REGIONAL DISTRICT OF NANAIMO

REGULAR BOARD MEETING

AGENDA

 

Meeting #:
Date:	Tuesday, October 16, 2018
Time:	7:00 P.m. - 8:00 P.m.
Location:	RDN Board Chambers

This meeting will be recorded

 

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1.

CALL TO ORDER

2.

APPROVAL OF THE AGENDA

3.

ADOPTION OF MINUTES

3.1

Regular Board Meeting - September 18, 2018

• (All Directors - One Vote)

  That the minutes of the Regular Board meeting held September 18, 2018, be adopted.

4.

DELEGATIONS - AGENDA ITEMS

4.1

Arthur Wong, Chair, and Blain Sepos, Executive Director, Parksville Qualicum Beach Tourism Association, re Municipal Regional District Tax Renewal 

5.

CORRESPONDENCE

6.

COMMITTEE MINUTES

• (All Directors - One Vote)

  That the following minutes be received for information:

6.1

Electoral Area Services Committee - October 2, 2018

6.2

Committee of the Whole - October 2, 2018

6.3

District 69 Community Justice Select Committee - October 1, 2018

6.4

Solid Waste Management Select Committee - October 4, 2018

6.5

Transit Select Committee - September 27, 2018

6.6

Community Grants Committee - September 28, 2018

7.

COMMITTEE RECOMMENDATIONS

7.1

Electoral Area Services Committee

7.1.1

Development Permit with Variance Application No. PL2018-123 - Imperial Drive and Lee Road, Electoral Area G

Delegations Wishing to Speak to Development Permit with Variance Application No. PL2018-123 - Imperial Drive and Lee Road, Electoral Area G

• (Electoral Area Directors, except EA 'B' - One Vote)

  1. That the Board approve Development Permit with Variance No. PL2018-123 to establish building envelopes, address previous land clearing, and permit the placement of fill in conjunction with a proposed nine lot subdivision subject to the terms and conditions outlined in Attachments 2 to 4.

• 2. That the Board direct staff to complete the required notification for Development Permit with Variance No. PL2018-123.

7.1.2

Development Variance Permit Application No. PL2018-078 - 1600 Brynmarl Road, Electoral Area E

Delegations Wishing to Speak to Development Variance Permit Application No. PL2018-078 - 1600 Brynmarl Road, Electoral Area E

• (Electoral Area Directors, except EA 'B' - One Vote)

  1. That the Board approve Development Variance Permit No. PL2018-078 to reduce the minimum parking requirements from one space per every two berths plus one per two employees, to one space per every three berths plus one per two employees subject to the terms and conditions outlined in Attachments 2 and 3.

• 2. That the Board direct staff to complete the required notification for Development Variance Permit No. PL2018-078.

7.1.3

Development Variance Permit Application No. PL2018-117 - 1035 Shayla Road, Electoral Area H

Delegations Wishing to Speak to Development Variance Permit Application No. PL2018-117 - 1035 Shayla Road, Electoral Area H

• (Electoral Area Directors, except EA 'B' - One Vote)

  1. That the Board approve Development Variance Permit No. PL2018-117 to increase the accessory building floor area to permit the construction of an additional accessory building subject to the terms and conditions outlined in Attachments 2 and 3.

• 2. That the Board direct staff to complete the required notification for Development Variance Permit No. PL2018-117.

7.1.4

Development Variance Permit Application No. PL2018-142 - 6425 Island Highway West, Electoral Area H

Delegations Wishing to Speak to Development Variance Permit Application No. PL2018-142 - 6425 Island Highway West, Electoral Area H

• (Electoral Area Directors, except EA 'B' - One Vote)

  1. That the Board approve Development Variance Permit No. PL2018-142 to increase the maximum floor area for accessory buildings and reduce the setback to the Other Lot Line for an accessory building addition subject to the terms and conditions outlined in Attachments 2 to 4.

• 2. That the Board direct staff to complete the required notification for Development Variance Permit No. PL2018-142.

7.2

Committee of the Whole

7.2.1

Accessible Fitness Centre in Oceanside

Please note: Committee recommendation has no accompanying staff report

• (Parksville, Qualicum Beach, Electoral Areas 'E', 'F', 'G', 'H' - Weighted Vote)

  That Regional District of Nananimo Recreation add a Universally Accessible Fitness and Wellness Facility to its list of Oceanside recreation facility needs as a high priority (in a 5 to 10 year timespan), collaborative community project.

7.2.2

Flag Policy

• (All Directors - One Vote)

  That the Board adopt the attached Flag Policy A1.34.

7.2.3

Proposed Amendments to the Floodplain Bylaw, Bylaw 500 and Board Policy B1.5 to Modernize Flood Mitigation Requirements

• (Electoral Area Directors, except EA 'B' - One Vote - Must be taken separately)

  1. That the Board introduce and give first and second reading to “Regional District of Nanaimo Floodplain Management Amendment Bylaw No. 1469.02, 2018”.

