REGIONAL DISTRICT OF NANAIMO

REGULAR BOARD MEETING

AGENDA

 

Meeting #:
Date:	Tuesday, September 18, 2018
Time:	7:00 P.m. - 8:00 P.m.
Location:	RDN Board Chambers

This meeting will be recorded

 

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1.

CALL TO ORDER

2.

APPROVAL OF THE AGENDA

3.

ADOPTION OF MINUTES

• (All Directors - One Vote)

  That the following minutes be adopted:

3.1

Regular Board Meeting - July 24, 2018

3.2

Special Board Meeting - September 4, 2018

4.

DELEGATIONS - AGENDA ITEMS

5.

CORRESPONDENCE

• (All Directors - One Vote)

  That the following correspondence be received for information:

5.1

Leigh Ann Milman and Timothy Maika, re Updating and Improving Gabriola's Noise Control Bylaw

6.

COMMITTEE MINUTES

• (All Directors - One Vote)

  That the following minutes be received for information:

6.1

Electoral Area Services Committee - September 4, 2018

6.2

Committee of the Whole - September 4, 2018

7.

COMMITTEE RECOMMENDATIONS

7.1

Electoral Area Services Committee

7.1.1

Signage Strategy - EA 'EW/PV' Pilot Project

• (All Directors - One Vote)

  That the Signage Strategy be received and Anders and Dorrit’s Community Park be identified as the pilot location for an interpretive and entrance sign. 

7.1.2

DPA and TUP Standardization Project

Please note: Recommendation #19 was varied by the Committee by striking out 'or his alternate' and adding 'or the Electoral Area Services Committee Vice-Chair'

• (Electoral Area Directors, except EA 'B' - One Vote - Must be taken separately)

  1. That the Board introduce and give first reading to “Regional District of Nanaimo Electoral Area A Official Community Plan Amendment Bylaw No. 1620.05, 2018”.

• 2. That the Board give second reading to “Regional District of Nanaimo Electoral Area A Official Community Plan Amendment Bylaw No. 1620.05, 2018” having considered the impact on the current Financial Plan, Liquid Waste Management Plan and Solid Waste Management Plan.

• 3. That the Board introduce and give first reading to “Regional District of Nanaimo Arrowsmith Benson-Cranberry Bright Official Community Plan Amendment Bylaw No. 1148.07, 2018”.

• 4. That the Board give second reading to “Regional District of Nanaimo Arrowsmith Benson-Cranberry Bright Official Community Plan Amendment Bylaw No. 1148.07, 2018” having considered the impact on the current Financial Plan, Liquid Waste Management Plan and Solid Waste Management Plan.

• 5. That the Board introduce and give first reading to “Regional District of Nanaimo East Wellington – Pleasant Valley Official Community Plan Amendment Bylaw No. 1055.05, 2018”.

• 6. That the Board give second reading to “Regional District of Nanaimo East Wellington – Pleasant Valley Official Community Plan Amendment Bylaw No. 1055.05, 2018” having considered the impact on the current Financial Plan, Liquid Waste Management Plan and Solid Waste Management Plan.

• 7. That the Board introduce and give first reading to “Regional District of Nanaimo Nanoose Bay Official Community Plan Amendment Bylaw No. 1400.05, 2018”.

• 8. That the Board give second reading to “Regional District of Nanaimo Nanoose Bay Official Community Plan Amendment Bylaw No. 1400.05, 2018” having considered the impact on the current Financial Plan, Liquid Waste Management Plan and Solid Waste Management Plan.

• 9. That the Board introduce and give first reading to “Regional District of Nanaimo Electoral Area F Official Community Plan Amendment Bylaw No. 1152.05, 2018”.

• 10. That the Board give second reading to “Regional District of Nanaimo Electoral Area F Official Community Plan Amendment Bylaw No. 1152.05, 2018” having considered the impact on the current Financial Plan, Liquid Waste Management Plan and Solid Waste Management Plan.

• 11. That the Board introduce and give first reading to “Regional District of Nanaimo Electoral Area G Official Community Plan Amendment Bylaw No. 1540.02, 2018”.

• 12. That the Board give second reading to “Regional District of Nanaimo Electoral Area ‘G’ Official Community Plan Amendment Bylaw No. 1540.02, 2018” having considered the impact on the current Financial Plan, Liquid Waste Management Plan and Solid Waste Management Plan.

• 13. That the Board introduce and give first reading to “Regional District of Nanaimo Electoral Area H Official Community Plan Amendment Bylaw No. 1335.07, 2018”.

