Board approve Policy A2.24 Community Works Fund Allocation, as amended, by deleting the final sentence of section 5.1.2, which reads “This does not preclude the Board from approving the use of CWF to the benefit of Member Municipalities.” and by replacing “CWF” with “funds” in section 5.1.3.

• 2. That subject to Resolution #25-259 which allocated $100,000 of Electoral Area E Community Works Funds to Nanoose Place Nanoose Bay Activities and Recreation Society in 2025 for the replacement of the Nanoose Place septic system, the Board acknowledges that the Nanoose Place septic system project is a regional priority within a long-term capital investment plan supported by asset management planning and has not been prioritized over a local government owned priority project.

10.1.14

Pump Track Adjacent to Cedar Skate Park

Please note: Committee recommendation has no accompanying staff report.

• (All Directors - One Vote)

  That the Regional District of Nanaimo and Stevie Smith Legacy Foundation proceed with installation of the pump track to be located adjacent to the Cedar Skate Park on the lands the Regional District has a Licence of Use agreement with the Nanaimo Ladysmith Public Schools (School District 68).

10.1.15

Proposed Amendment to Bylaw No. 1801 - Addition of Chattel Road Community Park to Prohibited Parks for Homeless Camping in Electoral Area G

Please note: Committee recommendation has no accompanying staff report.

• (All Directors - One Vote)

  That the Regional District of Nanaimo Parks Use Regulation Bylaw No. 1801 Schedule B Homeless Camping Regulations be amended to include Chattel Road Community Park in the list of prohibited parks for homeless camping in Electoral Area G.

10.2

COMMITTEE OF THE WHOLE RECOMMENDATIONS

10.2.1

Nanaimo Arts Council Transit Shuttle Request - 2025

• (Nanaimo, Lantzville, Electoral Areas A, C - Weighted Vote)

  That the Board approve Nanaimo Arts Council’s request for the Regional District of Nanaimo to provide transit shuttle service for the Nanaimo Artwalk 2025, two-day event on November 22 and 23. The total cost charged to the Nanaimo Arts Council will not exceed $1,000 for both event days.

10.2.2

Bus Shelters – Transit Minor Betterment Program

• (All Directors - One Vote)

  That the Board endorse a second application to the Transit Minor Betterment program to complete the transit amenity improvements at Magnolia Court Commercial Centre on Route 99.

10.2.3

Regional District of Nanaimo Transit Systems 2024 – 2025 Annual Operating Agreement Amendment and 2025 – 2026 Annual Operating Agreement

• (All Directors - Weighted Vote)

  1. That the 2024 – 2025 Annual Operating Agreement Amendment for Conventional, Custom and Interregional, Nanaimo-Cowichan Express, transit service between the Regional District of Nanaimo and BC Transit for the period of January 1, 2025, to March 31, 2025, be approved.

• 2. That the 2025 – 2026 Annual Operating Agreement for Conventional, Custom and Interregional, Nanaimo-Cowichan Express, transit service between the Regional District of Nanaimo and BC Transit for the period of April 1, 2025, to March 31, 2026, be approved.

10.2.4

Regional District of Nanaimo 2025 – 2026 Service Expansions

• (All Directors - Weighted Vote)

  1. That the Board approve the January 4, 2026, annual service expansion for the Conventional Transit Service of 4,000 hours and the corresponding lease of three (3) heavy duty vehicles.

• 2. That the Board approve the January 4, 2026, annual service expansion for the Custom Transit Service of 3,000 hours and the corresponding lease of two (2) light duty vehicles.

11.

ITEMS REMOVED FROM THE CONSENT AGENDA

12.

COMMITTEE RECOMMENDATIONS

12.1

ELECTORAL AREA SERVICES COMMITTEE RECOMMENDATIONS

12.1.1

Development Variance Permit Application No. PL2025-040, 2099 Bramley Road, Electoral Area C

Chair to call for members of the public wishing to speak to Development Variance Permit Application No. PL2025-040, 2099 Bramley Road, Electoral Area C

• (Electoral Area Directors, except EA B - One Vote)

  That the Board approve Development Variance Permit No. PL2025-040 to reduce the minimum setback requirement to allow for the expansion of the existing water reservoir subject to the terms and conditions outlined in Attachment 2.

