REGIONAL DISTRICT OF NANAIMO

REGULAR BOARD MEETING

AGENDA

 

Meeting #:
Date:	Tuesday, December 04, 2018
Time:	7:00 P.M. (Immediately following the Nanaimo Regional Hospital District Board Meeting)
Location:	Board Chambers

This meeting will be recorded

 

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1.

CALL TO ORDER

2.

APPROVAL OF THE AGENDA

3.

ADOPTION OF MINUTES

3.1

Inaugural Board Meeting - November 13, 2018

• (All Directors - One Vote)

  That the minutes of the Inaugural Board meeting held November 13, 2018, be adopted.

4.

DELEGATIONS - AGENDA ITEMS

4.1

Lance R. Nater, re Regional Growth Strategy Amendment to Implement the Town of Qualicum Beach Official Community Plan

4.2

Kevin Monahan, re Regional Growth Strategy Amendment to Implement the Town of Qualicum Beach Official Community Plan

5.

CORRESPONDENCE

• (All Directors - One Vote)

  That the following correspondence be received for information:

5.1

North Island 9-1-1 Corporation, re Annual Requisition Allocation Alternatives

6.

COMMITTEE MINUTES

• (All Directors - One Vote)

  That the following minutes be received for information:

6.1

Electoral Area Services Committee - November 20, 2018

6.2

Committee of the Whole - November 20, 2018

6.3

Regional Parks and Trails Select Committee - October 9, 2018

6.4

Executive Committee - November 29, 2018

6.5

Transit Select Committee - November 29, 2018

7.

COMMITTEE RECOMMENDATIONS

7.1

Electoral Area Services Committee

7.1.1

Stone Lake Drive Community Park – Natural Play Space Update

• (All Directors - One Vote)

  That the creation of concept plans for the Stone Lake Drive Community Park Natural Play Space project proceed with the assistance of the Focus Group.

7.1.2

Joyce Lockwood Community Park Beach Access – Area B

• (All Directors - One Vote)

  That the beach access stairs at Joyce Lockwood Community Park be removed, and a land use agreement for the existing beach access trail on the adjacent Federal Crown Lands be pursued.

7.1.3

Development Permit with Variance Application and Site Specific Floodplain Bylaw Exemption No. PL2017-143 - 5516 Deep Bay Drive – Electoral Area H

Delegations Wishing to Speak to Development Permit with Variance Application and Site Specific Floodplain Bylaw Exemption No. PL2017-143 - 5516 Deep Bay Drive – Electoral Area H

• (Electoral Area Directors, except EA B - One Vote)

  1. That the Board approve Development Permit with Variance No. PL2017-143 to permit the construction of a dwelling unit, accessory building, and associated landscaping subject to the terms and conditions outlined in Attachments 2 to 5.

• 2. That the Board exempt Lot 59, District Lot 1, Newcastle District, Plan 20442 from Section 13(c) of Bylaw 1469 to allow the placement of structural fill within 15 metres from the boundary of the sea.

7.1.4

Development Permit with Variance Application No. PL2018-174 - 2130 and 2140 Schoolhouse Road – Electoral Area A

Delegations Wishing to Speak to Development Permit with Variance Application No. PL2018-174  - 2130 and 2140 Schoolhouse Road – Electoral Area A

• (Electoral Area Directors, except EA B - One Vote)

  That the Board approve Development Permit with Variance No. PL2018-174 to amend Development Permit with Variance No. PL2017-150 as it pertains to fascia signs subject to the terms and conditions outlined in Attachments 2 to 4.

7.1.5

Development Variance Permit Application No. PL2017-173 - 1352 Madrona Drive – Electoral Area E

Delegations Wishing to Speak to Development Variance Permit Application No. PL2017-173 - 1352 Madrona Drive – Electoral Area E

• (Electoral Area Directors, except EA B - One Vote)

  That the Board approve Development Variance Permit No. PL2017-173 to legalize the siting of an existing deck, portion of the house, stairs and to permit the construction of an addition by reducing the setback to the sea and interior side lot line subject to the terms and conditions outlined in Attachments 2 to 3.

