REGIONAL DISTRICT OF NANAIMO
REGULAR BOARD MEETING
AGENDA

Tuesday, September 12, 2023

1:00 P.m. - 3:00 P.m.

Board Chambers (Webstreamed)

This meeting will be recorded

 

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1.

CALL TO ORDER

2.

TERRITORIAL ACKNOWLEDGEMENT

The Chair will respectfully acknowledge the Coast Salish Nations on whose traditional territory this meeting takes place.

3.

APPROVAL OF THE AGENDA

4.

ADOPTION OF MINUTES

• (All Directors - One Vote)

  That the minutes of the Regular Board meeting held July 25, 2023, be adopted.

4.1

Regular Board Meeting - July 25, 2023

4.2

Errington War Memorial Hall Association Grant

Director Salter requested reconsideration of this item to the Corporate Officer.

• That the following resolution from the July 25, 2023, Board meeting be reconsidered:

  (All Directors - One Vote / 2/3)

  That the Errington War Memorial Hall Association be provided a grant of $50,000, with $13,000 coming from the Growing Communities Fund and $37,000 from the Community Works Fund, for the purpose of seismic upgrades at the Errington Hall.

• Please note that for the proposed motion to be considered the following motion must be defeated:

• (All Directors - Weighted Vote)

  That the Errington War Memorial Hall Association be provided a grant of $50,000, with $13,000 coming from the Growing Communities Fund and $37,000 from the Community Works Fund, for the purpose of seismic upgrades at the Errington Hall.
  

• Proposed new motion:

• (All Directors - Weighted Vote)

  That the Errington War Memorial Hall Association be provided a grant of $50,000 from the Electoral Area F Community Works Fund, for the purpose of seismic upgrades at the Errington Hall. 

5.

INVITED PRESENTATIONS

5.1

Susanna Newton & Violet Hayes, Co-Chairs of the Oceanside Task Force on Homelessness (OTFH) re OTFH Tiny Homes Village

6.

CORRESPONDENCE

• (All Directors - One Vote)

  That the following correspondence be received for information:

6.1

Vancouver Island and Coastal Communities (VICC) Climate Leadership Steering Committee Funding Request

6.2

Richard Wayte, Manager, Osprey Electrical Solar Division re Solar Rooftop Systems - RDN Building Permit Process

7.

COMMITTEE MINUTES

• (All Directors - One Vote)

  That the following minutes be received for information:

7.1

Committee of the Whole Meeting - July 25, 2023

7.2

District 69 Swimming Pool Service Select Committee Meeting - July 26, 2023

7.3

Transit Select Committee Meeting - July 27, 2023

8.

CONSENT AGENDA

Note: Directors may adopt in one motion all recommendations appearing on the Consent Agenda or, prior to the vote, request an item be removed from the Consent Agenda for debate or discussion, voting in opposition to a recommendation, or declaring a conflict of interest with an item.

Committee recommendations on the Consent Agenda were Carried Unanimously at the Committee level.

(Voting rule varies as noted - Unanimous vote required)

That the following items on the Consent Agenda be adopted by consent:

8.1

COMMITTEE OF THE WHOLE RECOMMENDATIONS

8.1.1

Options for Board Chambers Renovation

• (All Directors - One Vote)

  1. That the report titled ‘Options for Board Chambers Renovation’ dated July 25, 2023, be received for information.

• 2. That staff be directed to bring back a report to the Board on the projected 2026 Census population figures and the potential impacts to the Board’s composition and voting strength.

8.2

TRANSIT SELECT COMMITTEE RECOMMENDATIONS

8.2.1

Nanaimo to Cowichan Express Post Implementation Review

• (Nanaimo, Lantzville, Electoral Areas A, C - Weighted Vote)

  That the Board receive the Nanaimo to Cowichan Express Post Implementation Review Update for information.

8.2.2

Transit Stop Amenities within the City of Nanaimo Update

• (All Directors, except Electoral Areas B and F - Weighted Vote)

  That the Board receive the Transit Stop Amenities within the City of Nanaimo Update for information.

8.2.3

Transit Radio Tower Occupancy Agreement - 2023

• (All Directors - Weighted Vote)

  That the Board approve the Regional District of Nanaimo enter into an agreement with the City of Nanaimo to allow the installation of Transit Services radio and auxiliary equipment on an existing tower and related building to provide hydro for $1,200 annually for a five (5) year-term commencing April 1, 2023, to March 31, 2028.

9.

ITEMS REMOVED FROM THE CONSENT AGENDA

10.

COMMITTEE RECOMMENDATIONS

10.1

COMMITTEE OF THE WHOLE

10.1.1

Growing Communities Fund July 25, 2023

Please note the recommendations were varied by the Committee.

• (All Directors - Weighted Vote)

  1. That the Board reallocate $250,000 from line item 3 “Fire Protection – Coombs-Hillers, VFD Engine 105 Replacement” to line item 20 “Community Parks – Area F, Errington Community Parks Washroom and Concession” within the Growing Communities Fund July 25, 2023, staff report.

• 2. That the Board reallocate $100,000 from line item 22 “Water – San Pareil, New Watermain Installation” to line item 8 “Water – River’s Edge, Additional Groundwater wells and new transmission” within the Growing Communities Fund July 25, 2023, staff report.

• 3. That the Board reallocate $70,000 from line item 14 “Wastewater – Nanoose, Nanoose Bay Forcemain Replace – Phase 1 – Lift” to line item 4 “Fire Protection – Nanoose Bay, VFD Engine 16 Replacement”, and that the Board reallocate $62,510 from line item 12 “Water – Nanoose Peninsula, Groundwater Well – Redrilling” to line item 4 “Fire Protection – Nanoose Bay, VFD Engine 16 Replacement” within the Growing Communities Fund July 25, 2023, staff report. 

