REGIONAL DISTRICT OF NANAIMO
REGULAR BOARD MEETING
AGENDA

Tuesday, January 09, 2024

1:00 P.m. - 3:00 P.m.

Board Chambers (Webstreamed)

This meeting will be recorded

 

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1.

CALL TO ORDER

2.

TERRITORIAL ACKNOWLEDGEMENT

The Chair will respectfully acknowledge the Coast Salish Nations on whose traditional territory this meeting takes place.

3.

APPROVAL OF THE AGENDA

• (All Directors - One Vote)

  That the agenda be approved as presented.

4.

ADOPTION OF MINUTES

• (All Directors - One Vote)

  That the minutes of the Regular Board meeting held December 12, 2023, be adopted.

4.1

Regular Board Meeting - December 12, 2023

5.

INVITED PRESENTATIONS

5.1

Ben Hyman, Executive Director, Vancouver Island Regional Library re Vancouver Island Regional Library (VIRL) 2024 Budget and Priorities – Attending in Person

6.

DELEGATIONS - ITEMS NOT ON THE AGENDA

6.1

Dave Hayden, President/CEO & Alex Stuart, Managing Director, Island Rail Corporation re Private Sector Capital & Expertise to Rebuilding Vancouver Island Rail Network - Attending in Person

6.2

Patricia Widdershoven & Sheila Parry, Nanoose Bay Activities & Recreation Society (NBARS) re Nanoose Place Update - Attending in Person

7.

CORRESPONDENCE

• (All Directors - One Vote)

  That the following correspondence be received for information:

7.1

Mandy Hobkirk, MABR Coordinator, re Letter of Support - Mount Arrowsmith Biosphere Region Roundtable

8.

UNFINISHED BUSINESS

8.1

Regional District of Nanaimo Board Procedure Amendment Bylaw No. 1862.01, 2024

Please note: This item was deferred from the December 12, 2023 Regular Board meeting.

• (All Directors - One Vote / 2/3)

  1. That the Board introduce and read three times “Regional District of Nanaimo Board Procedure Amendment Bylaw No. 1862.01, 2024”.

• (All Directors - One Vote)

  2. That the Board direct that the committee terms of reference, as attached to the staff report dated January 9, 2024 by the Assistant Manager, Legislative Services, be brought forward for approval in conjunction with the Board’s consideration of adopting “Regional District of Nanaimo Board Procedure Amendment Bylaw No. 1862.01, 2024”.

9.

COMMITTEE MINUTES

• (All Directors - One Vote)

  That the following minutes be received for information:

9.1

Drinking Water and Watershed Protection Technical Advisory Committee Meeting - December 6, 2023

9.2

Electoral Area Services Committee Meeting - December 7, 2023

10.

CONSENT AGENDA

Note: Directors may adopt in one motion all recommendations appearing on the Consent Agenda or, prior to the vote, request an item be removed from the Consent Agenda for debate or discussion, voting in opposition to a recommendation, or declaring a conflict of interest with an item.

Committee recommendations on the Consent Agenda were Carried Unanimously at the Committee level.

(Voting rule varies as noted - Unanimous vote required)

That the following items on the Consent Agenda be adopted by consent:

10.1

ELECTORAL AREA SERVICES COMMITTEE RECOMMENDATIONS

10.1.1

Gabriola Recreation Society Recreation Services Agreement Renewal (2024-2026)

• (All Directors - Weighted Vote)
  
  That the Recreation Services Agreement with the Gabriola Recreation Society for a three (3) year term, to commence January 1, 2024, through to December 31, 2026, be approved.

10.1.2

Coombs-Hilliers Firehall No. 1 Licence of Occupation Agreement

• (All Directors - Weighted Vote)
  
  That the Coombs-Hilliers Volunteer Fire Department (CHVFD) Firehall No. 1 Licence of Occupation Agreement for the term of two (2) years with the Arrowsmith Agriculture Association be approved.

10.1.3

New Development Permit Area - Electoral Area F

Please note: This item has no accompanying staff report

• (Electoral Area Directors, except EA B - One Vote)
  
  That staff provide a report on the establishment of a development permit area for form and character for commercial and industrial development in Electoral Area F with specific focus on guidelines for lighting and screening. The intent is to implement the establishment of the new Development Permit Area as soon as is practicable.

10.1.4

Development Permit Application No. PL2023-134 and Request to Relax the Minimum 10% Perimeter Frontage Requirement in Relation to Subdivision Application No. PL2021-160, 2059 Sherritt Drive, Electoral Area E

• (Electoral Area Directors, except EA B - One Vote)
  
  1. That the Board approve Development Permit No. PL2023-134 to permit a two-lot subdivision subject to the terms and conditions outlined in Attachment 2.

• 2. That the Board approve the request to relax the minimum 10% perimeter frontage requirements for proposed Lot B in relation to Subdivision Application No. PL2021-160.

11.

ITEMS REMOVED FROM THE CONSENT AGENDA

12.