12.1.2

Development Variance Permit Application No. PL2025-038, 1358 Madrona Drive, Electoral Area E

Chair to call for members of the public wishing to speak to Development Variance Permit Application No. PL2025-038, 1358 Madrona Drive, Electoral Area E

• (Electoral Area Directors, except EA B - One Vote)

  That the Board approve Development Variance Permit No. PL2025-038 to reduce the setback from the sea to allow the renovation of and addition to an existing dwelling unit subject to the terms and conditions outlined in Attachment 2.

12.1.3

Development Variance Permit Application No. PL2025-085, 990 Englishman River Road, Electoral Area F

Chair to call for members of the public wishing to speak to Development Variance Permit Application No. PL2025-085, 990 Englishman River Road, Electoral Area F

• (Electoral Area Directors, except EA B - One Vote)

  That the Board approve Development Variance Permit No. PL2025-085 to increase the secondary suite maximum floor area to permit the conversion of an existing dwelling to a detached secondary suite subject to the terms and conditions outlined in Attachment 2.

12.1.4

Zoning Amendment Application No. PL2024-015, 5600 Island Highway West, Electoral Area H, Amendment Bylaw 2500.06, 2025 – Introduction

• (Electoral Area Directors, except EA B - One Vote - Must be taken separately)

  1. That the Board receive the Summary Report of the Community Engagement as provided in Attachment 4.

• 2. That the Conditions of Approval as provided in Attachment 6 be completed prior to Amendment Bylaw No. 2500.06 being considered for adoption.

• 3. That “Regional District of Nanaimo Zoning Amendment Bylaw No. 2500.06, 2025” be introduced and read two times.

• 4. That the Board direct the Public Hearing on “Regional District of Nanaimo Zoning Amendment Bylaw No. 2500.06, 2025” be delegated to Director McLean.

12.1.5

Housing Project List and Timeframe 2025-2026

Please note: The original recommendation was varied by the Committee.

• (All Directors - One Vote)

  1. That number 5 “Alignment of Zoning Bylaw 1285 with Zoning Bylaw 2500” be removed from Attachment 1 of the report titled “Housing Project List and Timeframe 2025-2026” dated July 3, 2025.

• 2. That the Board endorse the report titled “Housing Project List and Timeframe 2025-2026” and Attachment 1, dated July 3, 2025, as amended, to remove number 5 “Alignment of Zoning Bylaw 1285 with Zoning Bylaw 2500” from Attachment 1.

13.

REPORTS

13.1

Lee Road Community Park Land Exchange Alternative Approval Process Results, Bylaw No. 1931 and Property Consolidation

• (All Directors - One Vote)

  1. That the Board receive for information the Corporate Officer’s Certification indicating that less than 10% of the electors submitted Elector Response Forms in opposition to the Lee Road Community Park Land Exchange.

• (All Directors - One Vote / 2/3)

  2. That “Regional District of Nanaimo Lee Road Community Park Land Exchange Bylaw No. 1931, 2025” be adopted.

• (All Directors - One Vote)

  3. That the Board approve consolidation of the 0.55 hectare Lee Road Community Park parcel with the French Creek Pollution Control Centre property at 957 Lee Road, Parksville.

13.2

French Creek Pollution Control Centre Expansion Official Community Plan Amendment Application No. PL2025-063, Lot A, 957 and 1236 Lee Rd. West and Lee Rd. Community Park at 943 Lee Rd. West, EA G, Amendment Bylaw No. 1540.07, 2025

• (Electoral Area Directors, except EA B - One Vote - Must be taken separately)

  1. That the Board receive the report of the Public Hearing held on June 26, 2025, for “Regional District of Nanaimo Electoral Area ‘G’ Official Community Plan Amendment Bylaw No. 1540.07, 2025”.

• 2. That the Board read “Regional District of Nanaimo Electoral Area ‘G’ Official Community Plan Amendment Bylaw No. 1540.07, 2025” a third time.

