REGIONAL DISTRICT OF NANAIMO
ELECTORAL AREA SERVICES COMMITTEE
AGENDA
;

Thursday, June 08, 2023

1:00 P.m. - 3:00 P.m.

Board Chambers (Webstreamed)

 This meeting will be recorded

---

1.

CALL TO ORDER

2.

TERRITORIAL ACKNOWLEDGEMENT

The Chair will respectfully acknowledge the Coast Salish Nations on whose traditional territory this meeting takes place.

3.

APPROVAL OF THE AGENDA

4.

ADOPTION OF THE MINUTES

4.1

Electoral Area Services Committee Meeting - May 4, 2023

• That the minutes of the Electoral Area Services Committee meeting held May 4, 2023, be adopted.

5.

CORRESPONDENCE

6.

COMMITTEE MINUTES

• That the following minutes be received for information:

6.1

Electoral Area A Parks, Recreation and Culture Commission - April 19, 2023

6.2

Electoral Area G Parks and Open Space Advisory Committee Meeting - May 1, 2023

6.3

Fire Services Advisory Committee Meeting - May 3, 2023

6.4

Electoral Area B Parks and Open Space Advisory Committee Meeting - May 15, 2023

7.

COMMITTEE RECOMMENDATIONS

7.1

Electoral Area A Parks, Recreation and Culture Commission Committee

7.1.1

Electoral Area A Recreation and Culture Grant Program - Spring 2023 Applications

Please note: The original recommendation was varied by the Committee

• 1. That the Cedar Community Hall grant application for $3000 for Heritage Day, Family Movie Nights and Fall Community Dinner be approved.

• 2. That Scentient Sessions grant application be declined due to the workshops not being held in Electoral Area A. 

• 3. That the Cedar Farmers Market Agricultural Society's grant application for $400 for Kid's Kits be approved. 

• 4. That staff review the "clause 14 - using funds for capital items” of the Electoral Area A Recreation and Culture Grant-in-Aid criteria and how it can be modified for future applications.

7.2

Electoral Area B Parks and Open Space Advisory Committee

7.2.1

Options for 707 Community Park Fuel Management

Please note: The original recommendation was varied by the Committee

• That staff begin work on community outreach that will inform the development of a potential draft 2024 Community Resiliency Investment (CRI) grant application for a demonstration plot in the 707 Community Park.

7.2.2

Orlebar Point and Brickyard Beach Management

Please note: The original recommendation was varied by the Committee 

• 1. That the Regional District of Nanaimo move forward with developing an agreement with the Ministry of Transportation and Infrastructure to assume responsibility for infrastructure at Orlebar Point and be considered in the 2024 financial plan.

• 2. That staff investigate the possibilities of assuming site management and infrastructure improvements at Brickyard Beach.

7.2.3

Rollo McClay Field Improvements Options

Please note: The original recommendation was varied by the Committee

• That the Rollo McClay Field improvement options report be received for information and the proposed field maintenance plan and related cost implications be included in the 2024 Budget review and discussions. 

8.

PLANNING

8.1

Development Variance Permit

8.1.1

Development Variance Permit Application No. PL2023-047 3734 Jinglepot Road, Electoral Area C

Chair to Call for Members of the Public Wishing to Speak to Development Variance Permit Application No. PL2023-047 3734 Jinglepot Road, Electoral Area C

• 1. That the Board approve Development Variance Permit No. PL2023-047 to reduce the setback to a watercourse, subject to the terms and conditions outlined in Attachment 2.

• 2. That the Board direct staff to complete the required notification for Development Variance Permit No. PL2023-047.

8.1.2

Development Variance Permit Application No. PL2023-075 1021 Surfside Drive, Electoral Area G

Chair to Call for Members of the Public Wishing to Speak to to Development Variance Permit Application No. PL2023-075 1021 Surfside Drive, Electoral Area G

• 1. That the Board approve Development Variance Permit No. PL2023-075 to reduce the minimum setback requirements for the interior side yard lot line from 2.0 metres to 1.0 metre; the other lot lines setback from 5.0 metres to 1.2 metres; and the front lot line setback from 8.0 metres to 6.8 metres for an addition and renovation to an existing dwelling, subject to the terms and conditions outlined in Attachment 2.

• 2. That the Board direct staff to complete the required notification for Development Variance Permit No. PL2023-075.

8.2

Request for Frontage Relaxation in Relation to a Subdivision

8.2.1

Request for Relaxation to the 10% Minimum Frontage Requirement in Relation to Subdivision Application No. PL2020-097 803 Reid Road, Electoral Area G

• That the Board approve the request to relax the minimum 10% perimeter frontage requirement for proposed Lot 2 in relation to Subdivision Application No. PL2020-097.

