REGIONAL DISTRICT OF NANAIMO
REGULAR BOARD MEETING
AGENDA
 

Tuesday, September 15, 2020

1:00 P.m. - 2:00 P.m.

Board Chambers

This meeting will be recorded

 

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1.

CALL TO ORDER

2.

APPROVAL OF THE AGENDA

3.

PRESENTATIONS - AWARD RECOGNITION

3.1

Don Singbeil, RDN Transit Body Shop Technician, re BC Transit Rodi Award

3.2

Lorena Mueller, RDN Wastewater Program Coordinator, re 2020 Asset Management Professional Capstone Award

4.

DELEGATIONS - AGENDA ITEMS

5.

CORRESPONDENCE

6.

CONSENT AGENDA

Note: Directors may adopt in one motion all recommendations appearing on the Consent Agenda or, prior to the vote, request an item be removed from the Consent Agenda for debate or discussion, voting in opposition to a recommendation, or declaring a conflict of interest with an item.

Committee recommendations on the Consent Agenda were Carried Unanimously at the Committee level.

(Voting rule varies as noted - Unanimous vote required)

That the following items on the Consent Agenda be adopted by consent:

6.1

ELECTORAL AREA SERVICES COMMITTEE RECOMMENDATIONS

6.1.1

Request for Relaxation of the Minimum 10% Perimeter Frontage Requirement in relation to Subdivision Application No. PL2020-031 - 760, 770, 772, 780 Horne Lake Road, Electoral Area H

• (Electoral Area Directors, except EA B - One Vote)

  That the Board approve the request to relax the minimum 10% perimeter frontage requirements for proposed Lot 4 in relation to Subdivision Application No. PL2020-031.

6.1.2

2021 FireSmart Community Funding Grant

• (All Directors - One Vote)

  That the Board endorse the application to the Union of British Columbia Municipalities for Community Resiliency Investment funding to:

  1. Develop Community Wildfire Resiliency Plans for each Electoral Area
  2. Fuel Management Prescriptions for the 707 Community Park
  3. Fuel Management Prescriptions for the Regional District of Nanaimo Arboretum Property.

6.1.3

Dashwood Fire Hall Architectural Services

• (All Directors - Weighted Vote)

  That the Regional District of Nanaimo enter into a contract with Praxis Architecture Company in the amount of $273,503 excluding GST.

6.1.4

Errington Fire Department Budget Request

• (All Directors - Weighted Vote)

  That $20,000 of the $50,000 approved capital budget for 2020 be reallocated to complete upgrades to the training grounds at Errington Fire Hall Station # 2.

6.1.5

Nanoose Water Tank – Request for Budget Amendment

• (All Directors - Weighted Vote) 

  That the Regional District of Nanaimo Board approve the amendment of the 2020 to 2024 Financial Plan to reduce the transfer to reserves in 2020 from $244,997 to $184,997 and that $60,000 be allocated to the Nanoose water tank pullout expansion.

6.2

COMMITTEE OF THE WHOLE RECOMMENDATIONS

6.2.1

Award of Contract for Englishman River Flood Hazard Mapping

• (All Directors - Weighted Vote)

  That the Englishman River Flood Hazard Mapping contract be awarded to Kerr Wood Leidal for a value of $149,413.74.

6.2.2

Interim Report on Corporate Carbon Neutral 2032 Plan

• (All Directors - One Vote)

  1. That the interim report on the Corporate Carbon Neutral 2032 Plan be received.

• 2. That the Climate Action Technical Advisory Committee be referred the draft report for comment prior to the Board receiving the finalized report.

6.2.3

Benson Creek Falls Regional Park Access Improvements – Weigles Road Parking & Trailhead Tender Award

• (All Directors - Weighted Vote)

  That the construction contract for the installation of a gravel parking lot and trailhead on Weigles Rd, including a connecting trail to Benson Creek Falls Regional Park, be awarded to Windley Contracting Ltd. for a value of $156,561.79 (excluding GST).

6.2.4

Park Amenity Donation Program

• (All Directors - One Vote)

  1. That the proposed Regional District of Nanaimo Park Amenity Donation Program Policy be approved.

• (All Directors - Weighted Vote)

  2. That the 2021-2025 Financial Plan include $12,000 annually to administer the program.

6.2.5

The Great Trail and Arrowsmith CPR Regional Trail – Licence Renewal

• (All Directors - Weighted Vote)

  That the Regional District of Nanaimo enter into a licence agreement with Mosaic Forest Management Company for The Great Trail and the Arrowsmith CPR Regional Trail from August 1, 2020 to December 31, 2025.

6.2.6

French Creek Pollution Control Centre Expansion and Odour Control Upgrade Project Update

• (All Directors - Weighted Vote)

  1. That the Board approve a $100,000 change order for AECOM to complete additional engineering services required to address the interface between the existing and new facilities for the French Creek Pollution Control Centre Expansion and Odour Control Upgrade Project (FCPCC Project).