• 2. That the Board introduce and give first and second reading to “Regional District of Nanaimo Land Use and Subdivision Amendment Bylaw No. 500.417, 2018”.

• (All Directors - One Vote)

  3. That the Board approve revisions to “Regional District of Nanaimo Board Policy No. B1.5 Development Variance Permit, Development Permit with Variance & Floodplain Exemption Application Evaluation”.

• (Electoral Area Directors, except EA 'B' - One Vote)

  4. That the public hearing for “Regional District of Nanaimo Land Use and Subdivision Amendment Bylaw No. 500.417, 2018” be waived and notice of the Board’s intent to consider third reading be given in accordance with Section 467 of the Local Government Act.

• (All Directors - One Vote)

  5. That the District of Lantzville and Gabriola Island Local Trust Area be notified of “Regional District of Nanaimo Floodplain Management Amendment Bylaw No. 1469.02, 2018”.

7.2.4

2018 Operational Plan Update

• (All Directors - One Vote)

  That the Board endorse the Regional District of Nanaimo 2018 Operational Plan Update.

7.2.5

Filming Permits

Please note: Committee recommendation has no accompanying staff report

• (All Directors - One Vote)

  That staff be directed to report back to the Board on developing filming permits.

7.2.6

Protocol Meetings with Islands Trust

Please note: Committee recommendation has no accompanying staff report

• (All Directors - One Vote)

  That staff be directed to work with Islands Trust staff to set two dates per year for protocol meetings between the Islands Trust staff, Regional District of Nanaimo staff and elected officials.

7.3

District 69 Community Justice Select Committee

7.3.1

2019 D69 Community Justice Program

Please note: Attachments 2-4 of the report are not included with the Agenda.

• (Parksville, Qualicum Beach, Electoral Areas 'E', 'F', 'G', 'H' - Weighted Vote)

  1. That a grant in the amount of $2,000 for the Oceanside Community Safety Volunteers be approved.

• 2. That a grant in the amount of $2,000 for the Haven Society be approved.

• 3. That a grant in the amount of $800 for the Corcan-Meadowood Residents Association be approved.

7.3.2

District 69 Police to Population Ratio

• (Parksville, Qualicum Beach, Electoral Areas 'E', 'F', 'G', 'H' - Weighted Vote)

  That the Board endorse a media campaign to reduce rural crime within District 69.

7.4

Solid Waste Management Select Committee

7.4.1

Bylaw 1591 Solid Waste and Recycling Collection Service Rates and Regulations Amendment

• (All Directors, except Nanaimo - Weighted Vote)

  1. That “Regional District of Nanaimo Solid Waste and Recycling Collection Service Rates and Regulations Amendment Bylaw No. 1591.10”, be introduced and read three times.

• (All Directors, except Nanaimo - 2/3 Weighted Vote)

  2. That “Regional District of Nanaimo Solid Waste and Recycling Collection Service Rates and Regulations Amendment Bylaw No. 1591.10”, be adopted.

7.4.2

Curbside Collection Recommendation

• (All Directors, except Nanaimo - Weighted Vote)

  1. That staff issue a Request for Proposal to solicit proposals for the delivery of an automated garbage, recycling, organics collection service with yard waste and the option for variable garbage and organic cart sizes, for a ten year contract from April 2020 to April 2030.

• 2. That Staff report back to the Board on the results of the Request for Proposal.

7.4.3

Crawler Dozer Purchase

• (All Directors - Weighted Vote)

  That the Board approve the purchase of a 2018 Case 2050M Crawler Dozer with a Waste Handling Package from The Inland Group for $434,520 (exclusive of taxes).

7.5

Transit Select Committee

7.5.1

Feasibility of Transit in Electoral Area F

Please note: The original recommendation was varied by the Committee

• (All Directors, except Electoral Areas 'B' and 'F' - Weighted Vote)

  That staff be instructed to research and determine feasibility of transit options for Area F wherein local subsides do not exceed five times the farebox receipts; options may include one or more providers that may be non-profit and/or for-profit.

7.5.2

Launch of Vancouver Island University Economic Impact Report

Please note: Committee recommendation came from Business Arising from Delegations

• (All Directors, except Electoral Areas 'B' and 'F' - Weighted Vote)

  That staff report back to the Committee regarding system crowding on routes #91 Intercity and #15 VIU.