• (Electoral Area Directors, except EA B - One Vote / 2/3)

  3. That the Board adopt “Regional District of Nanaimo Electoral Area ‘G’ Official Community Plan Amendment Bylaw No. 1540.07, 2025”.

13.3

2025 55 Plus BC Games Shuttle Request

• (Nanaimo, Lantzville, Electoral Areas A, C - Weighted Vote)

  That the Board approve the Regional District of Nanaimo Transportation Services to provide transit shuttle service for the 2025 Plus 55 BC Games for a maximum of four events between September 9 and September 13, 2025. The total cost charged to the 2025 Plus 55 BC Games will not exceed $6,000.

13.3.1

Updated 2025 55 Plus BC Games Shuttle Request

Please note: Report has been updated to revise the recommendation to clarify that costs are to the Regional District of Nanaimo, removes reference to the summer transit schedule, and revises the financial implications section.

13.3.2

Delegation Submission - Jim Turley, Director of Transportation, Plus 55 BC Games, re Plus 55 BC Games Use of Transit Buses - Attending in Person

13.4

RDN Bylaw Consolidation and Revision Authorization Bylaw No. 1932, 2025, Splitting Wellington Fire and Streetlighting Local Service Area Establishment and Boundary Amendment Bylaw No. 992, 1995" into Two Separate Service Bylaws

• (All Directors - One Vote)

  1. That “Regional District of Nanaimo Bylaw Consolidation and Revision Authorization Bylaw No. 1932, 2025” be introduced and read three times.

• (All Directors - One Vote / 2/3)

  2. That “Regional District of Nanaimo Bylaw Consolidation and Revision Authorization Bylaw No. 1932, 2025” be adopted.

• (All Directors - One Vote - Must be taken separately)

  3. That “Wellington Fire Protection Local Service Area Establishment and Boundary Amendment Bylaw No. 1933, 2025” be introduced and read two times.

• 4. That “Wellington Streetlighting Local Service Area Establishment and Boundary Amendment Bylaw No. 1934, 2025” be introduced and read two times.

13.5

Coombs-Hilliers Volunteer Fire Department - Fire Apparatus Borrowing

• (All Directors - Weighted Vote)

  That the five-year short-term borrowing of up to $689,423 be authorized for the purchase of a new fire engine for the Coombs-Hilliers Volunteer Fire Department in accordance with the approved 2025-2029 Financial Plan.

13.6

Errington Volunteer Fire Department - Fire Apparatus Borrowing

• (All Directors - Weighted Vote)

  That the five-year short-term borrowing of up to $550,000 be authorized for the purchase of two new fire apparatus hook-trucks for the Errington Volunteer Fire Department in accordance with the approved 2025-2029 Financial Plan.

13.7

Bow Horn Bay Volunteer Fire Department - Fire Apparatus Borrowing

• (All Directors - Weighted Vote)

  That the five-year short-term borrowing of up to $475,000 be authorized for the purchase of a new fire engine for the Bow Horn Bay Volunteer Fire Department in accordance with the approved 2025-2029 Financial Plan.

13.8

911 Emergency Communications for British Columbia Incorporated Agreement

• (All Directors - Weighted Vote)

  That the 9-1-1 Call Answer Centre Service agreement between Emergency Communications for British Columbia Incorporated and the Central Island 911 Partnership for January 1, 2025, to December 31, 2025, be approved.

13.9

Southern Community Restorative Justice

• (All Directors - Weighted Vote)

  1. That the agreement with the Connective Support Society for the term of January 1, 2025, to December 31, 2027, for Southern Community restorative justice services, be approved.

• 2. That the Chair and the Corporate Officer be authorized to execute the Connective Support Society agreement on behalf of the Regional District of Nanaimo.

13.10

Descanso Bay Regional Park Accessible Beach Access Feasibility

• (All Directors - Weighted Vote)

  That staff proceed with detailed design and associated permits, bylaw amendments and approval applications for the Descanso Bay Regional Park Accessible Beach Access improvements.

