REGIONAL DISTRICT OF NANAIMO

REGULAR BOARD MEETING

AGENDA

 

Meeting #:
Date:	Tuesday, June 25, 2019
Time:	7:00 P.m. - 8:00 P.m.
Location:	Board Chambers

This meeting will be recorded

 

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1.

CALL TO ORDER

2.

APPROVAL OF THE AGENDA

3.

ADOPTION OF MINUTES

3.1

Regular Board Meeting - May 28, 2019

• (All Directors - One Vote)

  That the minutes of the Regular Board meeting held May 28, 2019, be adopted.

4.

DELEGATIONS - AGENDA ITEMS

5.

CONSENT AGENDA

Note: Directors may adopt in one motion all recommendations appearing on the Consent Agenda or, prior to the vote, request an item be removed from the Consent Agenda for debate or discussion, voting in opposition to a recommendation, or declaring a conflict of interest with an item.

Committee recommendations on the Consent Agenda were Carried Unanimously at the Committee level.

• (Voting rule varies as noted - Unanimous vote required)

  That the following items in the Consent Agenda be adopted by consent:

5.1

CORRESPONDENCE

5.2

COMMITTEE MINUTES

• (All Directors - One Vote)

  That the following minutes be received for information:

5.2.1

Electoral Area Services Committee - June 11, 2019

5.2.2

Committee of the Whole - June 11, 2019

5.2.3

Solid Waste Management Select Committee - June 18, 2019

5.2.4

Transit Select Committee - May 23, 2019

5.3

ELECTORAL AREA SERVICES COMMITTEE RECOMMENDATIONS

5.3.1

5-year Project Plan – Electoral Area F

• (All Directors - One Vote)

  That the 5-year Project Plan: 2020-2024 for Community Parks in Electoral Area F be approved.

5.3.2

5-year Project Plan – Electoral Area G

• (All Directors - One Vote)

  1. That the 5-year Project Plan: 2020-2024 for Community Parks in Electoral Area G be approved as presented.

• 2. That Electoral Area G Community Works Funds (CWF) be used for Maple Lane Park following community feedback at the June 17, 2019 Maple Lane Park Open House and staff providing costing on selected park design elements for the Board’s future consideration and approval of the CWF amount for the project.

5.3.3

Zoning Amendment Application No. PL2018-121 - Fowler Road, Electoral Area H - Amendment Bylaw 500.424, 2019 – Introduction

• (Electoral Area Directors, except EA B - One Vote)

  1. That the Board receive the Summary of the Public Information Meeting held on February 21, 2019.

• 2. That the conditions set out in Attachment 2 of the staff report be completed prior to Amendment Bylaw No. 500.424, 2019 being considered for adoption.

• 3. That “Regional District of Nanaimo Land Use and Subdivision Amendment Bylaw No. 500.424, 2019”, be introduced and read two times.

• 4. That the Public Hearing on “Regional District of Nanaimo Land Use and Subdivision Amendment Bylaw No. 500.424, 2019”, be delegated to Director McLean or his alternate.

5.3.4

Zoning Amendment Application No. PL2015-084 - Angel Road, Electoral Area F - Amendment Bylaw 1285.32, 2019 – Introduction

• (Electoral Area Directors, except EA B - One Vote)

  1. That the Board receive the Summary of the Public Information Meeting held on July 12, 2018.

• 2. That the conditions set out in Attachment 2 of the staff report be completed prior to Amendment Bylaw No. 1285.32, 2019 being considered for adoption.

• 3. That “Regional District of Nanaimo Electoral Area ‘F’ Zoning and Subdivision Amendment Bylaw No. 1285.32, 2019" be introduced and read two times.

• 4. That the Public Hearing on “Regional District of Nanaimo Electoral Area ‘F’ Zoning and Subdivision Amendment Bylaw No. 1285.32, 2019”, be waived in accordance with Section 464(2) of the Local Government Act.