COMMITTEE RECOMMENDATIONS

12.1

ELECTORAL AREA SERVICES COMMITTEE RECOMMENDATIONS

12.1.1

3629 Jingle Pot Road - Building Bylaw Contravention

Chair to Call for Owners Wishing to Speak to 3629 Jingle Pot Road - Building Bylaw Contravention

• (All Directors - One Vote)
  
  That the Corporate Officer be authorized to file a Notice at the Land Title Office stating that a resolution has been made under Section 57 of the Community Charter by the Regional District of Nanaimo Board against title of 3629 Jingle Pot Road, Lot 1, Section 18, Range 4, Mountain District, Plan 3307.

12.1.2

Bylaw No. 1845.01 - Proposed Amendments to Regional District of Nanaimo Engineering Review Fees

• (Electoral Area Directors, except EA B - One Vote)
  
  That “Regional District of Nanaimo Development Application, Notification Procedures and Fees Amendment Bylaw No. 1845.01, 2023” be introduced and read three times.

12.1.3

Bylaw 500 Review and Update Project - Bylaw No. 2500 Introduction

• (Electoral Area Directors, except EA B - One Vote - Must be taken separately)
  
  1. That the Board receive the Summary of What We Heard included as Attachment 1.

• 2. That the Board give 1st reading to “Regional District of Nanaimo Zoning Bylaw No. 2500, 2024” as provided in Attachment 7.

• 3. That the Board endorse the engagement highlights included as Attachment 5 and authorize staff to proceed with public engagement on Bylaw No. 2500, 2024.

• 4. That the Board endorse the proposed bylaw transition strategy included as Attachment 3.

13.

REPORTS

13.1

License Agreement with the City of Nanaimo for Use of Portion of Regional District of Nanaimo Land at Greater Nanaimo Pollution Control Centre for Frontage Trail and Neck Point Parks Trail Network

• (All Directors - Weighted Vote)
  
  That the Board authorize the License Agreement attached as Appendix 1 that would permit the City of Nanaimo continued use of Regional District of Nanaimo-owned land at 4600 Hammond Bay Road for the Greater Nanaimo Pollution Control Centre Frontage Trail and the Neck Point Park trail network.

13.2

Rivers Edge Community Trails Licence of Occupation Ministry of Transportation and Infrastructure

• (All Directors - Weighted Vote)
  
  That the 10-year Licence of Occupation (2023-2033) with Ministry of Transportation and Infrastructure for the Rivers Edge Community Roadside Trails be approved.

13.3

Implementation Update on the Regional Strategy for Rainwater Management

• (All Directors - One Vote)
  
  That the Board receive the Implementation Update on the Regional Strategy for Rainwater Management for information.

13.4

2024 - 2028 Financial Plan Discussion

Please note: This item has no accompanying staff report

13.4.1

Motions for Which Notice Has Been Given

13.4.1.1

Motions Provided by Director Rogers

Director Rogers provided notice of the following motions to the Corporate Officer: 

• (All Directors - Weighted Vote)
  
  1. That the 2024 – 2028 Financial Plan be amended so that Electoral Area E 2024 Community Parks service be reduced by $18,000 for tables and trail resurfacing.

• 2. That the 2024 – 2028 Financial Plan be amended to remove the Schooner Ridge trail project from the year 2024.

• 3. That the Board direct staff to not act on the Human Resources Advisor position proposed in the Financial Plan until there is opportunity to receive more information and for further deliberation on this position and the related service level impacts.

13.4.1.2

Motion Provided by Director Wood

Director Wood provided notice of the following motion to the Corporate Officer:

• (All Directors - Weighted Vote)
  
  That the Board discontinue its membership in the Coastal Communities Social Procurement Initiative (CCSPI) in 2024, creating a savings of $8,000 in the administration budget.

14.

BYLAWS - WITH NO ACCOMPANYING REPORT

14.1

"Regional District of Nanaimo District 69 Swimming Pool Local Service Area Amendment Bylaw No. 899.03, 2023" - Adoption

• (All Directors - One Vote)
  
  That the Board adopt "Regional District of Nanaimo District 69 Swimming Pool Local Service Area Amendment Bylaw No. 899.03, 2023".

15.

BUSINESS ARISING FROM DELEGATIONS AND CORRESPONDENCE

16.

NEW BUSINESS

17.

IN CAMERA

• (All Directors - One Vote)

  That pursuant to the following sections of the Community Charter the Board proceed to an In Camera meeting:

  • 90(1)(a) personal information about an identifiable individual who holds or is being considered for a position as an officer, employee or agent of the municipality or another position appointed by the municipality; and
  • 90(1)(e) the acquisition, disposition or expropriation of land or improvements, if the council considers that disclosure could reasonably be expected to harm the interests of the municipality; and
  • 90(1)(k) negotiations and related discussions respecting the proposed provision of a municipal service that are at their preliminary stages and that, in the view of the council, could reasonably be expected to harm the interests of the municipality if they were held in public; and
  • 90(1)(m) a matter that, under another enactment, is such that the public may be excluded from the meeting.

18.

ADJOURNMENT