REGIONAL DISTRICT OF NANAIMO
REGULAR BOARD MEETING
AGENDA
 

Tuesday, April 28, 2020

10:00 A.m. - 11:00 A.m.

Board Chambers

This meeting will be recorded

 

---

1.

CALL TO ORDER

2.

APPROVAL OF THE AGENDA

3.

ADOPTION OF MINUTES

• (All Directors - One Vote)

  That the following minutes be adopted:

3.1

Regular Board Meeting - February 25, 2020

3.2

Special Board Meeting - March 24, 2020

4.

DELEGATIONS - AGENDA ITEMS

5.

CORRESPONDENCE

• (All Directors - One Vote)

  That the following correspondence be received for information:

5.1

Guy Fletcher, BCLS, J. E. Anderson & Associates, re Building Bylaw Contravention - 4265 Park Ave (Agenda Item 9.1.1)

5.2

Derek Brindle, re Homeless Camping at 707 Community Park, Electoral Area B (Agenda Item 13.1)

5.3

Susan Yates, re Homeless Camping at 707 Community Park, Electoral Area B (Agenda Item 13.1)

5.4

Sandra Rudischer, Chairman, Gabriola Fire Protection District, re Homeless Camping at 707 Community Park, Electoral Area B (Agenda Item 13.1)

5.5

Val Sware, re Homeless Camping in 707 Community Park, Electoral Area B (Agenda Item 13.1)

5.6

Helen Shilladay, re Homeless Camping in 707 Community Park, Electoral Area B (Agenda Item 13.1)

5.7

Dale Martin, re Homeless Camping in 707 Community Park, Electoral Area B (Agenda Item 13.1)

5.8

Sarah Chiasson, re Homeless Camping in 707 Community Park, Electoral Area B (Agenda Item 13.1)

5.9

Miranda Barnes, re Homeless Camping in 707 Community Park, Electoral Area B (Agenda Item 13.1)

5.10

Gail Wilson, re Homeless Camping in 707 Community Park, Electoral Area B (Agenda Item 13.1)

5.11

Suzanne Walters, re Homeless Camping in 707 Community Park, Electoral Area B (Agenda Item 13.1)

6.

COMMITTEE MINUTES

• (All Directors - One Vote)

  That the following minutes be received for information:

6.1

Electoral Area Services Committee - April 14, 2020

6.2

Committee of the Whole - April 14, 2020

7.

CONSENT AGENDA

Note: Directors may adopt in one motion all recommendations appearing on the Consent Agenda or, prior to the vote, request an item be removed from the Consent Agenda for debate or discussion, voting in opposition to a recommendation, or declaring a conflict of interest with an item.

Committee recommendations on the Consent Agenda were Carried Unanimously at the Committee level.

(Voting rule varies as noted - Unanimous vote required)

That the following items on the Consent Agenda be adopted by consent:

7.1

ELECTORAL AREA SERVICES COMMITTEE RECOMMENDATIONS

7.1.1

Floodplain Bylaw Exemption Application No. PL2019-223 – 6099 Island Highway West, Electoral Area H

• (Electoral Area Directors, except EA B - One Vote)

  That the Board approve Floodplain Bylaw Exemption Application No. PL2019-223 to permit the siting of a manufactured home subject to the conditions outlined in Attachment 2.

7.1.2

Gabriola Island Historical and Museum Society Assistance Agreement with Renewal - 2020-2022

• (All Directors - Weighted Vote)

  That the Assistance Agreement (Attachment 1) with the Gabriola Island Historical and Museum Society be approved (2020-2022).

7.1.3

Gabriola Evacuation Route Plan Grant 2020

• (All Directors - One Vote)

  That the grant application by the Regional District of Nanaimo for $25,000 to the Union of British Columbia Municipalities Community Emergency Preparedness Fund for the completion of Evacuation Route Planning for Electoral Area B be endorsed.