• 5. That staff be directed to proceed with notification in accordance with Section 467 of the Local Government Act of the Board’s intent to consider third reading of “Regional District of Nanaimo Electoral Area ‘F’ Zoning and Subdivision Amendment Bylaw No. 1285.32, 2019” at a regular Board meeting to be held on July 23, 2019.

• 6. That the Board direct staff to prepare a report on options to implement a consistent, coordinated, and equitable approach to respond to requests received from Fire Departments, in response to development referrals, for an applicant to install water storage tank(s) for firefighting purposes.

5.4

SOLID WASTE MANAGEMENT SELECT COMMITTEE RECOMMENDATIONS

5.4.1

Beverage Containers in British Columbia

• (All Directors - One Vote)

  1. That the Board send a letter to the Minister of Environment supporting the BC Product Stewardship Council’s recommendations to increase the beverage container recovery rate.

• 2. That staff provide an update to the Board on the details, as they become available, on the new federal government initiative to reduce plastic pollution.

5.5

COMMITTEE OF THE WHOLE RECOMMENDATIONS

5.5.1

2018 Annual Financial Report and Statement of Financial Information

• (All Directors - Weighted Vote)

  That the 2018 Annual Financial Report and the Statement of Financial Information be approved as presented.

5.5.2

Microsoft Enterprise Licence Agreement 2019 - 2022

• (All Directors - Weighted Vote)

  That the Board approve a three-year Enterprise Licence Agreement with Microsoft for 2019 to 2022 for the use of Microsoft software products by the Regional District of Nanaimo (RDN) for $146,375 per year at total cost of $439,125.

5.5.3

Non-Medical Cannabis Retail Store Licence Application No. PL2019-043 – 3125 Van Horne Road, Electoral Area F

• (All Directors - One Vote)

  1. That the Board receive the Summary of the Public Meeting held on April 16, 2019, Public Submissions and Comments and Petition of Support regarding Non-Medical Cannabis Retail Store Licence Application No. PL2019-043.

• 2. That the Board adopt the resolution supporting Non-Medical Cannabis Retail Store Licence Application No. PL2019-043 attached to this report as Attachment 2.

6.

ITEMS REMOVED FROM THE CONSENT AGENDA

7.

COMMITTEE RECOMMENDATIONS

7.1

Electoral Area Services Committee

7.1.1

Zoning Amendment Application No. PL2019-037 – 760, 770, 772 and 780 Horne Lake Road, Electoral Area H – Amendment Bylaw 500.427, 2019 – Introduction

• (Electoral Area Directors, except EA B - One Vote)

  1. That the Board receive the Summary of the Public Information Meeting held on April 30, 2019.

• 2. That the conditions set out in Attachment 2 of the staff report be completed prior to Amendment Bylaw No. 500.427 being considered for adoption.

• 3. That “Regional District of Nanaimo Land Use and Subdivision Amendment Bylaw No. 500.427, 2019”, be introduced and read two times.

• 4. That the Public Hearing on “Regional District of Nanaimo Land Use and Subdivision Amendment Bylaw No. 500.427, 2019”, be delegated to Director McLean.

7.2

Transit Select Committee

7.2.1

Statutory Transit Holiday Service

• (All Directors, except Electoral Areas B and F - Weighted Vote)

  That New Year’s Day, Good Friday and Christmas Day be included in the Transit Holiday Schedule at a Sunday level service effective in the 2020 transit expansion plan and that the budget be increased by $47,979.

7.2.2

BC Transit Revised Custom Transit Registration Process Update

• (All Directors, except Electoral Areas B and F - Weighted Vote)

  That the BC Transit Revised Custom Transit Registration process for the Regional District of Nanaimo Custom Transit System be approved for implementation in 2020.

7.3

Committee of the Whole

7.3.1

Parcel Tax for Regional Parks and Trails Capital Funds

Please note: Committee recommendation has no accompanying staff report

• (All Directors - One Vote)

  That the Board review the amount of parcel tax for Regional Parks and Trails capital funds effective for the 2020 budget.

