REGIONAL DISTRICT OF NANAIMO
REGULAR BOARD MEETING
REVISED AGENDA
 

Tuesday, March 23, 2021

1:00 P.m. - 3:00 P.m.

Held Electronically

This meeting will be recorded

 

---

1.

CALL TO ORDER

2.

APPROVAL OF THE AGENDA

3.

ADOPTION OF MINUTES

Please note: A typo in the January 26, 2021 Board meeting minutes was corrected by the Corporate Officer by replacing '1285.35' with '1285.36' in resolutions 21-009, 21-010, and 21-011

3.1

Regular Board Meeting - February 23, 2021

• (All Directors - One Vote)

  That the minutes of the Regular Board meeting held February 23, 2021, be adopted.

4.

DELEGATIONS - AGENDA ITEMS

5.

CORRESPONDENCE

6.

COMMITTEE MINUTES

• (All Directors - One Vote)

  That the following minutes be received for information.

6.1

Electoral Area Services Committee Meeting - March 4, 2021

6.2

Special Committee of the Whole Meeting - March 9, 2021

6.3

Committee of the Whole - March 9, 2021

6.4

Solid Waste Management Select Committee Meeting - March 2, 2021

6.5

Transit Select Committee Meeting - March 11, 2021

6.6

Special Electoral Area Services Committee Meeting - March 18, 2021

7.

CONSENT AGENDA

Note: Directors may adopt in one motion all recommendations appearing on the Consent Agenda or, prior to the vote, request an item be removed from the Consent Agenda for debate or discussion, voting in opposition to a recommendation, or declaring a conflict of interest with an item.

Committee recommendations on the Consent Agenda were Carried Unanimously at the Committee level.

(Voting rule varies as noted - Unanimous vote required)

That the following items on the Consent Agenda be adopted by consent:

7.1

ELECTORAL AREA SERVICES COMMITTEE RECOMMENDATIONS

7.1.1

Schooner Ridge Community Park Path Upgrade

Please note: Committee recommendation has no accompanying staff report

• (All Directors - One Vote)

  That a report be provided to the Electoral Area Services Committee on the risk, liability, and viability of minor upgrades to the path in Schooner Ridge Community Park. 

7.1.2

Proposed Development of a Board Community Amenity Contribution Policy

Please note: The original recommendation was varied by the Committee

• (Electoral Area Directors, except EA B - One Vote)

  That the Board direct staff to develop a work program in consultation with Electoral Area Directors and a budget for the creation of a Board Community Amenity Contribution Policy excluding Electoral Areas C and F in 2022.

7.1.3

Electoral Area G Official Community Plan Amendment to Incorporate Active Transportation Planning - Terms of Reference

• (Electoral Area Directors, except EA B - One Vote)

  1. That the project to amend “Regional District of Nanaimo Electoral Area ‘G’ Official Community Plan Bylaw No. 1540, 2008” with active transportation planning be initiated through the endorsement of the Terms of Reference.

• 2. That a request for proposal for the project be issued and a qualified consultant selected.

7.1.4

Canada Income Tax Credit for Firefighters, Land and Sea Search and Rescue Volunteers

Please note: Committee recommendation has no accompanying staff report

• (All Directors - One Vote)

  That the Regional District of Nanaimo draft a letter of support to the Federal and Provincial Governments in favour of and supporting Member of Parliament Gordon Johns’ private member’s Bill C-264 to increase the annual Canada Income Tax Credit for firefighter and land and sea search and rescue volunteers from $3,000 to $10,000.

7.2

COMMITTEE OF THE WHOLE RECOMMENDATIONS

7.2.1

Full Service Hospital for Central and North Island at Nanaimo Regional General Hospital

Please note: Committee recommendation has no accompanying staff report

• (All Directors - One Vote)

  1. That correspondence be sent to the Honourable John Horgan, Premier; the Honourable Adrian Dix, Minister of Health; and the Honourable Selina Robinson, Minister of Finance; requesting that the Province of British Columbia commit to a plan and timeline of 5 to 8 years for a new patient tower and diagnostic treatment center, including cardiac services and cardiac cath lab, and a new full-service cancer center at Nanaimo Regional General Hospital.

• 2. That the Nanaimo Regional Hospital District Select Committee discuss with the appropriate and relevant groups regarding advocacy for the funding of capital projects at Nanaimo Regional General Hospital.

7.2.2

Recreation Services Agreement with Lighthouse Community Centre Society 2021-2023

• (All Directors - Weighted Vote)

  That the Recreation Services Agreement (Attachment 1) with the Lighthouse Community Centre Society be approved for a term of thirty-three (33) months, April 1, 2021 through December 31, 2023.

7.2.3

Terms of Reference Update - DWWP Technical Advisory Committee

• (All Directors - One Vote)

  That the Board endorse the updated Terms of Reference for the Drinking Water and Watershed Protection Technical Advisory Committee.