7.1.6

Development Variance Permit Application No. PL2018-125 - 2612 Sea Blush Drive – Electoral Area E

Delegations Wishing to Speak to Development Variance Permit Application No. PL2018-125 - 2612 Sea Blush Drive – Electoral Area E

• (Electoral Area Directors, except EA B - One Vote)

  That the Board approve Development Variance Permit No. PL2018-125 to increase height for an accessory building subject to the terms and conditions outlined in Attachments 2 to 4.

7.1.7

Request for Relaxation of the Minimum 10% Perimeter Frontage Requirement in relation to Subdivision Application No. PL2018-070 - 2110 Newcastle Lane and 2050 Minetown Road – Electoral Area A

• (Electoral Area Directors, except EA B - One Vote)

  That the Board approve the request to relax the minimum ten percent perimeter frontage requirements for proposed Lot 2 in relation to Subdivision Application No. PL2018-070.

7.1.8

Evacuation Route Planning Grant – Community Emergency Preparedness Fund

• (All Directors - One Vote)

  1. That the grant application by the Regional District of Nanaimo for $25,000 to the Union of British Columbia Municipalities Community Emergency Preparedness Fund for the completion of Evacuation Route Planning for Electoral Area E be endorsed.

• 2. That the grant application by the Regional District of Nanaimo on behalf of the District of Lantzville for $25,000 to the Union of British Columbia Municipalities Community Emergency Preparedness Fund for the completion Evacuation Route Planning for the District of Lantzville be endorsed.

7.1.9

Livestock Emergency Sheltering Agreement Renewals

• (All Directors - Weighted Vote)

  1. That the Livestock Emergency Sheltering Agreement Renewal between the Regional District of Nanaimo and Culverden Holdings Ltd. for a five year term commencing January 1, 2019 and ending December 31, 2023 be approved.

• 2. That the Livestock Emergency Sheltering Agreement Renewal between the Regional District of Nanaimo and the Arrowsmith Agricultural Association for a five year term commencing January 1, 2019 and ending December 31, 2023 be approved.

• 3. That the Livestock Emergency Sheltering Agreement Renewal between the Regional District of Nanaimo and the Coombs Hillers Community Organization for a five year term commencing January 1, 2019 and ending December 31, 2023 be approved.

7.2

Committee of the Whole

7.2.1

District 69 Youth Recreation Grants

• (Parksville, Qualicum Beach, Electoral Areas E, F, G, H - Weighted Vote)

  That the following District 69 Youth Recreation Grant applications be approved:

  • 893 Beaufort Cadet Squadron - equipment, ski lessons, transportation and lunch - $2,500
  • Errington War Memorial Hall Association - equipment, rent - $1,590
  • Family Resource Association - recreation passes, bus passes, snacks - $2,500
  • Oceanside Minor Lacrosse Association - field lacrosse equipment - $2,000

  Total - $8,590

7.2.2

District 69 Community Recreation Grants

• (Parksville, Qualicum Beach, Electoral Areas E, F, G, H - Weighted Vote)

  That the following District 69 Community Recreation Grant applications be approved:

  • Arrowsmith Agricultural Association - Family Day - $1,351
  • Bow Horne Bay Community Club - Lighthouse Fall Fair - $2,500
  • Corcan Meadowood Residents Association - Halloween event 2019 - $2,355
  • Oceanside Women's Hockey Travel Team - jerseys - $1,555
  • Parksville Golden Oldies Sports Association - rental - $500
  • Parksville Indoor Slow-Pitch League - equipment - $1,600
  • Qualicum Beach Community Garden Society - raised beds - $1,691
  • Ravensong Masters Swim Club - pool rental - $1,200

  Total - $12,752

7.2.3

UBCM 2019 Age Friendly Communities Grant Application

• (All Directors - One Vote)

  That the Board endorse the grant application to the Union of BC Municipalities (UBCM) for the Age Friendly Communities Grant (Stream 1) for the purposes of funding an active aging asset mapping project within the Northern Recreation Services area.