8.2.2

Request for Relaxation of the Minimum 10% Perimeter Frontage Requirement in Relation to Subdivision Application No. PL2022-109 1303 Woodland Drive, Electoral Area G

• That the Board approve the request to relax the minimum 10% perimeter frontage requirements for proposed Lot 1 in relation to Subdivision Application No. PL2022-109.

8.3

Zoning Amendment

8.3.1

Zoning Amendment Application No. PL2022-170 Lot 3, Anderson Avenue, Electoral Area H Amendment Bylaw 500.442, 2023 - Introduction

• 1. That the Public Hearing on “Regional District of Nanaimo Land Use and Subdivision Amendment Bylaw No. 500.442, 2023” not be held in accordance with Section 464(2) of the Local Government Act.

• 2. That the Board direct staff to complete the required notification in accordance with Section 467(2) of the Local Government Act.

• 3. That the Board receive the Summary Report of the Virtual Engagement as provided in Attachment 3.

8.3.2

Zoning Amendment Application No. PL2022-003 Lot 2, Allsbrook Rd, Electoral Area F Amendment Bylaw 1285.39, 2023 - Introduction

• 1. That the Board receive the Report of the Community Engagement as provided in Attachment 3.

• 2. That the conditions set out in Attachment 6 of the staff report be completed prior to Amendment Bylaw No. 1285.39 being considered for adoption.

• 3. That “Regional District of Nanaimo Electoral Area ‘F’ Zoning and Subdivision Amendment Bylaw No. 1285.39”, as provided in Attachment 7, be introduced, and read two times.

• 4. That the Public Hearing on “Regional District of Nanaimo Electoral Area ‘F’ Zoning and Subdivision Amendment Bylaw No. 1285.39, 2023”, be delegated to the Director for Electoral Area F.

8.4

Other

8.4.1

Temporary Use Permit Application No. PL2023-023 3805 Melrose Road, Electoral Area F

Chair to call for Members of the Public Wishing to Speak to Temporary Use Permit Application No. PL2023-023 3805 Melrose Road, Electoral Area F

• 1. That the Board receive the Report of the Community Engagement and Written Submissions as provided in Attachment 2.

• 2. Following public notification, that the Board approve Temporary Use Permit No. PL2023-023 to allow an ATV practice and training facility, and accessory campground on the subject property subject to the terms and conditions outlined in Attachment 5.

• 3. That the Board direct staff to complete the required notification for Temporary Use Permit N. PL2023-023.

8.4.2

Telecommunications Antenna System Application No. PL2022-156 1477 Hodges Road, Electoral Area G

Please note that correspondence submitted regarding this item will be included on the agenda and members of the public are not required to register as a delegation if they are only submitting correspondence.

• That the Regional District of Nanaimo advise TELUS Communications Inc., Rogers Communications Inc., and Innovation, Science and Economic Development Canada of the following:

  • TELUS Communications Inc. and Rogers Communications Inc. have satisfactorily completed their consultation with the Regional District of Nanaimo;
  • The Regional District of Nanaimo is satisfied with TELUS Communications Inc. and Rogers Communications Inc.’s public consultation process and does not require any further consultation with the public; and
  • The Regional District of Nanaimo concurs with TELUS Communications Inc. and Rogers Communications Inc.’s proposal to construct a wireless telecommunications facility on the parcel legally described as That Part of the North ½ of District Lot 83, Nanoose District, Lying to the Southwest of the Right of Way of the Esquimalt and Nanaimo Railway Company as Said Right of Way is Shown Coloured Red on Plan Deposited Under DD 7738F.

8.4.2.1

Delegation Submission - Brian Gregg, SitePath Consulting, and Doug Anastos, C/O TELUS and Rogers, re Proposed Communication Site at 1477 Hodges Road

9.

EMERGENCY SERVICES

9.1

Dashwood Volunteer Fire Department – Crown Land Tenure Application

• That the application for a Crown Land Tenure for the Dashwood Volunteer Fire Department for the construction completion of a fire training facility on the lot adjacent to the current fire hall location at 230 Hobbs Road, Qualicum Beach, be approved.

10.

BUSINESS ARISING FROM DELEGATIONS AND CORRESPONDENCE

11.

NEW BUSINESS

11.1

Directors' Roundtable

12.

IN CAMERA

• That pursuant to the following sections of the Community Charter the Committee proceed to an In Camera meeting:

  • 90(1)(e) the acquisition, disposition or expropriation of land or improvements, if the council considers that disclosure could reasonably be expected to harm the interests of the municipality

13.

ADJOURNMENT