• 14. That the Board give second reading to “Regional District of Nanaimo Electoral Area H Official Community Plan Amendment Bylaw No. 1335.07, 2018” having considered the impact on the current Financial Plan, Liquid Waste Management Plan and Solid Waste Management Plan.

• 15. That the Board introduce and give first reading to “Regional District of Nanaimo Land Use and Subdivision Amendment Bylaw No. 500.422, 2018”.

• 16. That the Board give second reading to “Regional District of Nanaimo Land Use and Subdivision Amendment Bylaw No. 500.422, 2018”.

• 17. That the Board introduce and give first reading to “Regional District of Nanaimo Electoral Area F Zoning and Subdivision Amendment Bylaw No. 1285.33, 2018”.

• 18. That the Board give second reading to “Regional District of Nanaimo Electoral Area F Zoning and Subdivision Amendment Bylaw No. 1285.33, 2018”.

• 19. That the Board direct the public hearing on the following bylaws to be Chaired by Director Stanhope or the Electoral Area Services Committee Vice-Chair:

  1. “Regional District of Nanaimo Electoral Area A Official Community Plan Amendment Bylaw No. 1620.05, 2018”;
  2. “Regional District of Nanaimo Arrowsmith Benson-Cranberry Bright Official Community Plan Amendment Bylaw No. 1148.07, 2018”;
  3. “Regional District of Nanaimo East Wellington – Pleasant Valley Official Community Plan Amendment Bylaw No. 1055.05, 2018”;
  4. “Regional District of Nanaimo Nanoose Bay Official Community Plan Amendment Bylaw No. 1400.05, 2018”;
  5. “Regional District of Nanaimo Electoral Area F Official Community Plan Amendment Bylaw No. 1152.05, 2018”;
  6. “Regional District of Nanaimo Electoral Area H Official Community Plan Amendment Bylaw No. 1335.07, 2018”;
  7. “Regional District of Nanaimo Electoral Area G Official Community Plan Amendment Bylaw No. 1540.02, 2018”;
  8. “Regional District of Nanaimo Land Use and Subdivision Amendment Bylaw No. 500.422, 2018”; and
  9. “Regional District of Nanaimo Electoral Area F Zoning and Subdivision Amendment Bylaw No. 1285.33, 2018”.
• (All Directors - One Vote)

  20. That the Board introduce and give first, second and third reading to “Regional District of Nanaimo Development Application and Notification Procedures Bylaw No. 1776, 2018”.

• (All Directors - One Vote)

  21. That the Board approve revisions to “Policy B1.12 Riparian Areas Regulation Stream Declaration” under the revised title of “Policy B1.12 Property Declaration Form”.

7.1.3

Planning

Please note: Committee recommendation has no accompanying staff report

• (Electoral Area Directors, except EA 'B' - One Vote)

  1. That staff take immediate steps to amend the secondary suites zoning amendment bylaw 500.389, 2014 to permit a secondary suite within the principal residence or a standalone carriage house secondary suite on properties with community water that are greater than 1,000 square metres and less than 8,000 square metres.

• 2. That the Electoral Area A Official Community Plan be placed in line for a complete review.

7.2

Committee of the Whole

7.2.1

Rubberized Track

Please note: Committee recommendation has no accompanying staff report

• (Parksville, Qualicum Beach, Electoral Areas 'E', 'F', 'G', 'H' - Weighted Vote)

  That staff move forward with discussions with School District 69 (Qualicum), City of Parksville and Town of Qualicum Beach for a rubberized track, up to 8 lanes, to bring back for further review and consideration by the District 69 Recreation Commission and RDN Board.

7.2.2

Pool Discussion

Please note: Committee recommendation has no accompanying staff report

• (Parksville, Qualicum Beach, Electoral Areas 'E', 'F', 'G', 'H' - Weighted Vote)

  That staff proceed to prepare a concept plan to advance the addition of a second 25m tank and expanded change rooms at the Ravensong Aquatic Centre.

7.2.3

Confirmation of Multiplex Vision

Please note: Committee recommendation has no accompanying staff report

• (Parksville, Qualicum Beach, Electoral Areas 'E', 'F', 'G', 'H' - Weighted Vote)

  That a centralized land purchase strategy be developed and implemented for a future indoor/outdoor sport recreation facility complex for the Oceanside area.