7.2.4

Gabriola Recreation Society Increase Funding Request

• (All Directors - One Vote)

  That the Regional District supplement annual grant funding received by Gabriola Recreation Society from the Canada Summer Jobs program for their Summer Student Coordinator position to a maximum combined total of eight thousand dollars ($8,000) for the 2019 and 2020 fiscal years.

7.2.5

EPCOR Hydrant Maintenance Contract Approval

• (All Directors - Weighted Vote)

  That the Board enter into a contract with EPCOR Water (West) Inc. to provide hydrant maintenance services in French Creek for the period January 1, 2018 to December 31, 2020 at a total cumulative cost of approximately $300,000.

7.2.6

Surface Water Quality Trend Analysis for RDN Community Watershed Monitoring Network Data (2011-2017)

• (All Directors - One Vote)

  That the Board endorse presentations to the City of Nanaimo, the City of Parksville, the Town of Qualicum Beach and the District of Lantzville councils to provide the results of the report.

7.2.7

Fire Services Automatic Response Agreement Renewal

• (All Directors - Weighted Vote)

  That the Automatic Response Agreement for a five-year term from March 1, 2018 to March 1, 2023 be approved.

7.3

Regional Parks and Trails Select Committee

7.3.1

Mount Benson Regional Park – Parking Lot Project Update

• (All Directors - Weighted Vote)

  That following completion of the new parking lot, the existing parking lot and floating boardwalk at Witchcraft Lake remain open for one year and that a subsequent report to the Board be prepared on their use.

7.3.2

Trans Canada Trail – Renewal of Island Timberlands Licence

• (All Directors - Weighted Vote)

  That the Regional District of Nanaimo enter into a licence renewal with Island Timberlands for the Trans Canada Trail from August 1, 2018 to July 31, 2020.

7.3.3

Trans Canada Trail – Private Land Use Agreement

• (All Directors - Weighted Vote)

  That the Regional District of Nanaimo 2018 - 2020 land use agreement with Gayle and Peter Brase for the Trans Canada Trail be approved.

7.3.4

Benson Creek Falls Regional Park – Access Improvements

• (All Directors - Weighted Vote)

  1. That detailed design and planning for the truss bridge across Benson Creek, including associated trail improvements, proceed.

• 2. That detailed design and planning for a combination of stairs and new trail to the base of Ammonite Falls proceed.

7.4

Executive Committee

7.4.1

2019 Income Tax Act Changes Impacting Elected Officials

• (All Directors - One Vote)

  1. That “Regional District of Nanaimo Board Remuneration, Expenses and Benefits Amendment Bylaw No. 1770.02” be introduced and read three times.

• (All Directors - One Vote / 2/3)

  2. That “Regional District of Nanaimo Board Remuneration, Expenses and Benefits Amendment Bylaw No. 1770.02” be adopted.

7.5

Transit Select Committee

7.5.1

AVICC Resolution Vancouver Island Transportation Master Plan

• (All Directors - One Vote)

  That the following resolution be forwarded to the Association of Vancouver Island Coastal Communities for Consideration at their annual meeting:

  WHEREAS a Vancouver Island Transportation Master Plan would outline Inter-Regional necessary improvement to the Island transportation network;

  AND WHEREAS the Ministry of Transportation and Infrastructure has the ultimate responsibility for transportation planning on Vancouver Island;

  THEREFORE BE IT RESOLVED that the Province of British Columbia prepare a Vancouver Island Transportation Master Plan.

8.

REPORTS

8.1

Solid Waste Recycling and Collection Service Reserve Fund Establishment Bylaw No. 1778; and Hazardous Properties Service Reserve Fund Establishment Bylaw No. 1779

• (All Directors, except Nanaimo - Weighted Vote)

  1. That “Solid Waste Recycling and Collection Service Reserve Fund Establishment Bylaw No. 1778, 2018” be introduced and read three times.

• (All Directors, except Nanaimo - 2/3 Weighted Vote)

  2. That “Solid Waste Recycling and Collection Service Reserve Fund Establishment Bylaw No. 1778, 2018” be adopted.

• (Lantzville, Electoral Areas A, B, C, E, G, H - Weighted Vote)

  3. That “Hazardous Properties Service Reserve Fund Establishment Bylaw No. 1779, 2018” be introduced and read three times.