13.11

Authorization for Funds Re-allocation for Large Format Scanner Replacement

• (All Directors - Weighted Vote)

  That the Board approve the transfer of $30,000 from the Geographic Information System (GIS) Service operating budget to the GIS Service capital budget for the replacement of a failing large format scanner, and that the 2025-2029 Financial Plan be amended accordingly.

13.12

2026-2030 Financial Plan Engagement Summary

• (All Directors - One Vote)

  That the Regional District of Nanaimo Board receive the "2026-2030 Financial Plan Engagement Summary" staff report, dated July 22, 2025, for information.

13.13

Revised Asset Management Policy

• (All Directors - One Vote)

  That the Board approve revised Asset Management Policy A2.21.

13.14

Strategic Priorities Fund

• (All Directors - One Vote)

  That the Board endorse the following projects for grant applications to the Canada Community Building Fund - Strategic Priorities Fund, and support overall grant management activities:
  
  Capital Infrastructure Stream

  • Errington Firehall #2 Replacement
  • Departure Bay Pump Station Upgrade
  • Hammond Bay Forcemain Twinning Project

  Capacity Building Stream

  • Snuneymuxw First Nation (SFN) Asset Management and Infrastructure Planning Project

13.15

Financial Report – January 1, 2025, to June 30, 2025

• (All Directors - One Vote)

  That the “Financial Report – January 1, 2025, to June 30, 2025” report be received for information.

13.16

Second Quarter Externally Sourced Grant Update

• (All Directors - One Vote)

  That the Board receive the report titled “Second Quarter 2025 Externally Sourced Grant Update”, dated July 22, 2025, for information.

13.17

Second Quarter 2025 Key Initiatives Update

• (All Directors - One Vote)

  That the Board receive the report titled “Second Quarter 2025 Key Initiatives Update”, dated July 22, 2025, for information.

13.18

Open Board Resolution Tracking - Second Quarter 2025

• (All Directors - One Vote)

  That the Open Board Resolution Tracking – Second Quarter 2025 report be received for information.

14.

BUSINESS ARISING FROM DELEGATIONS AND CORRESPONDENCE

15.

MOTIONS FOR WHICH NOTICE HAS BEEN GIVEN

15.1

Request for a Report on the French Creek Pollution Control Centre Capital Project – Apportioned Costs, Development Cost Charges, and Funding Breakdown for Northern Communities

Director Wallace provided notice of the following motion to the Corporate Officer:

• (All Directors - One Vote)

  That the Board directs Staff to develop a report, for the Northern Communities, that:
  
  1. Explains the apportioned costs for the French Creek Pollution Control Centre capital project as determined by "Regional District of Nanaimo Northern Community Sewer Local Service Conversion Bylaw No. 889, 1993”.
  
  2. Provides the apportioned amounts of the French Creek Pollution Control Centre capital project Development Cost Charge funding per area.
  
  3. Explains the Development Cost Charges collected by the contributing areas and cite any Development Cost Charge shortfalls.
  
  4. Provides all Development Cost Charge exemptions provided to date, as approved by the Board, including lost Development Cost Charge revenues as determined by “Regional District of Nanaimo Not-for-Profit-Rental Housing Sewer Development Cost Charge Reduction Bylaw No. 1577, 2010”.
  
  5. Determines the total cost by category for each service area, including reserves, taxation contributions, borrowing, Development Cost Charges (including shortfalls) and interest.
  
  6. Clarifies how the 5.25% collection fee to the electoral areas impacts taxation in the service areas.

16.

NEW BUSINESS

17.

IN CAMERA

• (All Directors - One Vote)

  That pursuant to the following sections of the Community Charter the Board proceed to an In Camera meeting:

  • 90(1)(e) the acquisition, disposition or expropriation of land or improvements, if the council considers that disclosure could reasonably be expected to harm the interests of the municipality;
  • 90(1)(k) negotiations and related discussions respecting the proposed provision of a municipal service that are at their preliminary stages and that, in the view of the council, could reasonably be expected to harm the interests of the municipality if they were held in public; and
  • 90(1)(m) a matter that, under another enactment, is such that the public may be excluded from the meeting.

18.

ADJOURNMENT

• (All Directors - One Vote)

  That the meeting be adjourned.