REGIONAL DISTRICT OF NANAIMO
REGULAR BOARD MEETING
AGENDA
 

Tuesday, February 22, 2022

1:00 P.m. - 3:00 P.m.

Board Chambers (Webstreamed)

This meeting will be recorded

 

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1.

CALL TO ORDER

The Chair will call the meeting to order and respectfully acknowledge the Coast Salish Nations on whose traditional territory this meeting takes place.

2.

APPROVAL OF THE AGENDA

3.

ADOPTION OF MINUTES

3.1

Regular Board Meeting - February 8, 2022

• (All Directors - One Vote)

  That the minutes of the Regular Board meeting held February 8, 2022, be adopted.

4.

CORRESPONDENCE

• (All Directors - One Vote)

  ​That the following correspondence be received for information:

4.1

B. Rogers, Area E Director, re D69 Swimming Pool Service Amendment Bylaw No. 899.02, 2022

5.

UNFINISHED BUSINESS

5.1

Huxley Community Park Budget Increase

Please note: this item was deferred from the February 8, 2022­­­­­­­­­­, Board Meeting

• (All Directors - Weighted Vote)

  That the Huxley Community Park Skatepark Construction Project budget be increased from $773,700 to $1,036,600 by allocating EA B Community Works Funds and that the 2022-2026 EA B Community Parks Financial Plan be amended accordingly.

6.

COMMITTEE MINUTES

• (All Directors - One Vote)

  That the following minutes be received for information:

6.1

Electoral Area Services Committee Meeting - February 3, 2022

6.2

Regional Parks and Trails Select Committee Meeting - February 1, 2022

7.

CONSENT AGENDA

Note: Directors may adopt in one motion all recommendations appearing on the Consent Agenda or, prior to the vote, request an item be removed from the Consent Agenda for debate or discussion, voting in opposition to a recommendation, or declaring a conflict of interest with an item.

Committee recommendations on the Consent Agenda were Carried Unanimously at the Committee level.

(Voting rule varies as noted - Unanimous vote required)

That the following items on the Consent Agenda be adopted by consent:

7.1

ELECTORAL AREA SERVICES COMMITTEE RECOMMENDATIONS

7.1.1

Bylaw 500 Review and Update Project - Phase One Status Update and Next Steps, Electoral Areas A, C, E, G, and H

• (Electoral Area Directors, except EA B - One Vote)

  1. That the Board receive the Bylaw 500 Review and Update Project discussion and options papers included as Attachment 1.

• 2. That the Board endorse the draft Engagement Plan Highlights included as Attachment 2 and authorize staff to proceed with public engagement on the discussion and options papers.

• 3. That staff proceed with preparing a draft zoning bylaw update with a new bylaw.

7.1.2

Consideration of Cash- in-lieu of Park Land Dedication in Conjunction with Subdivision Application No. PL2021-109, Electoral Area A

• (Electoral Area Directors, except EA B - One Vote)

  That five percent (5%) cash-in-lieu of park land dedication be accepted in conjunction with Subdivision Application No. PL2021-109. 

7.2

REGIONAL PARKS AND TRAILS SELECT COMMITTEE RECOMMENDATIONS

7.2.1

Nanaimo River Park System Plan Development

Please note: Committee recommendation has no accompanying staff report

• (All Directors - Weighted Vote)

  That a plan be created for the development of a Nanaimo River Park System, in collaboration with stakeholders and governments, to protect and enhance the ecological integrity and public access to recreation along the length of the watercourse from the Nanaimo Lakes to the Nanaimo Estuary.

8.

ITEMS REMOVED FROM THE CONSENT AGENDA

9.

REPORTS

9.1

Blueback Community Parkland Addition Alternative Approval Process Results

• (All Directors - One Vote)

  1. That “Electoral Area ‘E’ Community Parks Local Service Amendment Bylaw No. 803.07, 2021” be adopted.

• (All Directors - Weighted Vote)

  2. That “Regional District of Nanaimo Electoral Area ‘E’ Parkland Acquisition Loan Authorization Bylaw No. 1844, 2021” be adopted.