• (Lantzville, Electoral Areas A, B, C, E, G, H – 2/3 Weighted Vote)

  4. That “Hazardous Properties Service Reserve Fund Establishment Bylaw No. 1779, 2018” be adopted.

8.2

French Creek Water Local Service Capital Improvements Loan Authorization Bylaw No. 1780, 2018

• (All Directors - Weighted Vote)

  That “French Creek Water Local Service Capital Improvements Loan Authorization Bylaw No. 1780, 2018” be introduced and read three times.

8.3

Development Permit and Temporary Use Permit Areas Standardization Project Bylaws - Third Reading and Adoption

• (Electoral Area Directors, except EA B - One Vote - Must be taken separately)

  1. That the Report of the Public Hearing held on October 23, 2018 for the nine amendment bylaws for the Development Permit and Temporary Use Permit Areas Standardization Project be received.

• 2. That proposed bylaws for the Development Permit and Temporary Use Permit Areas Standardization Project be amended as outlined in Attachment 1 of this report.

• 3. That the Board give third reading as amended to “Regional District of Nanaimo Electoral Area A Official Community Plan Amendment Bylaw No. 1620.05, 2018”.

• (Electoral Area Directors, except EA B - One Vote / 2/3)

  4. That the Board adopt “Regional District of Nanaimo Electoral Area A Official Community Plan Amendment Bylaw No. 1620.05, 2018”.

• (Electoral Area Directors, except EA B - One Vote)

  5. That the Board give third reading as amended to “Regional District of Nanaimo Arrowsmith Benson-Cranberry Bright Official Community Plan Amendment Bylaw No. 1148.07, 2018”.

• (Electoral Area Directors, except EA B - One Vote / 2/3)

  6. That the Board adopt “Regional District of Nanaimo Arrowsmith Benson-Cranberry Bright Official Community Plan Amendment Bylaw No. 1148.07, 2018”.

• (Electoral Area Directors, except EA B - One Vote)

  7. That the Board give third reading as amended to “Regional District of Nanaimo East Wellington – Pleasant Valley Official Community Plan Amendment Bylaw No. 1055.05, 2018”.

• (Electoral Area Directors, except EA B - One Vote / 2/3)

  8. That the Board adopt “Regional District of Nanaimo East Wellington – Pleasant Valley Official Community Plan Amendment Bylaw No. 1055.05, 2018”.

• (Electoral Area Directors, except EA B - One Vote)

  9. That the Board give third reading as amended to “Regional District of Nanaimo Nanoose Bay Official Community Plan Amendment Bylaw No. 1400.05, 2018”.

• (Electoral Area Directors, except EA B - One Vote / 2/3)

  10. That the Board adopt “Regional District of Nanaimo Nanoose Bay Official Community Plan Amendment Bylaw No. 1400.05, 2018”.

• (Electoral Area Directors, except EA B - One Vote)

  11. That the Board give third reading as amended to “Regional District of Nanaimo Electoral Area F Official Community Plan Amendment Bylaw No. 1152.05 2018”.

• (Electoral Area Directors, except EA B - One Vote / 2/3)

  12. That the Board adopt “Regional District of Nanaimo Electoral Area F Official Community Plan Amendment Bylaw No. 1152.05 2018”.

• (Electoral Area Directors, except EA B - One Vote)

  13. That the Board give third reading as amended to “Regional District of Nanaimo Electoral Area G Official Community Plan Amendment Bylaw No. 1540.02, 2018”.

• (Electoral Area Directors, except EA B - One Vote / 2/3)

  14. That the Board adopt “Regional District of Nanaimo Electoral Area G Official Community Plan Amendment Bylaw No. 1540.02, 2018”.

• (Electoral Area Directors, except EA B - One Vote)

  15. That the Board give third reading as amended to “Regional District of Nanaimo Electoral Area H Official Community Plan Amendment Bylaw No. 1335.07, 2018”.

• (Electoral Area Directors, except EA B - One Vote / 2/3)

  16. That the Board adopt “Regional District of Nanaimo Electoral Area H Official Community Plan Amendment Bylaw No. 1335.07, 2018”.