7.2.4

Formation of D69 Recreation Commission Infrastructure Planning Sub-Committee

Please note: Committee recommendation has no accompanying staff report

• (Parksville, Qualicum Beach, Electoral Areas 'E', 'F', 'G', 'H' - Weighted Vote)

  That a District 69 Recreation Commission Infrastructure Planning Sub-Committee be formed after the 2018 election.

7.2.5

2019 to 2023 Financial Plan Schedule

• (All Directors - One Vote)

  That the preliminary 2019 budget information provided be received and that the proposed schedule of meetings to review and approve the 2019 to 2023 Financial Plan be approved as presented.

7.2.6

Approval of Signing Authorities for General Banking and Investments

• (All Directors - One Vote)

  1. That the signing authorities for general banking services and financial instruments reflect the following officer positions:

  Chair - William Veenhof

  Deputy Chair - Ian Thorpe

  Chief Administrative Officer - Phyllis Carlyle

  Director of Finance - Jeannie Beauchamp

  Manager, Accounting Services - Tiffany Moore

  Manager, Capital & Financial Reporting - Manvir Manhas

• 2. That the foregoing authorizations extend to accounts in the name of the Regional District of Nanaimo.

7.2.7

Bylaw 1775 – Alberni-Clayoquot Regional District – 2019 Permissive Tax Exemption

• (All Directors - 2/3 Weighted Vote - Must be taken separately)

  1. That “Property Tax Exemption (Alberni-Clayoquot Mt. Arrowsmith Regional Park) Bylaw No. 1775, 2018" be introduced and read three times.

• 2. That “Property Tax Exemption (Alberni-Clayoquot Mt. Arrowsmith Regional Park) Bylaw No. 1775, 2018” be adopted.

7.2.8

Election Worker Liability Insurance Coverage

• (All Directors - Weighted Vote)

  That the Board authorize the Director of Finance and the Manager of Administrative Services to enter into Service Provider Agreements with individual election workers for the provision of liability insurance through the Regional District’s liability insurance held with the Municipal Insurance Association of British Columbia.

7.2.9

Rogers Cell Tower Right of Way Agreement

Please note: the original recommendation was varied by the Committee and the vote taken on the main motion as amended was CARRIED (not DEFEATED)

• (All Directors - Weighted Vote)

  1. That the Board approve the offer from Rogers Communications Inc. of $13,860 per year for the 2018-2023 term (which includes a renewal option of five years from June 1, 2023 to May 31, 2028).

• (All Directors - Weighted Vote)

  2. That staff be directed to seek a contract renewal rate of a minimum of $25,000 per year from Rogers Communication Inc. for the use of Regional District of Nanaimo land for their cell tower.

7.2.10

The National Housing Strategy and Opportunities in Regional Affordable Housing

• (All Directors - One Vote)

  That the Board provide direction to advance a regional approach to affordable housing that considers partnership development and the creation of a regional affordable housing service and reserve fund.

7.2.11

OHWN Coordinator Funding – Contract Renewal Request from Island Health

• (All Directors - Weighted Vote)

  That the Regional District of Nanaimo enter into a three year contract with Island Health, from November 1, 2018 to October 31, 2021, to administer funds for subcontracting a Coordinator for the Oceanside Health and Wellness Network.

7.2.12

Overview of the Green Building Incentive Program

• (All Directors - One Vote)

  That the Green Building Incentive Program be reviewed.

7.2.13

Regional Growth Strategy Amendment to Implement the Town of Qualicum Beach Official Community Plan

• (All Directors - One Vote / 2/3)

  1. That the amendments required to “Regional District of Nanaimo Regional Growth Strategy Bylaw No. 1615, 2011” to implement the “Town of Qualicum Beach Official Community Plan Bylaw No. 800, 2018” proceed through the minor amendment process.

• 2. That the Regional Context Statement be accepted.

• 3. That the Consultation Plan for the “Regional Growth Strategy Amendment to Implement the Town of Qualicum Beach Official Community Plan” be endorsed.

7.2.14

Bylaw No. 1777 - District 69 Recreation Commission

• (Parksville, Qualicum Beach, Electoral Areas 'E', 'F', 'G', 'H' - Weighted Vote)

  1. That the “District 69 Recreation Commission Bylaw No. 1777, 2018" be introduced and read three times.

• (Parksville, Qualicum Beach, Electoral Areas 'E', 'F', 'G', 'H' - 2/3 Weighted Vote)

  2. That the “District 69 Recreation Commission Bylaw No. 1777, 2018” be adopted.

7.2.15

Bylaw No.1655.08 – Water Services Fees and Charges Amendments 2018

• (Electoral Areas ‘A’,‘E’,‘F’,‘G’ – Weighted Vote)

  1. That “Regional District of Nanaimo Water Services Fees & Charges Amendment Bylaw No. 1655.08, 2018” be introduced and read three times.