7.1.4

Electoral Area F Parks and Open Space Advisory Committee Meetings

Please note: Committee recommendation has no accompanying staff report

• (All Directors - One Vote)

  That Electoral Area F Parks and Open Space Advisory Committee meetings be rescheduled or cancelled if either the Electoral Area Director or Alternate Director do not attend the meeting within 15 minutes of the scheduled start time, and that the Electoral Area F Parks and Open Space Advisory Committee Terms of Reference be amended accordingly.

7.1.5

Cottonwood Trees in Boultbee Community Park

Please note: Committee recommendation has no accompanying staff report

• (All Directors - One Vote)

  That the stand of five co-dominant Cottonwood trees growing in Boultbee Community Park in Electoral Area G in close proximity to 1295 Boultbee Drive be removed and replaced with five more suitable tree species.

7.1.6

Regional District of Nanaimo Tree Management Policy

Please note: Committee recommendation has no accompanying staff report

• (All Directors - One Vote)

  That staff develop a Regional District of Nanaimo Tree Management Policy that will include infrastructure damage and tree species suitability as criteria to authorize the removal of trees in Regional District of Nanaimo parks.

7.1.7

Fire Service Governance and Administration

Please note: Committee recommendation has no accompanying staff report

• (All Directors - One Vote)

  That a Special Electoral Area Services Committee meeting be scheduled to discuss the Fire Service Governance and Administration Review.

7.2

COMMITTEE OF THE WHOLE RECOMMENDATIONS

7.2.1

Mutual Aid Agreements during the COVID-19 State of Emergency

• (All Directors - Weighted Vote)

  That the Board enter into Mutual Aid Agreements with neighbouring regional districts and member municipalities to enable the continuity of wastewater and drinking water services according to the Provincial Order M084.

7.2.2

Association of Vancouver Island and Coastal Communities Convention - 2021

Please note: Committee recommendation has no accompanying staff report

• (All Directors - One Vote)

  That the Regional District of Nanaimo partner with the City of Nanaimo to host the Association of Vancouver Island and Coastal Communities Convention in 2021.

8.

ITEMS REMOVED FROM THE CONSENT AGENDA

9.

COMMITTEE RECOMMENDATIONS

9.1

Electoral Area Services Committee

9.1.1

Building Bylaw Contravention – 4265 Park Avenue

Property Owners Wishing to Speak to Building Bylaw Contravention - 4265 Park Avenue

• (All Directors - One Vote)

  That a Notice of Bylaw Contravention be registered on the title of Lot A, District Lot 36, Plan EPP64468, Newcastle District (4265 Park Avenue), pursuant to Section 57 of the Community Charter.

9.1.2

Electoral Area A and H Housekeeping OCP Amendments - Amendment Bylaws No. 1620.07 and 1335.08 – Introduction

• (Electoral Area Directors, except EA B - One Vote - Must be taken separately)

  1. That the Board approve the proposed Consultation Plan as outlined in Attachment 1.

• 2. That the Board introduce and give first reading to “Regional District of Nanaimo Electoral Area A Official Community Plan Amendment Bylaw No. 1620.07, 2020”.

• 3. That the Board give second reading to “Regional District of Nanaimo Electoral Area A Official Community Plan Amendment Bylaw No. 1620.07, 2020”, having considered the impact on the current Financial Plan and Solid Waste Management Plan.

• 4. That the Board introduce and give first reading to “Regional District of Nanaimo Electoral Area H Official Community Plan Amendment Bylaw No. 1335.08, 2020”.

• 5. That the Board give second reading to “Regional District of Nanaimo Electoral Area H Official Community Plan Amendment Bylaw No. 1335.08, 2020”, having considered the impact on the current Financial Plan and Solid Waste Management Plan.

• 6. That the Board direct the public hearing on “Regional District of Nanaimo Electoral Area A Official Community Plan Amendment Bylaw No. 1620.07, 2020" and “Regional District of Nanaimo Electoral Area H Official Community Plan Amendment Bylaw No. 1335.08, 2020”, be delegated to Director Wilson.

