REGIONAL DISTRICT OF NANAIMO
REGULAR BOARD MEETING
REVISED AGENDA

Tuesday, October 24, 2023

1:00 P.m. - 3:00 P.m.

Board Chambers (Webstreamed)

This meeting will be recorded

 

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1.

CALL TO ORDER

2.

TERRITORIAL ACKNOWLEDGEMENT

The Chair will respectfully acknowledge the Coast Salish Nations on whose traditional territory this meeting takes place.

3.

APPROVAL OF THE AGENDA

4.

ADOPTION OF MINUTES

• (All Directors - One Vote)

  That the minutes of the Regular Board meeting held October 10, 2023, be adopted.

4.1

Regular Board Meeting - October 10, 2023

5.

INVITED PRESENTATIONS

5.1

Graham Sakaki, Regional Institute Manager, and Mandy Habkirk, MABR Coordinator, Mount Arrowsmith Biosphere Region Research Institute re The UNESCO-designated Mount Arrowsmith Biosphere Region (MABR)

5.1.1

Mount Arrowsmith Biosphere Region Research Institute (MABRRI) - Supplementary Documents to Presentation

6.

CORRESPONDENCE

7.

UNFINISHED BUSINESS

7.1

Arrowsmith Water Service Management Board Recommendations - July 2023

Please note: The following recommendations were deferred from Board, October 10, 2023

• 1. The Regional District of Nanaimo Board approve the 2022-2027 Arrowsmith Water Service Joint Venture Agreement 2022-2027 as revised June 2023 and included as Attachment 1.

• 2. The Regional District of Nanaimo Board approve an amendment to the 2023-2027 Arrowsmith Water Service Financial Plan to add $100,000 in 2023 for consulting services required to inform amendments to the Arrowsmith Dam Provisional Operating Rule.

• It was moved and seconded that staff be directed to organize a facilitated workshop or meeting to examine the Arrowsmith Water Service including its history, its current benefits and its potential future benefits as well as the degree of alignment that the current agreement has with the findings above.

• MOTION AS AMENDED

  It was moved and seconded that the Board request that the parties of the joint ventures organize a facilitated workshop or meeting to examine the Arrowsmith Water Service including its history, its current benefits and its potential future benefits as well as the degree of alignment that the current agreement has with the findings above.

• Vote on the main motions:

  It was moved and seconded that the Regional District of Nanaimo Board approve the 2022-2027 Arrowsmith Water Service Joint Venture Agreement 2022-2027 as revised June 2023 and included as Attachment 1.

• It was moved and seconded that the Regional District of Nanaimo Board approve an amendment to the 2023-2027 Arrowsmith Water Service Financial Plan to add $100,000 in 2023 for consulting services required to inform amendments to the Arrowsmith Dam Provisional Operating Rule.

8.

COMMITTEE MINUTES

• It was moved and seconded that the following minutes be received for information:

8.1

Regional Parks and Trails Select Committee Meeting - October 3, 2023

8.2

Electoral Area Services Committee Meeting - October 5, 2023

8.3

Solid Waste Management Select Committee Meeting - October 12, 2023

8.4

Climate Action Technical Advisory Committee Meeting - September 14, 2023

9.

CONSENT AGENDA

Note: Directors may adopt in one motion all recommendations appearing on the Consent Agenda or, prior to the vote, request an item be removed from the Consent Agenda for debate or discussion, voting in opposition to a recommendation, or declaring a conflict of interest with an item.

Committee recommendations on the Consent Agenda were Carried Unanimously at the Committee level.

(Voting rule varies as noted - Unanimous vote required)

That the following items on the Consent Agenda be adopted by consent:

9.1

ELECTORAL AREA SERVICES COMMITTEE RECOMMENDATIONS

9.1.1

P. Weber, The Friends of French Creek Conservation Society, re Exchange of Community Parkland for a Portion of 1236 Island Hwy West (French Creek Pollution Control Centre Land Addition)

Please note: Committee recommendation has no accompanying staff report

• (Parksville, Qualicum Beach, Electoral Areas E and G - Weighted Vote)

  That staff provide a report and recommendations on the riparian values, park connectivity and potential future parkland use at 1236 Island Highway West, incorporating the land exchange of Lee Road Community Park.

9.1.2

Budget Amendments for Fire Apparatus Purchases

• (Electoral Areas F, H - Weighted Vote)

  1. That the Bow Horn Bay Volunteer Fire Department R78 replacement budget be increased by $105,000 in short-term borrowing for the purchase of a replacement engine, with a total budget of $745,000.

• (Electoral Areas A, C - Weighted Vote)

  2. That the Cassidy – Waterloo Fire Protection Service 2023 Transfer to Reserves be reduced by $21,400 for the purchase of a reserve engine from the North Cedar Improvement District.

