REGIONAL DISTRICT OF NANAIMO

COMMITTEE OF THE WHOLE

AGENDA

 

Meeting #:
Date:	Tuesday, September 04, 2018
Time:	Immediately following the Special Board Meeting
Location:	RDN Board Chambers

 This meeting will be recorded

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1.

CALL TO ORDER

2.

APPROVAL OF THE AGENDA

3.

ADOPTION OF MINUTES

3.1

Regular Committee of the Whole Meeting - July 10, 2018

• That the minutes of the Regular Committee of the Whole meeting held July 10, 2018, be adopted.

4.

INVITED PRESENTATIONS

4.1

Gloria Hatfield, President Gabriola Island Chamber of Commerce, re Update on the Gabriola Island Chamber of Commerce

5.

DELEGATIONS

5.1

Dean Gaudry and Paul Chapman, re Nanaimo & Area Land Trust - 2019 Funding Agreement

5.2

Lisa Marie Barron, Coordinator, and Sharon Welch, Chair, Oceanside Health and Wellness Network, re OHWN Update

5.3

Dr. Paul Hasselback, Medical Health Officer, and Blake, Project Manager; Food Security, Healthy Living and Community Health Networks, Island Health, re the Value of Community Health Networks

6.

CORRESPONDENCE

• That the following correspondence be received for information:

6.1

Leonard Krog, MLA, re Nanaimo Search and Rescue

7.

COMMITTEE MINUTES

• That the following minutes be received for information:

7.1

District 69 Recreation Commission - July 19, 2018

8.

COMMITTEE RECOMMENDATIONS

8.1

District 69 Recreation Commission

8.1.1

Rubberized Track

Please note: Committee recommendation has no accompanying staff report

• That staff move forward with discussions with School District 69 (Qualicum), City of Parksville and Town of Qualicum Beach for a rubberized track, up to 8 lanes, to bring back for further review and consideration by the District 69 Recreation Commission and RDN Board.

8.1.2

Pool Discussion

Please note: Committee recommendation has no accompanying staff report

• That staff proceed to prepare a concept plan to advance the addition of a second 25m tank and expanded change rooms at the Ravensong Aquatic Centre.

8.1.3

Confirmation of Multiplex Vision

Please note: Committee recommendation has no accompanying staff report

• That a centralized land purchase strategy be developed and implemented for a future indoor/outdoor sport recreation facility complex for the Oceanside area.

8.1.4

Formation of D69 Recreation Commission Infrastructure Planning Sub-Committee

Please note: Committee recommendation has no accompanying staff report

• That a District 69 Recreation Commission Infrastructure Planning Sub-Committee be formed after the 2018 election.

9.

CORPORATE SERVICES

9.1

2019 to 2023 Financial Plan Schedule

• ​That the preliminary 2019 budget information provided be received and that the proposed schedule of meetings to review and approve the 2019 to 2023 Financial Plan be approved as presented.

9.2

Approval of Signing Authorities for General Banking and Investments

• 1. That the signing authorities for general banking services and financial instruments reflect the following officer positions:

  Chair - William Veenhof

  Deputy Chair - Ian Thorpe

  Chief Administrative Officer - Phyllis Carlyle

  Director of Finance - Jeannie Beauchamp

  Manager, Accounting Services - Tiffany Moore

  Manager, Capital & Financial Reporting - Manvir Manhas

• 2. That the foregoing authorizations extend to accounts in the name of the Regional District of Nanaimo.

9.3

Quarterly Financial Report – Second Quarter – 2018

• That the Financial Report for the period January 1, 2018 to June 30, 2018 be received for information.

9.4

Bylaw 1775 – Alberni-Clayoquot Regional District – 2019 Permissive Tax Exemption

• 1. That “Property Tax Exemption (Alberni-Clayoquot Mt. Arrowsmith Regional Park) Bylaw No. 1775, 2018" be introduced and read three times.

• ​2. That “Property Tax Exemption (Alberni-Clayoquot Mt. Arrowsmith Regional Park) Bylaw No. 1775, 2018” be adopted.

9.5

Election Worker Liability Insurance Coverage

• ​That the Board authorize the Director of Finance and the Manager of Administrative Services to enter into Service Provider Agreements with individual election workers for the provision of liability insurance through the Regional District’s liability insurance held with the Municipal Insurance Association of British Columbia.