7.6

Community Grants Committee

7.6.1

Applications for Community Grants

• (All Directors - Weighted Vote)

  1. That the following Community Grants be included in the 2019 Budget:                     

  Fairwinds Community Association - $4,100                                    

  Gabriola Island Community Hall Association - $3,500

  Gabriola Seniors Citizens Association - $10,000                      

  Haven Society - $1,950                                                       

  Jonanco Hobby Workshop - $3,350                       

  Ladies Auxiliary Royal Canadian Legion Branch #211 - $2,600

  Mount Arrowsmith Pipe Band Association - $2,000              

  Mudge Island Citizens Society - $15,000                         

  Nanaimo Literacy Association - $3,000                                  

  Nanoose Bay Lions Club - $1,500                                                

  Oceanside Hospice Society - $1,350                                     

  Oceanside Stroke Recovery Society - $900                                     

  Parksville Seniors Activity and Drop-in Centre - $7,500

  The Royal Canadian Legion Branch #211 - $2,500                

  Total   $59,250                                                                      

• (All Directors - One Vote)

  2. That staff be directed to find out whether private schools are eligible to receive Community Grants money.

• 3. That the successful Community Grants applicants be notified that if they do not spend all the funds that are awarded to them that the funds be returned to the Regional District of Nanaimo.

• 4. That the Community Grants Policy be amended to include the following wording:

  That Community Grant Applicants be advised that if they do not spend the entirety of the grant money that has been allocated to them, that the funds are to be returned to the Regional District of Nanaimo.

8.

REPORTS

8.1

Zoning Amendment Application No. PL2015-172 and Development Permit Application No. PL2017-028 - 846 Island Highway West, Electoral Area G -Amendment Bylaw No. 500.404, 2017 – Adoption

• (Electoral Area Directors, except EA 'B' - One Vote - Must be taken separately)

  1. That the Board adopt “Regional District of Nanaimo Land Use and Subdivision Amendment Bylaw No. 500.404, 2017”.

• 2. That the Board approve Development Permit No. PL2017-028 to permit the construction of a 20 unit patio home development subject to the conditions outlined in Attachments 1 to 4.

8.2

Regional District of Nanaimo Development Application and Notification Procedures Bylaw No. 1776, 2018

• (All Directors - One Vote)

  That the Board adopt “Regional District of Nanaimo Development Application and Notification Procedures Bylaw No. 1776, 2018”.

8.3

Referral of Comox Valley Regional District Regional Growth Strategy Amendment – for Acceptance

• (All Directors - One Vote)

  That the Board respond to the Comox Valley Regional District to accept their proposed Bylaw No. 539 “Comox Valley Regional District Regional Growth Strategy Bylaw No. 120, Amendment No. 1”.

8.4

Request for Support from Parksville Qualicum Beach Tourism Association to Renew the Municipal Regional District Tax

• (All Directors - One Vote)

  1. That the Board support Parksville Qualicum Beach Tourism Association’s renewal of the 2% Municipal Regional District Tax in Electoral Areas E, F, G & H, City of Parksville, and Town of Qualicum Beach.

• 2. That the Board support Municipal Regional District Tax amounts collected by accommodation providers in Electoral Areas E, F, G & H (per Regional District of Nanaimo bylaws) to be provided directly to Parksville Qualicum Beach Tourism Association by the Province.

• 3. That the Board’s support of the Municipal Regional District Tax renewal be subject to the Parksville Qualicum Beach Tourism Association submitting by 2020 the provincially required One Year Tactical Plan that includes a provision to use Municipal Regional District Tax revenues from Online Accommodation Platforms for affordable housing.

• 4. That in 2019 the Regional District of Nanaimo, the City of Parksville and the Town of Qualicum Beach work with the Parksville Qualicum Beach Tourism Association and accommodation providers to develop an Affordable Housing Municipal Regional District Tax Plan starting in 2019.

• 5. Following submission of the next Municipal Regional District Tax Renewal in 2023, that the Province be requested to provide the Municipal Regional District Tax revenues from One Year Tactical Plans directly to the Regional District of Nanaimo for use on affordable housing.

8.5

Organic Matter Recycling Regulation Intentions Paper, September 2018

• (All Directors - One Vote)

  That the Board submit to the BC Ministry of Environment and Climate Change Strategy a response (Attachment 1) to the proposed regulatory changes to the Organic Matter Recycling Regulation (Attachment 2).

9.

BUSINESS ARISING FROM DELEGATIONS

10.

NEW BUSINESS

10.1

Letter of Support for Snuneymuxw First Nation

• Whereas the Snuneymuxw First Nation has requested the Regional District of Nanaimo’s support for their federal grant application to assist with the purchase of a semi-automated garbage truck to service their community;

  Therefore be it resolved that the Regional District of Nanaimo send a letter to the Snuneymuxw First Nation stating our support for their grant application.

10.2

Acknowledgement of Outgoing Board Members

11.

IN CAMERA

• (All Directors - One Vote)

   

  That pursuant to Section 90 (1) (k) of the Community Charter the Board proceed to an In Camera meeting for discussions related to the proposed provision of a service that are at their preliminary stages.

12.

ADJOURNMENT