9.1.3

OCP and Zoning Amendments for Nanaimo Airport - 3350 Spitfire Way, Electoral Area A - Amendment Bylaws No. 1620.06, 2020 and No. 500.429, 2020 – Introduction

• (Electoral Area Directors, except EA B - One Vote - Must be taken separately)

  1. That the Board introduce and give first reading to “Regional District of Nanaimo Electoral Area A Official Community Plan Amendment Bylaw No. 1620.06, 2020”.

• 2. That the Board give second reading to “Regional District of Nanaimo Electoral Area A Official Community Plan Amendment Bylaw No. 1620.06, 2020”, having considered the impact on the current Financial Plan and Solid Waste Management Plan.

• 3. That the Board introduce and give two readings to “Regional District of Nanaimo Land Use and Subdivision Amendment Bylaw No. 500.429, 2020”.

• 4. That the Board initiate an amendment to the Regional Growth Strategy Bylaw No. 1615, 2011 to include part of the Nanaimo Airport lands adjacent to the Trans-Canada Highway within the Growth Containment Boundary.

10.

REPORTS

10.1

Zoning Amendment Application No. PL2019-037 – 700, 760, 772 and 780 Horne Lake Road, Electoral Area H – Amendment Bylaw No. 500.427, 2019

• (Electoral Area Directors, except EA B - One Vote)

  That the Board adopt “Regional District of Nanaimo Land Use and Subdivision Amendment Bylaw No. 500.427, 2019”.

10.2

User Rate Billing Payment Due Date Extension

• (All Directors - One Vote)

  That the Board extend the payment due date to 90 days on all spring 2020 user fee billings.

10.3

Virtual Public Engagement

• (All Directors - One Vote)

  That the Board approve virtual public engagement for collecting input for projects and initiatives during the COVID-19 Public Health Emergency.

11.

BYLAWS - WITH NO ACCOMPANYING REPORT

11.1

Regional District of Nanaimo Board Procedure Amendment Bylaw No. 1754.05, 2020

• (All Directors - One Vote - must be taken separately)

  1. That "Regional District of Nanaimo Board Procedure Amendment Bylaw No. 1754.05, 2020" be introduced and read three times.

• 2. That "Regional District of Nanaimo Board Procedure Amendment Bylaw No. 1754.05, 2020" be adopted.

12.

BUSINESS ARISING FROM DELEGATIONS

13.

MOTIONS FOR WHICH NOTICE HAS BEEN GIVEN

13.1

Homeless Camping in 707 Community Park, Electoral Area B

Director Craig provided the following Notice of Motion to the Corporate Officer:

• (All Directors - One Vote)

  That notwithstanding “Regional District of Nanaimo Park Use Regulations Bylaw No. 1801, 2019”, homeless camping in the 707 Community Park in Electoral Area B be immediately temporarily prohibited until park conditions and wildfire risk due to homeless camping is assessed, and a recommendation received as to whether or not, based on park conditions and wildfire risk, homeless camping should be prohibited in all or some areas of the park either permanently or seasonally, and a mitigation plan developed and implemented if appropriate.

13.2

Gabriola Emergency Management Recovery and Response Committee

Director Craig provided the following Notice of Motion at the April 14, 2020 Committee of the Whole meeting:

• (All Directors - One Vote)

  That Regional District of Nanaimo emergency staff participate in Gabriola Emergency Management Recovery and Response Committee meetings when available to answer questions and provide updates to the committee, as staff availability permits.

14.

NEW BUSINESS

15.

IN CAMERA

• (All Directors - One Vote)

  That pursuant to the following sections of the Community Charter the Board proceed to an In Camera meeting:

  • 90(1)(c) labour relations or other employee relations; and
  • 90(1)(m) a matter that, under another enactment, is such that the public may be excluded from the meeting.

16.

ADJOURNMENT