REGIONAL DISTRICT OF NANAIMO
REGULAR BOARD MEETING
REVISED AGENDA
 

-
Board Chambers (Webstreamed)

This meeting will be recorded

 

1.
CALL TO ORDER

 

The Chair will call the meeting to order and respectfully acknowledge the Coast Salish Nations on whose traditional territory this meeting takes place.

2.
APPROVAL OF THE AGENDA

 

3.
ADOPTION OF MINUTES

 

  • (All Directors - One Vote)

    That the following minutes be adopted:

4.
CORRESPONDENCE

 

5.
COMMITTEE MINUTES

 

  • (All Directors - One Vote)

    That the following minutes be received for information:

6.
CONSENT AGENDA

 

Note: Directors may adopt in one motion all recommendations appearing on the Consent Agenda or, prior to the vote, request an item be removed from the Consent Agenda for debate or discussion, voting in opposition to a recommendation, or declaring a conflict of interest with an item.


Committee recommendations on the Consent Agenda were Carried Unanimously at the Committee level.


(Voting rule varies as noted - Unanimous vote required)


That the following items on the Consent Agenda be adopted by consent:

6.1
OCEANSIDE SERVICES COMMITTEE RECOMMENDATIONS

 

6.1.1
Ravensong Aquatic Centre Expansion and Regional Aquatics for Oceanside Communities 2022 - 2024 Plan

This item has attachments. 
1.Ravensong Aquatic Centre Expansion and Regional Aquatics for Oceanside Communities 2022 - 2024 PLAN .pdf
2.Attachment 1 - Ravensong Aquatic Centre Design and Phasing Options Summary.pdf
3.Attachment 2 - Class C Cost Estimates Ravensong Aquatic Centre Original Option (OO).pdf
4.Attachment 3 - Tax Requisition Per Funding Member – EA E Included at Usage, Assessment and 13.pdf

  • (Parksville, Qualicum Beach, Electoral Areas F, G, H - Weighted Vote)

    That should funds be awarded to the Ravensong Aquatic Centre Expansion Project from the Canada Community Building Fund Strategic Priorities Fund program stream, the timelines, including phasing options for the project, be re-evaluated, and revised to capitalize on awarded funds.

6.1.2
Secure Bicycle Storage at Oceanside Place and Ravensong Aquatic Centre

 


Please note: This item has no accompanying staff report

  • (Parksville, Qualicum Beach, Electoral Areas E, F, G, H - Weighted Vote)

    That a report be provided to the Oceanside Services Committee with a variety of secure bicycle storage options with related costing for potential installation at Oceanside Place and the Ravensong Aquatic Centre.

7.
ITEMS REMOVED FROM THE CONSENT AGENDA

 

8.
COMMITTEE RECOMMENDATIONS

 

8.1
OCEANSIDE SERVICES COMMITTEE

 

8.1.1
Ravensong Aquatic Centre Expansion and Regional Aquatics for Oceanside Communities 2022 - 2024 Plan

 


Please note: The accompanying staff report is attached to item 6.1.1 in the consent agenda

Please note: The original recommendation was varied by the Committee

  • (Parksville, Qualicum Beach, Electoral Areas F, G, H - Weighted Vote)

    1. That the Regional District of Nanaimo proceed with option 1B as noted on page 4 of the Ravensong Aquatic Centre Expansion and Regional Aquatics for Oceanside Communities 2022-2024 Plan staff report; and

  • (All Directors - One Vote)

    2. That a referendum occur concurrently with the referendum for the amendment to Bylaw 899.

9.
REPORTS

 

9.1
Dashwood Fire Hall Alternative Approval Process 2022 Results

This item has attachments. 
1.Dashwood Fire Hall Alternative Approval Process 2022 Results .pdf
2.1785.01.pdf
3.1789.01.pdf
4.Corporate Officer's Certification - Updated.pdf

  • (All Directors - One Vote)

    1. That “Dashwood Fire Hall Service Amendment Bylaw No. 1785.01, 2022” be adopted.

  • (All Directors - Weighed Vote)

    2. That “Dashwood Fire Hall Loan Authorization Amendment Bylaw No. 1789.01 2022” be adopted.

9.2
Assigning House Numbers to Properties in the Regional District of Nanaimo

This item has attachments. 
1.Assigning House Numbers to Properties in the Regional District of Nanaimo.pdf
2.Provincial Regional Districts Addressing - Website Information.pdf
3.RDN Website Information - Addressing.pdf

  • (Lantzville, Electoral Areas A, B, C, E, F, G, H - Weighted Vote)

    That the Board retain the current process of civic address assignment and direct staff to update the website to emphasize that property owners can request addresses for vacant properties.