7.2.4

Gabriola Island Taxi Saver Contribution Agreement 2021 to 2025

• (All Directors - Weighted Vote)

  That the Gabriola Island Taxi Saver Contribution Agreement with People for a Healthy Community be approved for a five-year term from January 1, 2021 to December 31, 2025.

7.2.5

Lighthouse Community Marine Rescue Society

Please note: Committee recommendation has no accompanying staff report

• (All Directors - Weighted Vote)

  1. That the 2021-2025 Financial Plan be amended to increase the regular contribution to the Lighthouse Country Marine Rescue Society in the D69 Marine Search and Rescue Service from $7,500 to $8,500 for 2021, and to increase the contribution to $17,500 for 2022-2026.

• 2. That, pending approval by the Union of British Columbia Municipalities, up to $32,500 of Electoral Area H Community Works Funds be allocated to the Lighthouse Country Marine Rescue Society to upgrade the facilities and safety equipment for the Royal Canadian Marine Search and Rescue Station 59.

7.2.6

Delegations Speaking to Agenda Items

Please note: Committee recommendation has no accompanying staff report

• (All Directors - One Vote)

  That delegations speaking to an agenda item speak when the item is on the agenda after the staff report has been received.  Any other person who is not speaking to an agenda item would speak under delegations.

7.2.7

Feasibility Study for Bowser Village

Please note: Committee recommendation has no accompanying staff report

• (All Directors - Weighted Vote)

  That the 2022 budget and work plan include a feasibility study for Bowser Village in Electoral Area H in order to determine the costs for establishing a drainage service for property owners impacted in the area.

7.3

SOLID WASTE MANAGEMENT SELECT COMMITTEE RECOMMENDATIONS

7.3.1

Engagement Plan for Mandatory Waste Source Separation and Waste Hauler Licensing

• (All Directors - Weighted Vote)

  That the Board approve the Engagement Plan for developing bylaws for Mandatory Waste Source Separation and Waste Hauler Licensing.

7.3.2

Waste Stream Management Licencing Bylaw

Please note: Minor, non-substantive corrections have been made to the bylaw

• (All Directors - Weighted Vote)

  That “Waste Stream Management Licensing Bylaw No. 1803, 2021” be introduced, read three times, and forwarded to the Ministry of Environment and Climate Change Strategy for approval.

7.3.3

Contract Award of Engineering Services for Landfill Operations Projects

• (All Directors - Weighted Vote)

  1. That the Board approve of a contract with Wood Environment & Infrastructure Solutions for engineering work on landfill related projects carried out over the next 4 years in an amount not exceeding $450,000 (exclusive of taxes).

• 2. That the Board authorize the Chief Administrative Officer and the Corporate Officer to execute the contract.

7.3.4

Update on the Request to the Ministry of Environment and Recycle BC

Please note: Committee recommendation has no accompanying staff report

• (All Directors - One Vote)

  That staff prepare a memorandum for the Board, updating the Board on the status of the request to the Ministry of Environment and Recycle BC for service standards, in particular those relating to recycling glass, styrofoam, and plastic.

8.

ITEMS REMOVED FROM THE CONSENT AGENDA

9.

COMMITTEE RECOMMENDATIONS

9.1

Electoral Area Services Committee

9.1.1

Development Permit with Variance Application No. PL2021-002 - 881 Cavin Road, Electoral Area G

Delegations Wishing to Speak to Development Permit with Variance Application No. PL2021-002 - 881 Cavin Road, Electoral Area G

• (Electoral Area Directors, except EA B - One Vote)

  That the Board approve Development Permit with Variance No. PL2021-002 to increase the permitted parcel depth of Lots 1 and 2 subject to the terms and conditions outlined in Schedules 1 to 2 of Attachment 2.

9.1.2

Development Permit with Variance Application No. PL2020-035 and Request for Relaxation to the 10% Frontage Requirements in Relation to Subdivision Application PL2019-107 - Lot 57 Kaye Rd, Electoral Area G

Please note: The original recommendation was varied by the Committee

Delegations Wishing to Speak to Development Permit with Variance Application No. PL2020-035 and Request for Relaxation to the 10% Frontage Requirements in Relation to Subdivision Application PL2019-107 - Lot 57 Kaye Rd, Electoral Area G

• (Electoral Area Directors, except EA B - One Vote)

  1. That the Board approve Development Permit with Variance No. PL2020-035 to permit a four-lot subdivision subject to the terms and conditions outlined in Attachment 3, as amended, with the removal of Condition 3.

• 2. That the Board approve the request for the 10% road frontage relaxation for Lots A, B, C and D.

• 3. That the Board waive the requirement for park land dedication and that proposed Lot D be donated to The Nature Trust of British Columbia.