9.6

Communications for Election 2018

• ​That the Board receive the Communications for Election 2018 report for information.

9.7

Rogers Cell Tower Right of Way Agreement

• ​That the Board approve the offer from Rogers Communications Inc. of $13,860 per year for the 2018 – 2023 term (which includes a renewal option of five years from June 1, 2023 to May 31, 2028) and to allow two additional renewal options of five years, commencing June 1, 2028 – May 31, 2033 and June 1, 2033 – May 31, 2038.

10.

STRATEGIC AND COMMUNITY DEVELOPMENT

10.1

The National Housing Strategy and Opportunities in Regional Affordable Housing

• ​That the Board provide direction to advance a regional approach to affordable housing that considers partnership development and the creation of a regional affordable housing service and reserve fund.

10.2

OHWN Coordinator Funding – Contract Renewal Request from Island Health

• ​That the Regional District of Nanaimo enter into a three year contract with Island Health, from November 1, 2018 to October 31, 2021, to administer funds for subcontracting a Coordinator for the Oceanside Health and Wellness Network.

10.3

Overview of the Green Building Incentive Program

• That the Green Building Incentive Program be reviewed.

10.4

Regional Growth Strategy Amendment to Implement the Town of Qualicum Beach Official Community Plan

• 1. That the amendments required to “Regional District of Nanaimo Regional Growth Strategy Bylaw No. 1615, 2011” to implement the “Town of Qualicum Beach Official Community Plan Bylaw No. 800, 2018” proceed through the minor amendment process.

• 2. That the Regional Context Statement be accepted.

• 3. That the Consultation Plan for the “Regional Growth Strategy Amendment to Implement the Town of Qualicum Beach Official Community Plan” be endorsed.

11.

RECREATION AND PARKS

11.1

Bylaw No. 1777 - District 69 Recreation Commission

• 1. That the “District 69 Recreation Commission Bylaw No. 1777, 2018" be introduced and read three times.

• ​2. That the “District 69 Recreation Commission Bylaw No. 1777, 2018” be adopted.

12.

REGIONAL AND COMMUNITY UTILITIES

12.1

Bylaw No.1655.08 – Water Services Fees and Charges Amendments 2018

• ​1. That “Regional District of Nanaimo Water Services Fees & Charges Amendment Bylaw No. 1655.08, 2018” be introduced and read three times.

• 2. That “Regional District of Nanaimo Water Services Fees & Charges Amendment Bylaw No. 1655.08, 2018” be adopted.

12.2

Bylaw No. 1655.09 – Water User Rate Amendments 2019

• ​1. That “Regional District of Nanaimo Water Services Fees & Charges Amendment Bylaw No. 1655.09” be introduced and read three times.

• 2. That “Regional District of Nanaimo Water Services Fees & Charges Amendment Bylaw No. 1655.09” be adopted.

12.3

Overview of Water Stewardship Rebates

• That the Overview of Water Stewardship Rebates be received for information.

12.4

Project Update – 10 Year Action Plan Review for Drinking Water and Watershed Protection

• ​That the Board receive this report on the 10 Year Action Plan Review for the Drinking Water and Watershed Protection program for information.

12.5

Madrona Reservoir Statutory Right-of Way Renewal with Island Timberlands

• ​That the Board approve the renewal of the Statutory Right-of-Way and Road Use Agreement with Island Timberlands for the Madrona reservoir for five years.

13.

TRANSPORTATION AND EMERGENCY PLANNING SERVICES

13.1

D69 Family Resource Association Surplus Request

• That the Board extend the terms of the Family Resource agreement for two months, to end of May 31, 2020.

13.2

Bow Horn Fire Protection Service Amendment Bylaw No. 1385.09, 2018

• That the first three readings of "Bow Horn Fire Protection Service Amendment Bylaw No. 1385.09, 2018" be rescinded.

14.

BUSINESS ARISING FROM CORRESPONDENCE / DELEGATIONS

15.

NEW BUSINESS

15.1

Directors' Roundtable

16.

IN CAMERA

• That pursuant to Section(s) 90 (1) (e), (g), (i), (j), and (k) of the Community Charter the Committee proceed to an In Camera meeting for discussions related to the acquisition of land, litigation or potential litigation, solicitor-client privilege, third party business interests and the provision of a proposed service.

17.

ADJOURNMENT