• 2. That the Board approve a $150,000 change order for AECOM to include Greenhouse Gas Reduction engineering services in the FCPCC Project.

• (All Directors - One Vote)

  3. That the Board receive information on a preliminary budget update for the FCPCC Project.

• 4. That the Board endorse the FCPCC Project, currently estimated at $48.5 million, for future eligible grant programs.

• 5. That the Board receive information on the Contaminants of Emerging Concern Planning Study.

6.3

SOLID WASTE MANAGEMENT SELECT COMMITTEE RECOMMENDATIONS

6.3.1

Automated Curbside Collection Service Agreement with Snaw-Naw-As First Nation

• (All Directors - Weighted Vote)

  That the Board authorize execution of the Automated Curbside Collection Service Agreement with the Snaw-Naw-As First Nation.

6.3.2

Contract Award - Rebuild Landfill Compactor

• (All Directors - Weighted Vote)

  That the Board approve the awarding of a contract to Finning Canada for Option 1 to rebuild a heavy equipment compactor in the amount of $417,073 (excluding GST) with new engine if available, or $419,952 (excluding GST) with rebuilt engine.

6.3.3

Nanaimo Recycling Exchange Project Proposal - Waste Assessments

• (All Directors - Weighted Vote)

  That the Board authorize entering into a contract with the Nanaimo Recycling Exchange to carry out Industrial, Commercial, and Institutional waste assessments across the Regional District of Nanaimo for a maximum value of $24,750 from October to December 2020.

6.3.4

Recycle BC Automated Curbside Collection Change Order

• (All Directors - Weighted Vote)

  That the Board authorize execution of a change order to the Recycle BC Statement of Work for Curbside Collection Services Provided by Local Government to be effective October 1, 2020 to December 31, 2023 to reflect rates specified in the statement of work for automated curbside collection service.

6.3.5

Zero Waste Recycling Funding

• (All Directors - Weighted Vote)

  1. That the Board endorse expanded access to the Solid Waste Management Plan Zero Waste Recycling funding under the eligibility criteria set out in the Zero Waste Recycling Funding report.

• 2. That the Board direct issuance of a call for innovative zero waste proposals in October 2020, in order to allocate 2021 funds.

• 3. That subject to the Board’s endorsement of expanded access to Zero Waste Recycling funding, that the Board direct notification to the Ministry of Environment and Climate Change Strategy of this change to the Solid Waste Management Plan.

7.

ITEMS REMOVED FROM THE CONSENT AGENDA

8.

COMMITTEE RECOMMENDATIONS

8.1

Electoral Area Services Committee

8.1.1

Bylaw 1655.11 – Water User Rates Amendment 2020

• (Electoral Areas A, E, F, G - Weighted Vote) 

  1. That "Regional District of Nanaimo Water Services Fees & Charges Amendment Bylaw No. 1655.11, 2020" be introduced and read three times.

• (Electoral Areas A, E, F, G - 2/3 Weighted Vote)

  2. That "Regional District of Nanaimo Water Services Fees & Charges Amendment Bylaw No. 1655.11, 2020" be adopted.

8.1.2

Development Variance Permit Application No. PL2020-078 - 650 Martindale Road, Electoral Area G

Delegations Wishing to Speak to Development Variance Permit Application No. PL2020-078 - 650 Martindale Road, Electoral Area G

• (Electoral Area Directors, except EA B - One Vote)

  That the Board approve Development Variance Permit No. PL2020-078 to reduce the lot line setback from 8.0 metres to 2.0 metres for an unenclosed storage shed subject to the terms and conditions outlined in Schedules 1 to 3 of Attachment 2.

8.1.3

Official Community Plan and Zoning Amendments for Nanaimo Airport - 3350 Spitfire Road, Electoral Area A - Amendment Bylaws No. 1620.06, 2020 and No. 500.429, 2020 – Referral Responses

Please note: The original recommendation was varied by the Committee

• (Electoral Area Directors, except EA B - One Vote - Must be taken separately)

  1. That the Board rescind first and second reading of "Regional District of Nanaimo Land Use and Subdivision Amendment Bylaw No. 500.429, 2020".

• 2. That the Board rescind first and second reading of "Regional District of Nanaimo Electoral Area A Official Community Plan Amendment Bylaw No. 1620.06, 2020".

• 3. That the Board introduce and give first reading to revised "Regional District of Nanaimo Electoral Area ‘A’ Official Community Plan Amendment Bylaw No. 1620.06, 2020", as amended, with revised wording for the third paragraph under Section 8.8 Nanaimo Airport, as follows: The airport lands are located above the Cassidy Aquifer, which is highly vulnerable to surface contamination. Aquifer protection is of utmost importance. Other important ecological features of the area include Haslam Creek, which provides significant ecological benefits to the area, and an area of Critical Habitat identified to protect the only known breeding area of an Endangered subspecies, the Coastal Vesper Sparrow in Canada.