7.3.2

Regulation of Cannabis Production

Please note: Committee recommendation has no accompanying staff report

• (All Directors - One Vote)

  1. That the Board refer the issue of regulation of cannabis production in the Regional District of Nanaimo to the Agricultural Advisory Committee for its deliberation, comment and recommendations on regulating cannabis in the Regional District of Nanaimo; and that staff provide a background report to the Agricultural Advisory Committee outlining the options and implications for the regulation of cannabis in the Agricultural Land Reserve.

• 2. That the Chair on behalf of the Board write a letter to Doug Donaldson, Minister of Forests, Lands, Natural Resource Operations & Rural Development, echoing the words of Union of BC Municipalities President, Arjun Singh, in his letter of May 22, 2019, and asking that the Minister consider a moratorium on all non-soil bound cannabis production until such time as local governments can create or amend local bylaws and regulations to deal with this issue.

8.

REPORTS

8.1

Proceed to Petition – San Pareil Water Service Area Expansion

• (All Directors - One Vote)

  That the San Pareil Water Service Area Expansion project proceed to a petition of the affected property owners.

8.2

Chase River Forcemain No.1 Replacement – Construction Contract Award

• (All Directors - Weighted Vote)

  1. That the Board award the contract for the Chase River Forcemain No. 1 Replacement and Haliburton Street Utility Upgrades to Milestone Contracting Inc. for a total contract value of $2,987,730 (excl. GST).

• 2. That the Board approve the Construction Management contract with Jacobs Engineering with a value of $245,000 for the Chase River Forcemain No.1 Replacement and Haliburton Street Utility Upgrades Project.

• 3. That the Board approve the addition of $1,285,257 to the Chase River Forcemain No. 1 Replacement and Haliburton Street Utility Upgrades Project budget which will be reimbursed by the City of Nanaimo through a cost-sharing agreement.

8.3

2019 Strategic Plan Alignment Review

• (All Directors - One Vote)

  That the Board approve the 2019 Strategic Plan Alignment.

8.4

Supply and Delivery of Computer Hardware

• (All Directors - Weighted Vote)

  That the Regional District of Nanaimo Board approve Microserve, Island Key Computer Ltd. and Think Communications to supply and deliver computer hardware and peripherals.

9.

BUSINESS ARISING FROM DELEGATIONS

10.

MOTIONS FOR WHICH NOTICE HAS BEEN GIVEN

10.1

Letter of Support for Vancouver Island University's Deep Bay Marine Field Station Development

Director McLean provided notice of the following motion at the June 11, 2019 Committee of the Whole meeting:

• (All Directors - One Vote)

  That the Regional District of Nanaimo Board of Directors write a letter to the Vancouver Island University's Deep Bay Marine Field Station indicating support for the development of a provincially funded business plan for the creation a seafood innovation centre at the field station.

10.2

Upgrades to Lighthouse Community Hall

Director McLean provided notice of the following motion at the June 11, 2019 Committee of the Whole meeting:

• (All Directors - One Vote)

  That pending project approval by the Union of BC Municipalities, up to $40,000 of unallocated 2019 Electoral Area H Community Works Funds be allocated to the Lighthouse Community Centre Society to upgrade the recreational and cultural infrastructure of the Lighthouse Community Hall.

11.

NEW BUSINESS

12.

IN CAMERA

• (All Directors - One Vote)

  That pursuant to Sections 90 (1) (a), (c) and (k) and Section 90 (2)(d) of the Community Charter the Board proceed to an In Camera meeting for discussions related to personal information about an identifiable individual who holds another position appointed by the municipality; other employee relations; negotiations and related discussions respecting the proposed provision of a municipal service that are at their preliminary stages; and a matter, that under another enactment, is such that the public must be excluded from the meeting.

13.

ADJOURNMENT