9.3
Regional Growth Strategy and Official Community Plan Application No. PL2021-005 2935 Trans Canada Highway – Amendment Bylaw No. 1615.05, 2021 and 1620.08, 2021– Electoral Area A – Third Reading and Adoption

This item has attachments. 
1.Proposed Amendment to the Regional Growth Strategy and Area A Official Community Plan - Application No. PL2021-005 .pdf
2.Attachment 1 - Summary of the Public Hearing.pdf
3.Attachment 2 - What We Heard Engagement Summary.pdf
4.Attachment 3 - Summary and Compilation of Referral Responses.pdf
5.Attachment 4 - Get Involved Summary Report.pdf
6.Attachment 5 - RGS Amendment Bylaw 1615.05, 2021.pdf
7.Attachment 6 - OCP Amendment Bylaw 1620.08, 2021.pdf

  • (All Directors, except EA B - One Vote - Must be taken separately)

    1. That the Board receive the report of the Public Hearing held on December 7, 2021 for “Regional District of Nanaimo Regional Growth Strategy Amendment Bylaw No. 1615.05, 2021” and “Regional District of Nanaimo Electoral Area ‘A’ Official Community Plan Amendment Bylaw No. 1620.08, 2021”.

  • 2. That the Board give third reading to “Regional District of Nanaimo Regional Growth Strategy Amendment Bylaw No. 1615.05, 2021”.

  • (All Directors, except EA B - One Vote / 2/3)

    3. That the Board adopt “Regional District of Nanaimo Regional Growth Strategy Amendment Bylaw No. 1615.05, 2021”.

  • (Electoral Area Directors, except EA B - One Vote)

    4. That the Board give third reading to “Regional District of Nanaimo Electoral Area ‘A’ Official Community Plan Amendment Bylaw No. 1620.08, 2021”.

  • (Electoral Area Directors, except EA B - One Vote / 2/3)

    5. That the Board adopt “Regional District of Nanaimo Electoral Area ‘A’ Official Community Plan Amendment Bylaw No. 1620.08, 2021”.

9.4
Zoning Amendment Application No. PL2018-213 3452 Jingle Pot Road, Request to Amend Covenant - Electoral Area C

This item has attachments. 
1.PL2018-213 - Covenant Amendment Request for 3452 Jingle Pot Road.pdf
2.Attachment 1 - Subject Property Map.pdf
3.Attachment 2 - Convenant No. CA9920305 - reduced.pdf
4.Attachment 3 - Applicant's Submission.pdf

  • (Electoral Area Directors, except EA B - One Vote)

    That the request to amend Section 219 Covenant No. CA9920305 registered on title as a condition of Zoning Amendment Application PL2018-213 and the adoption of Amendment Bylaw No. 500.432, 2021 to require a water licence to be obtained prior to final inspection of the proposed school, rather than prior to building permit issuance, be denied.

9.5
Church Road Transfer Station Hauling Contract Extension 2022-2023

This item has attachments. 
1.Church Road Transfer Station Hauling Contract Extension 2022-2023.pdf

  • (All Directors - Weighted Vote)

    That the Board extend the current contract with Magnum Disposal Services Ltd. for one (1) year from July 1, 2022, to June 30, 2023, at an estimated value of $393,000 plus GST.

9.6
District of Lantzville Service Agreements 2022 to 2026

This item has attachments. 
1.District of Lantzville Service Agreements 2022 to 2026.pdf
2.RDN (22 Apr 2022) Service Agreements Renewal Request.pdf
3.Service Agreement for GIS and Mapping.pdf
4.Emergency Planning Services Agreement.pdf

  • (All Directors - Weighted Vote)

    1. That the Service Agreement between the Regional District of Nanaimo and the District of Lantzville for GIS and Mapping Services continuing effective January 1, 2022 and ending December 31, 2026, be approved.

  • 2. That the Service Agreement between the Regional District of Nanaimo and the District of Lantzville for Emergency Planning continuing effective January 1, 2022 and ending December 31, 2026, be approved.

9.7
Nanaimo Chamber of Commerce Special Events Shuttle for Thursday Night Market 2022

This item has attachments. 
1.Nanaimo Chamber of Commerce Special Events Shuttle for Thursday Night Market 2022.pdf
2.Chamber of Commerce Public Transit Request Summer 2022.pdf
3.Policy C3-01 Use of Buses for Special Events (June 2017).pdf

  • (All Directors, except Electoral Areas B and F - Weighted Vote)

    That the Nanaimo Chamber of Commerce request for Transit for Special Events be approved to provide transit shuttle service for the summer Thursday Night market, ending September 1, 2022.

10.
BUSINESS ARISING FROM DELEGATIONS

 

11.
MOTIONS FOR WHICH NOTICE HAS BEEN GIVEN

 

Director Salter provided notice of the following motion at the June 28, 2022, Regular Board meeting:

  • (All Directors - Weighted Vote)

    That, as part of the 2023-2027 financial plan process, the Board direct staff to establish a budget for Area F to provide branded items specific to the Area F communities of Errington, Coombs, Hilliers, Whiskey Creek and Meadowood to be made available and given to organizations for public events, such as tournaments, conferences or other such events to assist with improving awareness of the communities within Area F.

12.
NEW BUSINESS

 

13.
IN CAMERA

 

  • (All Directors - One Vote)

    That pursuant to the following section of the Community Charter the Board proceed to an In Camera meeting:

    • 90(1)(m) a matter that, under another enactment, is such that the public may be excluded from the meeting.

14.
ADJOURNMENT

 
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