• (All Directors - Weighted Vote)

  3. That the 2023-2027 Financial Plan for each service area be amended accordingly.

9.1.3

Cedar Community Hall Funding

Please note: Committee recommendation came from Electoral Area Services Committee, October 5, 2023, Motions for which Notice has been Given

• (All Directors - Weighted Vote)

  That the Electoral Area A Community Parks operations budget in the 2024-2028 Financial Plan be increased by $20,000 annually to facilitate a General Services Agreement with the Cedar Community Hall Association.

9.2

SOLID WASTE MANAGEMENT SELECT COMMITTEE RECOMMENDATIONS

9.2.1

2023 Solid Waste Services Financial and Asset Management Plan

• (All Directors - Weighted Vote)

  That the Board approve the Solid Waste Services Financial and Asset Management Plan, 2023-2047.

9.2.2

School Education Summary Report 2022-2023

• (All Directors - Weighted Vote)

  That the Board receive this School Education Summary Report 2022/2023 for information.

9.2.3

New Business

Please note: Committee recommendation has no accompanying staff report

• (All Directors - Weighted Vote)

  That the Board send a letter to the Honorable Minister George Heyman, inquiring as to the status of a final decision with respect to the Regional District of Nanaimo's Waste Hauler Licensing Bylaw No. 1813, and that if no decision has been reached, that a meeting be scheduled quickly to discuss.

9.3

REGIONAL PARKS AND TRAILS SELECT COMMITTEE RECOMMENDATIONS

9.3.1

Appointment of a Regional Parks and Trails Select Committee member to the Benson Creek Fall Regional Park Creekside Place Staging Area Advisory Committee

• (All Directors - One Vote)

  That Director J. Stanley be appointed as the Regional Parks and Trails Select Committee member to the Benson Creek Falls Regional Park Creekside Place Staging Area Advisory Committee. 

9.3.2

Benson View Regional Trail and Ammonite Regional Trail - Recreation Sites and Trails BC Partnership Agreement Renewal 2023

• (All Directors - Weighted Vote)

  That the renewal of the 10-year Partnership Agreement with Recreation Sites and Trails BC for those portions of the Benson View Regional Trail and Ammonite Falls Regional Trail that are situated on Crown land in Electoral Area C, be approved.

10.

ITEMS REMOVED FROM THE CONSENT AGENDA

11.

COMMITTEE RECOMMENDATIONS

11.1

ELECTORAL AREA SERVICES COMMITTEE RECOMMENDATIONS

11.1.1

Development Variance Permit Application No. PL2023-102, 5496 Deep Bay Drive, Electoral Area H

Chair to Call for Members of the Public Wishing to Speak to Development Variance Permit Application No. PL2023-102, 5496 Deep Bay Drive, Electoral Area H

• It was moved and seconded that the Board approve Development Variance Permit No. PL2023-102 to reduce the front lot line setback subject to the terms and conditions outlined in Attachment 2.

11.1.2

Temporary Use Permit Application No. PL2022-183, 820 Corcan Road, Electoral Area H

Chair to Call for Members of the Public Wishing to Speak to Temporary Use Permit Application No. PL2022-183, 820 Corcan Road, Electoral Area H

• 1. That the Board receive the Report summarizing Community Engagement as provided in Attachment 5.

• 2. That the Board approve Temporary Use Permit No. PL2022-183 to allow temporary farm worker housing on the subject property for a term of 3 years and subject to the terms and conditions outlined in Attachment 6.

11.1.2.1

Correspondence - J. Sanders, Manager, Leasing & Tenant Relations, Wicklow West Holdings Ltd.

11.1.2.2

Correspondence - F. & D. Aiken

11.1.2.3

Correspondence - D. Meldrum & W.M. Kukurudza

11.1.3

Official Community Plan and Zoning Amendment Application No. PL2023-045, 1236 Island Highway West and 957 Lee Road West, Electoral Area G OCP Amendment Bylaw No. 1540.05, 2023 - Introduction and Zoning Amendment Bylaw No. 500.441, 2023 - Introduction

• It was moved and seconded that the Board approve the proposed Public Consultation Plan as outlined in Attachment 6 and receive the Summary Report of the Community Engagement as provided in Attachment 4.

• It was moved and seconded that the Board introduce and give first reading to “Regional District of Nanaimo Electoral Area ‘G’ Official Community Plan Amendment Bylaw No. 1540.05, 2023”.

• It was moved and seconded that the Board give second reading to “Regional District of Nanaimo Electoral Area ‘G’ Official Community Plan Amendment Bylaw No. 1540.05, 2023”, having considered the impact on the current Financial Plan, Liquid Waste Management Plan, and Solid Waste Management Plan.