• 4. That the Board give second reading to "Regional District of Nanaimo Electoral Area ‘A’ Official Community Plan Amendment Bylaw No. 1620.06, 2020", having considered the impact on the current Financial Plan and Solid Waste Management Plan.

• 5. That the Board introduce and give two readings to revised "Regional District of Nanaimo Land Use and Subdivision Amendment Bylaw No. 500.429, 2020".

• 6. That the Chair of the public hearing on "Regional District of Nanaimo Electoral Area ‘A’ Official Community Plan Amendment Bylaw No. 1620.06, 2020" and "Regional District of Nanaimo Land Use and Subdivision Amendment Bylaw No. 500.429, 2020" be delegated to Director Craig.

8.2

Committee of the Whole

8.2.1

Bylaw No. 1814 – Alberni-Clayoquot Regional District 2021 Permissive Tax Exemption

• (All Directors - One Vote - 2/3 - Must be taken separately)

  1. That "Property Tax Exemption (Alberni-Clayoquot Mt. Arrowsmith Regional Park) Bylaw No.1814, 2020" be introduced and read three times.

• 2. That "Property Tax Exemption (Alberni-Clayoquot Mt. Arrowsmith Regional Park) Bylaw No. 1814, 2020" be adopted.

9.

REPORTS

9.1

Electoral Area A and H Housekeeping Official Community Plan Amendment Bylaws No. 1620.07 and 1335.08 – Third Reading and Adoption

• (Electoral Area Directors, except EA B - One Vote - Must be take separately)

  1. That the Board receive the report for the public hearing held on July 23, 2020 for "Regional District of Nanaimo Electoral Area A Official Community Plan Amendment Bylaw No. 1620.07, 2020 and "Regional District of Nanaimo Electoral Area H Official Community Plan Amendment Bylaw No. 1335.08, 2020".

• 2. That the Board give third reading to "Regional District of Nanaimo Electoral Area A Official Community Plan Amendment Bylaw No. 1620.07, 2020".

• 3. That the Board adopt "Regional District of Nanaimo Electoral Area A Official Community Plan Amendment Bylaw No. 1620.07, 2020".

• 4. That the Board give third reading to "Regional District of Nanaimo Electoral Area H Official Community Plan Amendment Bylaw No. 1335.08, 2020".

• 5. That the Board adopt "Regional District of Nanaimo Electoral Area H Official Community Plan Amendment Bylaw No. 1335.08, 2020".

10.

BYLAWS - WITH NO ACCOMPANYING REPORT

10.1

Regional District of Nanaimo Board Procedure Amendment Bylaw No. 1754.06, 2020

Please note: At the July 28, 2020 Board meeting, the Board adopted a resolution to amend the Board Procedure Bylaw Notice of Motion requirements to be six (6) working days instead of seven (7) working days to provide the Corporate Officer with a written notice of motion prior to the scheduled meeting.

• (All Directors - One Vote)

  1. That "Regional District of Nanaimo Board Procedure Amendment Bylaw No. 1754.06, 2020", be introduced and read three times. 

• (All Directors - One Vote - 2/3)

  2. That "Regional District of Nanaimo Board Procedure Amendment Bylaw No. 1754.06, 2020", be adopted.

11.

DELEGATIONS - ITEMS NOT ON THE AGENDA

11.1

Pamela Walker, re Proposed Active Transportation Path in Cedar/Yellow Point Area

12.

BUSINESS ARISING FROM DELEGATIONS

13.

MOTIONS FOR WHICH NOTICE HAS BEEN GIVEN

13.1

Coastal Community Social Procurement Initiative

Director Geselbracht provided notice of the following motion at the July 28, 2020 Board meeting:

• (All Directors - One Vote)

  That staff prepare a progress report on Regional District of Nanaimo participation with the Coastal Community Social Procurement Initiative.

14.

NEW BUSINESS

15.

IN CAMERA

• (All Directors - One Vote)

  That pursuant to the following sections of the Community Charter the Board proceed to an In Camera meeting:

  • 90(1)(e) the acquisition, disposition or expropriation of land or improvements, if the council considers that disclosure could reasonably be expected to harm the interests of the municipality;
  • 90(1)(g) litigation or potential litigation affecting the municipality;
  • 90(1)(j) information that is prohibited, or information that if it were presented in a document would be prohibited, from disclosure under section 21 of the Freedom of Information and Protection of Privacy Act;
  • 90(1)(k) negotiations and related discussions respecting the proposed provision of a municipal service that are at their preliminary stages and that, in the view of the council, could reasonably be expected to harm the interests of the municipality if they were held in public; and
  • 90(1)(m) a matter that, under another enactment, is such that the public may be excluded from the meeting.

16.

ADJOURNMENT