9.2

Bow Horn Bay Fire Department Self-Contained Breathing Apparatus (SCBA) Purchase

• (All Directors - Weighted Vote)

  That the 5-year short-term borrowing of $350,000 be authorized for the purchase of Self-Contained Breathing Apparatus in accordance with the approved 2022-2026 Financial Plan.

9.3

Nanoose Bay Sewer Capital Projects Priority Adjustment

• (All Directors - Weighted Vote)

  That the Board direct staff to seek an amendment to the Liquid Waste Management Plan to change the timeline for Nanoose Bay Pollution Control Centre secondary treatment upgrade to prioritize critical sewer upgrades in the same service area.

9.4

Zoning Amendment Application No. PL2020-027 860 Sohier Road, Electoral Area F Amendment Bylaw 1285.35, 2021 - Third Reading

• (Electoral Area Directors, except EA B - One Vote)

  1. That the Board receive the report of the Public Hearing held on December 16, 2021 for “Regional District of Nanaimo Electoral Area ‘F’ Zoning and Subdivision Amendment Bylaw No. 1285.35, 2021”.

• 2. That the Board give Third Reading to “Regional District of Nanaimo Electoral Area ‘F’ Zoning and Subdivision Amendment Bylaw No. 1285.35, 2021”.

9.5

Purchasing Policy A2.22 Update 2022

• (All Directors - One Vote)

  That the Board approve recommended updates to Purchasing Policy A2.22 as per the Staff Report dated February 22, 2022.

9.6

South Wellington Former School Site Long-Term Lease Alternative Approval Process Results

• (All Directors - One Vote)

  1. That the Board deem the conditions precedent within the Lease with the Board of Education of School District No. 68 (Nanaimo-Ladysmith) for the use of the former South Wellington School facility and site satisfied.

• 2. That the Lease with the Board of Education of School District No. 68 (Nanaimo-Ladysmith) for the use of the former South Wellington School facility and site commence as per the terms of the Lease.

9.7

Licence to Use Agreement Renewal for the La Selva Place Trail

• (All Directors - Weighted Vote)

  That the 2022-2027 Licence to Use Agreement with Strata VIS 4626 for the public trail between La Selva Place and Moorecroft Regional Park be approved.

10.

BYLAWS - WITH NO ACCOMPANYING REPORT

10.1

San Pareil Water Supply Local Service Area Amendment Bylaw No. 1170.08, 2022

• (All Directors - One Vote)

  That “San Pareil Water Supply Local Service Area Amendment Bylaw No. 1170.08, 2022", be adopted.

11.

DELEGATIONS - ITEMS NOT ON THE AGENDA

11.1

Eamon Stinson, re Ravensong Aquatic and Parks and Recreation Policy

12.

BUSINESS ARISING FROM DELEGATIONS

13.

MOTIONS FOR WHICH NOTICE HAS BEEN GIVEN

13.1

Amendment to Southern Community Search and Rescue Contribution Participants and Apportionment

Director Rogers provided notice of the following motion at the February 8, 2022, Board Meeting:

• (All Directors - One Vote)

  That the Southern Community Search and Rescue Contribution Service Establishment Bylaw No. 1552, 2008 be amended to include Electoral Area E and to apportion their contribution to reflect the portion of service they receive from this bylaw, namely only their portion of providing for marine search and rescue.

13.2

Feasibility Study for a Social Planner Contract for Electoral Area B

Director Craig provided notice of the following motion to the Corporate Officer:

• (All Directors - One Vote)

  That up to $68,000 of Electoral Area B feasibility study funds be used to conduct a study on the feasibility, cost, and potential function of creating a community health and wellbeing planner position/contract for Electoral Area B.

14.

NEW BUSINESS

15.

IN CAMERA

• (All Directors - One Vote)

  That pursuant to the following sections of the Community Charter the Board proceed to an In Camera meeting:

  • 90(1)(c) labour relations or other employee relations; and
  • 90(1)(e) the acquisition, disposition or expropriation of land or improvements, if the council considers that disclosure could reasonably be expected to harm the interests of the municipality.

16.

ADJOURNMENT