9.1.3

Tree Removal in Electoral Areas

Please note: Committee recommendation has no accompanying staff report

• (All Directors - One Vote)

  To request that staff provide a communication informing the limitations of the Regional District of Nanaimo for tree protection, and the difference between regional district and municipal authority for land clearing and tree protection on behalf of the Electoral Area Director as discussed under Item 8.2.3. Electoral Services Committee Meeting held February 4, 2021.

9.2

Committee of the Whole

9.2.1

Mid-Island Region Child Care Action Plan

• (All Directors - One Vote)

  1. That the Regional District of Nanaimo endorse the recommended 2030 child care space targets in the Mid-Island Region Child Care Action Plan of:

     a.  50 spaces for every 100 children under 3 years;
     b.  75 spaces for every 100 children 3-5 years not yet in school;
     c.  50 spaces for every 100 children under 10 years in school; and
     d.  support grant applications made by others for child care spaces.

• 2. That the Mid-Island Region Child Care Action Plan be considered as part of the Social Needs Assessment and Strategy and the Bylaw 500 review.

• (Electoral Area Directors, except EA B - One Vote)

  3. That child care as a community amenity contribution be considered in the preparation of a Community Amenity Contribution Policy.

9.2.2

Nanaimo Airport Regional Growth Strategy Amendment Bylaw No. 1615.04 - First and Second Reading

Please note: An addendum item has been attached to the report as 'Attachment 3 - Addendum Item - District of Lantzville Referral Response'

• (All Directors, except EA B - One Vote - must be taken separately)

  1. That the Board introduce and give first reading to “Regional District of Nanaimo Regional Growth Strategy Amendment Bylaw No. 1615.04, 2020”.

• 2. That the Board give second reading to “Regional District of Nanaimo Regional Growth Strategy Amendment Bylaw No. 1615.04, 2020”.

• 3. That “Regional District of Nanaimo Regional Growth Strategy Amendment Bylaw No. 1615.04, 2020” be referred to affected local governments for acceptance.

• 4. That the Board direct the public hearing on “Regional District of Nanaimo Regional Growth Strategy Amendment Bylaw No. 1615.04, 2020” be delegated to Chair Brown.

9.2.3

Municipal Regional District Tax Revenues from Online Accommodation Platforms for Affordable Housing

Please note: The original recommendation was varied by the Committee

• (All Directors - One Vote)

  1. That the Board request consultation occur between the Regional District of Nanaimo, City of Parksville, Town of Qualicum Beach and Parksville Qualicum Beach Tourism Association to facilitate an agreement with the Society of Organized Services to create a new component of the Emergency Assistance Advocacy Program to provide rent subsidies in the Oceanside area through use of the Municipal Regional District Tax revenues from Online Accommodation Platforms to support affordable housing in the region.

• 2. That the Parksville Qualicum Beach Tourism Association submit by November 30, 2021, the provincially required One Year Tactical Plan to include necessary provisions to use Municipal Regional District Tax revenues from Online Accommodation Platforms for the new rent subsidy component of the Emergency Assistance Advocacy Program operated by the Society of Organized Services to support affordable housing in the Oceanside Area.

9.3

Solid Waste Management Select Committee

9.3.1

Refuse Disposal Regulation Bylaw No. 1815

Please note: Minor, non-substantive corrections have been made to the bylaw

• (Electoral Area Directors - Weighted Vote)

  1. That “Refuse Disposal Regulation Bylaw No. 1815, 2021” be introduced and read three times.

• (Electoral Area Directors - Weighted Vote / 2/3)

  2. That “Refuse Disposal Regulation Bylaw No. 1815, 2021” be adopted.

10.

REPORTS

10.1

Zoning Amendment Application No. PL2020-028 - 1350, 1450 and 1550 Springhill Road, Electoral Area F, Amendment Bylaw No. 1285.36, 2021 - Third Reading

• (Electoral Area Directors, except EA B - One Vote)

  1. That the Board receive the report of the Public Hearing held on February 16, 2021 for “Regional District of Nanaimo Electoral Area ‘F’ Zoning and Subdivision Amendment Bylaw No. 1285.36, 2021”.

• 2. That the Board give third reading to “Regional District of Nanaimo Electoral Area ‘F’ Zoning and Subdivision Amendment Bylaw No. 1285.36, 2021”.

10.2

Update on Service Standards Relating to Recycle BC

• (All Directors - One Vote)

  That the Board receive the Update On Service Standards Relating to Recycle BC report for information.

10.3

OCP and Zoning Amendment Application No. PL2019-051 – Ackerman and Wembley Road, Electoral Area G, Amendment Bylaws 1540.03 and 500. 428 – Third Reading

• (Electoral Area Directors, except EA B - One Vote)

  1. That the Board receive the report of the Public Hearing held on February 16, 2021 for “Regional District of Nanaimo Electoral Area ‘G’ Official Community Plan Amendment Bylaw No. 1540.03, 2020” and “Regional District of Nanaimo Land Use and Subdivision Amendment Bylaw No. 500.428, 2020”.