• (All Directors - One Vote)

  4. That the Board direct staff to prepare a report to come forward in the Fall to provide an update on the unallocated portion of the Growing Communities Fund.

• (All Directors - Weighted Vote)

  5. That the Board reallocate $60,765 from Electoral Area A to line item 6 “Recreation & Culture – Area A, South Wellington School Remediation” within the Growing Communities Fund July 25, 2023, staff report.

• 6. That the description of line item 21 “Corporate Services, Board Chambers upgrades and reconfiguration” be changed to “Corporate Services, Board Chambers/Building upgrades and reconfiguration” within the Growing Communities Fund July 25, 2023, staff report.

• 7. That the Board confirm the allocation of the Growing Communities Fund on the Growing Communities Fund July 25, 2023 report, as amended.

10.2

DISTRICT 69 SWIMMING POOL SERVICE SELECT COMMITTEE

10.2.1

District 69 Swimming Pool Local Service Area Establishment Bylaw No. 899 Adding Electoral Area E at 100 Percent Usage Apportionment

Please note these additional recommendations were passed unanimously by the Committee.

• (Parksville, Qualicum Beach, Electoral Areas F, G, H - Weighted Vote)

  1. That the renovation of the Ravensong Aquatic Facility be put on hold and be re-examined in 2025, and that contributions to reserves for renovations at the Ravensong Aquatic Centre be set at zero for the 2024 budget.

• (All Directors - One Vote - must be taken separately)

  2. That the “Regional District of Nanaimo District 69 Swimming Pool Local Service Area Establishment Bylaw No. 899, 1993” be amended to include Electoral Areas E, F, G, H, City of Parksville and Town of Qualicum Beach, based on an apportionment model of 100% usage.

• 3. That the apportionment model be re-examined in 2025.

• 4. That the Regional District of Nanaimo Board abandon “Regional District of Nanaimo District 69 Swimming Pool Service Amendment Bylaw No. 899.02, 2022”.

• 5. That the amendment to "Regional District of Nanaimo District 69 Swimming Pool Local Service Area Establishment Bylaw No. 899, 1993, proceed under the Local Government Act with the consent of at least 2/3 of the participants.

10.2.2

Correspondence from D. O'Brien, Mayor, City of Parksville, re: Aquatic Facility in Parksville

Please note: Committee recommendation came from Business Arising from Correspondence

• (All Directors - One Vote)

  That the Board support the request to examine the feasibility of a pool in the Parksville area based on the letter dated July 17, 2023, from Mayor O'Brien.

11.

REPORTS

11.1

Errington Community Park Washroom and Concession Building Contract Award

• (All Directors - Weighted Vote)

  That the Board approve a contract award to CIP Modular for $455,500 for the manufacture and installation of a modular washroom and concession building for Errington Community Park.

11.2

Bylaw No. 1878 – Alberni-Clayoquot Regional District 2024 Permissive Tax Exemption

• (All Directors - One Vote / 2/3 - must be taken separately)

  1. That “Property Tax Exemption (Alberni-Clayoquot Mt. Arrowsmith Regional Park) Bylaw No. 1878, 2023” be introduced and read three times.

• 2. That “Property Tax Exemption (Alberni-Clayoquot Mt. Arrowsmith Regional Park) Bylaw No. 1878, 2023” be adopted.

11.3

Space Densification - Transfer from Building Reserve

• (All Directors - Weighted Vote)

  1. That the Board approve an amendment to the 2023 – 2027 Financial Plan for $500,000 in building renovations from the building reserve fund.

• 2. That the Board approve an amendment to the 2023 – 2027 Financial Plan to move approved funding in the amount of $175,000 from operating expenses to capital expenses.

11.4

Bay Avenue Pumpstation Upgrade - Budget Amendment

• (All Directors - Weighted Vote)

  That the Board authorize an amendment to the 2023 Financial Plan to increase the budget of the Bay Avenue Pumpstation Upgrade project by $450,000 to a new total budget of $7,222,595 with the additional funds coming from the capital reserve, the DCC reserve, and the operating budget.

11.5

Solid Waste Services Metal Recycling Contract - 2023

• (All Directors - Weighted Vote)

  That the Board direct staff to enter into a contract with ABC Recycling Ltd., for the hauling and recycling of metal sourced through the Regional Landfill and the Church Road Transfer Station from October 1, 2023, until June 30, 2028.

11.6

Vancouver Island and Coastal Communities Committee on Solid Waste and Circular Economy

• (All Directors - Weighted Vote)

  1. That the Board approve the Terms of Reference for the Vancouver Island Coastal Communities – Special Committee on Solid Waste Management, and

• (All Directors - One Vote)

  2. That the Board appoint an elected representative to participate in the Committee.

11.7

Electoral Area C Director Appointment - Benson Creek Falls Regional Park Creekside Place Staging Area Advisory Committee

Please note this item has no accompanying staff report.

• (All Directors - One Vote)

  That Electoral Area C Director, Lauren Melanson, be appointed as Chairperson of the Benson Creek Falls Regional Park Creekside Place Staging Area Advisory Committee.

12.

BUSINESS ARISING FROM DELEGATIONS AND CORRESPONDENCE

13.

NEW BUSINESS

14.

IN CAMERA

• (All Directors - One Vote) 

  That pursuant to the following sections of the Community Charter the Board proceed to an In Camera meeting:

  • 90(1)(a) personal information about an identifiable individual who holds or is being considered for a position as an officer, employee or agent of the municipality or another position appointed by the municipality
  • 90(1)(c) labour relations or other employee relations
  • 90(1)(e) the acquisition, disposition or expropriation of land or improvements, if the council considers that disclosure could reasonably be expected to harm the interests of the municipality

15.

ADJOURNMENT