• (Electoral Areas ‘A’,‘E’,‘F’,‘G’ – 2/3 Weighted Vote)

  2. That “Regional District of Nanaimo Water Services Fees & Charges Amendment Bylaw No. 1655.08, 2018” be adopted.

7.2.16

Bylaw No. 1655.09 – Water User Rate Amendments 2019

• (Electoral Areas ‘A’,‘E’,‘F’,‘G’ – Weighted Vote)

  1. That “Regional District of Nanaimo Water Services Fees & Charges Amendment Bylaw No. 1655.09” be introduced and read three times.

• (Electoral Areas ‘A’,‘E’,‘F’,‘G’ – 2/3 Weighted Vote)

  2. That “Regional District of Nanaimo Water Services Fees & Charges Amendment Bylaw No. 1655.09” be adopted.

7.2.17

Madrona Reservoir Statutory Right-of Way Renewal with Island Timberlands

• (All Directors - Weighted Vote)

  That the Board approve the renewal of the Statutory Right-of-Way and Road Use Agreement with Island Timberlands for the Madrona reservoir for five years.

7.2.18

D69 Family Resource Association Surplus Request

• (All Directors - Weighted Vote)

  That the Board extend the terms of the Family Resource agreement for two months, to end of May 31, 2020.

7.2.19

Bow Horn Fire Protection Service Amendment Bylaw No. 1385.09, 2018

Please note: Committee recommendation has no accompanying staff report

• (All Directors - One Vote)

  That the first three readings of "Bow Horn Fire Protection Service Amendment Bylaw No. 1385.09, 2018" be rescinded.

7.2.20

Nanaimo & Area Land Trust - 2019 Funding Agreement

Please note: Committee recommendation came from Business Arising from Delegations

• (All Directors - Weighted Vote)

  That the Nanaimo & Area Land Trust funding be increased by $5,000 per year starting in the 2019 Budget for a total of $35,000 funding.

8.

REPORTS

8.1

Request for Support from Parksville Qualicum Beach Tourism Association regarding the Municipal Regional District Tax

• (All Directors - One Vote)

  1. That the Board supports Parksville Qualicum Beach Tourism Association’s renewal of the 2% Municipal Regional District Tax in Electoral Areas E, F, G & H, City of Parksville, and Town of Qualicum Beach.

• 2. That the Board supports Municipal Regional District Tax amounts collected by accommodation providers in Electoral Areas E, F, G & H (per Regional District of Nanaimo Bylaws) to be provided directly to Parksville Qualicum Beach Tourism Association by the Province.

• 3. That the Parksville Qualicum Beach Tourism Association be requested to use the taxes collected from the online accommodation platforms for use on affordable housing initiatives starting in 2020.

• 4. That the Parksville Qualicum Beach Tourism Association consult with the local governments in the designated accommodation area so that an Affordable Housing Municipal Regional District Tax Plan can be completed for November 2019.

8.2

Valuing Natural Assets Demonstration Pilot Partnership Project

• (All Directors - One Vote)

  That the Board endorse Regional District of Nanaimo participation in the proposed joint initiative with the Town of Gibson’s, Capital Regional District, District of North Vancouver, with the Partnership for Water Sustainability in BC, seeking grant funding under asset management grant programs from both the Federation of Canadian Municipalities and Union of BC Municipalities to undertake demonstration projects to apply the Ecological Accounting Protocol approach to natural asset valuation.

8.3

Boundary Expansion – Dashwood Fire Protection Services

• (All Directors - One Vote)

  That the Board adopt “Dashwood Fire Protection Service Amendment Bylaw No. 964.06, 2018”.

9.

BUSINESS ARISING FROM DELEGATIONS/CORRESPONDENCE

10.

NEW BUSINESS

11.

IN CAMERA

• (All Directors - One Vote)

  That pursuant to Section(s) 90 (1) (c), (e), (i), (j), and (k) of the Community Charter the Committee proceed to an In Camera meeting for discussions related to other employee relations, the acquisition of land, solicitor-client privilege, third party business interests and the provision of a proposed service.

12.

ADJOURNMENT