• 2. That the Board give third reading to “Regional District of Nanaimo Electoral Area ‘G’ Official Community Plan Amendment Bylaw No. 1540.03, 2020”.

• 3. That the Board give third reading to “Regional District of Nanaimo Land Use and Subdivision Amendment Bylaw No. 500.428, 2020”.

10.4

Federation of Canadian Municipalities Municipal Asset Management Program

• (All Directors - One Vote)

  1. That the Regional District of Nanaimo apply for the Federation of Canadian Municipalities Municipal Asset Management Program grant for an Asset Management Data Model: Documentation and Governance Processes project.

• 2. That the RDN will undertake the following proposed project activities to advance the Region’s asset management program, including:

  • A best practice data governance regime for asset information including implementation procedures and training materials for returning field information when work is undertaken;
  • Documentation of process maps for data flows, data management and a supporting enterprise architecture blueprint; and,
  • Standard operating procedures for updating asset attribute information on new and existing assets, including routine maintenance, scheduled and unscheduled repairs, upgrades, costs, condition, useful lives, and enhancements.
• (All Directors - Weighted Vote)

  3. That in accordance with the grant program requirements, the Regional District of Nanaimo allocate 20% of the total anticipated project cost from the 2021 Financial Plan and the required staff support to manage the associated grant activities to project completion.

11.

BYLAWS - WITH NO ACCOMPANYING REPORT

11.1

Nanoose Bay Peninsula Water Service Area Amendment Bylaw No. 867.10, 2021

• (All Directors - One Vote)

  That "Nanoose Bay Peninsula Water Service Area Amendment Bylaw No. 867.10, 2021" be adopted.

11.2

French Creek Village Streetlighting Local Service Area Reserve Fund Establishment Bylaw No. 1798, 2020

• (All Directors - One Vote)

  That “French Creek Village Streetlighting Local Service Area Reserve Fund Establishment Bylaw No. 1798, 2020" be adopted.

11.3

Bow Horn Bay Fire Protection Service Amendment Bylaw No. 1385.11, 2021

• (All Directors - One Vote)

  That "Bow Horn Bay Fire Protection Service Amendment Bylaw No. 1385.11, 2021" be adopted.

12.

BUSINESS ARISING FROM DELEGATIONS

13.

MOTIONS FOR WHICH NOTICE HAS BEEN GIVEN

13.1

North Island 911

Director Wallace provided notice of the following motion to the Corporate Officer:

• (All Directors - Weighted Vote)

  Because the temporary waiver of the North Island 911 apportionment has now received the endorsement of all six shareholders and has therefore been adopted, that the Regional District of Nanaimo amend the 2021 Financial Plan accordingly.

13.2

Extension Miners Shelter and Fence Project

Director Young provided notice of the following motion to the Corporate Officer:

• (All Directors - Weighted Vote)

  That the Electoral Area C Community Works Fund allocation for the Extension Miners Shelter and Fence project be increased from $70,000 to $85,000.

14.

NEW BUSINESS

15.

IN CAMERA

• (All Directors - One Vote)

  That pursuant to the following sections of the Community Charter the Board proceed to an In Camera meeting:

  • 90(1)(a) personal information about an identifiable individual who holds or is being considered for a position as an officer, employee or agent of the municipality or another position appointed by the municipality;
  • 90(1)(e) the acquisition, disposition or expropriation of land or improvements, if the council considers that disclosure could reasonably be expected to harm the interests of the municipality;
  • 90(1)(i) the receipt of advice that is subject to solicitor-client privilege, including communications necessary for that purpose;
  • 90(1)(j) information that is prohibited, or information that if it were presented in a document would be prohibited, from disclosure under section 21 of the Freedom of Information and Protection of Privacy Act;
  • 90(1)(k) negotiations and related discussions respecting the proposed provision of a municipal service that are at their preliminary stages and that, in the view of the council, could reasonably be expected to harm the interests of the municipality if they were held in public; and
  • 90(1)(m) a matter that, under another enactment, is such that the public may be excluded from the meeting.

16.

RISE AND REPORT

16.1

2021 to 2025 Financial Plan Amendment Bylaw

• (All Directors - Weighted Vote)

  1. That "Regional District of Nanaimo Financial Plan 2021 to 2025 Amendment Bylaw No. 1823.01, 2021" be introduced and read three times.

• (All Directors - Weighted Vote / 2/3)

  2. That "Regional District of Nanaimo Financial Plan 2021 to 2025 Amendment Bylaw No. 1823.01, 2021" be adopted.

17.

ADJOURNMENT