• (Electoral Area Directors, except EA B - One Vote)

  17. That the Board give third reading as amended to “Regional District of Nanaimo Land Use and Subdivision Amendment Bylaw No. 500.422, 2018”.

• (Electoral Area Directors, except EA B - One Vote / 2/3)

  18. That the Board adopt “Regional District of Nanaimo Land Use and Subdivision Amendment Bylaw No. 500.422, 2018”.

• (Electoral Area Directors, except EA B - One Vote)

  19. That the Board give third reading to “Regional District of Nanaimo Electoral Area ‘F’ Zoning and Subdivision Amendment Bylaw No. 1285.33, 2018”.

• (Electoral Area Directors, except EA B - One Vote / 2/3)

  20. That the Board adopt “Regional District of Nanaimo Electoral Area ‘F’ Zoning and Subdivision Amendment Bylaw No. 1285.33, 2018”.

8.4

Zoning Amendment Application No. PL2017-202 Pitt Road – Electoral Area H Amendment Bylaw No. 500.418, 2018 – Adoption

• (Electoral Area Directors, except EA B - One Vote)

  That the Board adopt “Regional District of Nanaimo Land Use and Subdivision Amendment Bylaw No. 500.418, 2018”.

8.5

Official Community Plan and Zoning Amendment Application No. PL2018-043 - 1723 Cedar Road – Electoral Area A, OCP Amendment Bylaw No. 1620.04, 2018 - Adoption, Zoning Amendment Bylaw No. 500.419, 2018 - Adoption

• (Electoral Area Directors, except EA B - One Vote - Must be taken separately)

  1. That the Board adopt “Regional District of Nanaimo Electoral Area ‘A’ Official Community Plan Amendment Bylaw No. 1620.04, 2018”.

• 2. That the Board adopt “Regional District of Nanaimo Land Use and Subdivision Amendment Bylaw No. 500.419, 2018”.

8.6

Floodplain Bylaw No. 1469.02 and Bylaw 500.417 to Modernize Flood Mitigation Requirements - Third and Adoption

• (Electoral Area Directors, except EA B - One Vote)

  1. That “Regional District of Nanaimo Floodplain Management Amendment Bylaw No. 1469.02, 2018” be read a third time, as amended.

• (Electoral Area Directors, except EA B - One Vote / 2/3)

  2. That “Regional District of Nanaimo Floodplain Management Amendment Bylaw No. 1469.02, 2018” be adopted.

• (Electoral Area Directors, except EA B - One Vote)

  3. That “Regional District of Nanaimo Land Use and Subdivision Amendment Bylaw No. 500.417, 2018” be read a third time.

• (Electoral Area Directors, except EA B - One Vote / 2/3)

  4. That “Regional District of Nanaimo Land Use and Subdivision Amendment Bylaw No. 500.417, 2018” be adopted.

8.7

Regional Growth Strategy Amendment to Implement the Town of Qualicum Beach Official Community Plan

• (All Directors - One Vote)

  1. That the Board receive the response from affected local governments regarding “Regional District of Nanaimo Regional Growth Strategy Amendment Bylaw No.1615.03, 2018”.

• (All Directors, except EA B - One Vote - Must be taken separately)

  2. That “Regional District of Nanaimo Regional Growth Strategy Amendment Bylaw No.1615.03, 2018” be introduced and given first and second reading.

• 3. That “Regional District of Nanaimo Regional Growth Strategy Amendment Bylaw No.1615.03, 2018” be read a third time.

• (All Directors, except EA B - One Vote / 2/3)

  4. That “Regional District of Nanaimo Regional Growth Strategy Amendment Bylaw No.1615.03, 2018” be adopted.

8.8

Zoning Amendment Application No. PL2018-062 - 850, 860, 870 Spider Lake Road – Electoral Area H - Amendment Bylaw No. 500.421, 2018 – Adoption

• (Electoral Area Directors, except EA B - One Vote)

  That the Board adopt “Regional District of Nanaimo Land Use and Subdivision Amendment Bylaw No. 500.421, 2018”.