• It was moved and seconded that the Board introduce and give first and second reading to “Regional District of Nanaimo Land Use and Subdivision Amendment Bylaw No. 500.441, 2023”.

• It was moved and seconded that the Board delegate the Public Hearing on “Regional District of Nanaimo Electoral Area ‘G’ Official Community Plan Amendment Bylaw No. 1540.05, 2023” and “Regional District of Nanaimo Land Use and Subdivision Amendment Bylaw No. 500.441, 2023” to the Director of Electoral Area G.

• It was moved and seconded that the Conditions of Approval outlined in Attachment 5 be adopted prior to the adoption of Amendment Bylaws No. 1540.05 and 500.441 and made applicable to the proposed development and required for the use of the subject property.

11.2

REGIONAL PARKS AND TRAILS SELECT COMMITTEE RECOMMENDATIONS

11.2.1

Morden Colliery Regional Trail – Nanaimo River Bridge Feasibility Study

Please note: The original recommendation was varied by the Committee

• 1. That the truss bridge option be selected for crossing the Nanaimo River on the Morden Colliery Regional Trail and staff be directed to proceed with detailed design, costing and associated studies required to advance to construction pending project budget approval as part of 2024 and Five-year Financial Plan Budget review process.

• 2. That staff review the application of Active Transportation grants for the Nanaimo River pedestrian crossing at Morden Colliery Regional Trail. 

11.2.1.1

Correspondence - D. Martinez, Chair, Nanaimo Foundation

11.2.2

Englishman River Regional Park - Park Management Steering Committee

Please note: Committee recommendation came from Regional Parks and Trails Select Committee, October 3, 2023, Motions for which Notice has been Given

• (All Directors - Weighted Vote)

  That staff review and report back to the Regional Parks and Trails Select Committee on the establishment of a Park Management Steering Committee with The Nature Trust of BC, Ducks Unlimited Canada and the Ministry of Environment and Climate Change Strategy for Englishman River Regional Park per Section 6.1.1 of the 2008 Englishman River Regional Park Management Plan.

12.

REPORTS

12.1

Regional District of Nanaimo District 69 Swimming Pool Local Service Area Amendment Bylaw No. 899.03, 2023 - First Three Readings

• (All Directors - One Vote)

  That “Regional District of Nanaimo District 69 Swimming Pool Local Service Area Amendment Bylaw No. 899.03, 2023” be introduced and read three times, and be sent to the Inspector of Municipalities for approval.

12.2

2023-2026 RDN Accessibility Plan

• (All Directors - One Vote)

  That the Board endorse the 2023-2026 RDN Accessibility Plan.

12.3

Third Quarter 2023 Strategic Plan and Key Initiatives Update

• (All Directors - One Vote)

  That the Board receive the report titled “Third Quarter 2023 Strategic Plan and Key initiatives Update”, dated October 24, 2023, for information.

12.4

Financial Report - January to September, 2023

• (All Directors - One Vote)

  That the Financial Report for the period January 1, 2023 to September 30, 2023 be received for information.

12.5

Climate Action Technical Advisory Committee 2023 Status Report

• (All Directors - One Vote)

  That the Climate Action Technical Advisory Committee 2023 Status Report and Status Report Card be approved and posted to the Regional District of Nanaimo website.

13.

BUSINESS ARISING FROM DELEGATIONS AND CORRESPONDENCE

14.

MOTION FOR WHICH NOTICE HAS BEEN GIVEN

14.1

Director Salter provided the following motion to the Corporate Officer:

• (All Directors - One Vote)

  That up to $1,500 from the Electoral Area F Community Parks 2023 budget be made available to assist with costs related to a local community group from the Meadowood area establish a society for the potential operation of the Meadowood Community Centre.

15.

NEW BUSINESS

16.

IN CAMERA

• (All Directors - One Vote)

  That pursuant to the following sections of the Community Charter the Board proceed to an In Camera meeting:

  • 90(1)(c) labour relations or other employee relations
  • 90(1)(e) the acquisition, disposition or expropriation of land or improvements, if the council considers that disclosure could reasonably be expected to harm the interests of the municipality
  • 90(1)(g) litigation or potential litigation affecting the municipality
  • 90(1)(k) negotiations and related discussions respecting the proposed provision of a municipal service that are at their preliminary stages and that, in the view of the council, could reasonably be expected to harm the interests of the municipality if they were held in public
  • 90(1)(m) a matter that, under another enactment, is such that the public may be excluded from the meeting

  • 90(2)(b) the consideration of information received and held in confidence relating to negotiations between the municipality and a provincial government or the federal government or both, or between a provincial government or the federal government or both and a third party

17.

ADJOURNMENT