8.9

District of Lantzville Service Agreements 2019

• (All Directors - Weighted Vote)

  1. That the Service Agreement between the Regional District of Nanaimo and the District of Lantzville for Animal Control beginning January 1, 2019 and ending December 31, 2019, be approved.

• 2. That the Service Agreement between the Regional District of Nanaimo and the District of Lantzville for Building Inspection beginning January 1, 2019 and ending December 31, 2019, be approved.

• 3. That the Service Agreement between the Regional District of Nanaimo and the District of Lantzville for Bylaw Enforcement beginning January 1, 2019 and ending December 31, 2019, be approved.

• 4. That the Service Agreement between the Regional District of Nanaimo and the District of Lantzville for Emergency Planning beginning January 1, 2019 and ending December 31, 2019, be approved.

• 5. That the Service Agreement between the Regional District of Nanaimo and the District of Lantzville for GIS and Mapping Services beginning January 1, 2019 and ending December 31, 2019, be approved.

8.10

Vancouver Island University Partnership for Odour Monitoring at French Creek Pollution Control Centre

• (All Directors - One Vote)

  That the Board endorse the Vancouver Island University Partnership for Odour Monitoring at the French Creek Pollution Control Centre.

8.11

Post 2018 Election Approval of Signing Authorities for General Banking and Investments

• (All Directors - One Vote)

  1. That the signing authorities for general banking services and financial instruments reflect the following positions:

  Chair - Ian Thorpe

  Vice Chair - Robert Rogers

  Chief Administrative Officer - Phyllis Carlyle

  Director of Finance - Jeannie Bradburne

  Manager, Accounting Services - Tiffany Moore

  Manager, Capital & Financial Reporting - Manvir Manhas

• 2. That the foregoing authorizations extend to accounts in the name of the Regional District of Nanaimo.

8.12

2019 Board Appointments to Advisory Committees and Commissions

• (All Directors - One Vote)

  That the Board endorse the recommendations for appointments to the 2019 Regional District of Nanaimo Advisory Committees and Commissions.

8.13

Waste Connections of Canada Contract Extension

• (All Directors - Weighted Vote)

  1. That “Solid Waste Department Agreement 2010-01 Garbage, Food Waste and Recycling Collection” between Waste Connections of Canada and the Regional District of Nanaimo, be extended for a six month term beyond the current contract expiry on March 31, 2020, for the period April 1, 2020 to September 30, 2020.

• 2. That the Chair and the Corporate Officer be authorized to execute the amended contract with Waste Connections of Canada based on the fee increase as set in this report.

9.

BUSINESS ARISING FROM DELEGATIONS

10.

MOTIONS FOR WHICH NOTICE HAS BEEN GIVEN

10.1

Bowser Village Centre Wastewater Project

• Director McLean served notice of the following motion at the November 20, 2018 Committee of the Whole meeting:

  (All Directors - One Vote)

  That staff be directed to bring back a report to the January 8, 2019 Committee of the Whole meeting, regarding the options and implications of undertaking further investigations of land disposal for the Bowser Village Centre Wastewater Project.

10.2

Routes 97 and 98

• Director Westbroek served notice of the following motion at the November 29, 2018 Transit Select Committee meeting:

  (Parksville, Qualicum Beach, Electoral Areas 'E', 'G', 'H' - Weighted Vote)

  That staff be directed to communicate with the Town of Qualicum Beach to review the service for Routes 97 and 98.

10.3

handyDART Service for those over the age of 65

• Director Armstrong served notice of the following motion at the November 29, 2018 Transit Select Committee meeting:

  (All Directors, except Electoral Areas 'B' and 'F' - Weighted Vote)

  That staff be directed to provide a report to consider handyDART service for those over the age of 65 without medical reasons.

11.

NEW BUSINESS

12.

IN CAMERA

• (All Directors - One Vote)
  
  

  That pursuant to Sections 90 (1) (a) and (c) of the Community Charter the Board proceed to an In Camera meeting for discussions related to Board appointments, and labour relations or other employee relations.

13.

ADJOURNMENT