REGIONAL DISTRICT OF NANAIMO
REGULAR BOARD MEETING
AGENDA

Tuesday, March 26, 2024

1:00 P.m. - 3:00 P.m.

Board Chambers (Webstreamed)

This meeting will be recorded

 

---

1.

CALL TO ORDER

2.

TERRITORIAL ACKNOWLEDGEMENT

The Chair will respectfully acknowledge the Coast Salish Nations on whose traditional territory this meeting takes place.

3.

APPROVAL OF THE AGENDA

• (All Directors - One Vote)
  
  That the agenda be approved as presented. 

4.

ADOPTION OF MINUTES

• (All Directors - One Vote)

  That the following minutes be adopted:

4.1

Regular Board Meeting - March 12, 2024

5.

CORRESPONDENCE

• (All Directors - One Vote)

  That the following correspondence be received for information:

5.1

David Quigg, Organizer, Sierra Club re Fund for Biodiversity: Model Recommendation and Report

6.

UNFINISHED BUSINESS

6.1

Amendment Bylaw 1802.03 - 2024 Curbside Utility Fees

Please note: This item was deferred from the March 12, 2024 Board meeting

• (All Directors, except Nanaimo - Weighted Vote)

  1. That the “Residential Curbside Collection of Garbage, Food Waste and Recyclables Regulation and Charges Amendment Bylaw No. 1802.03, 2024” be introduced and read three times.

• (All Directors, except Nanaimo - 2/3 Weighted Vote)

  2. That the “Residential Curbside Collection of Garbage, Food Waste and Recyclables Regulation and Charges Amendment Bylaw No. 1802.03, 2024” be adopted.

6.2

Official Community Plan and Zoning Amendment Application No. PL2023-045, 1236 Island Highway West & 957 Lee Road West, Electoral Area G Official Community Plan Amendment Bylaw 1540.05 - Third Read & Zoning Amendment Bylaw 500.441, 2023 - Third Read  

Please note: This item was deferred from the March 12, 2024 Board meeting

• (Electoral Area Directors, except EA B - One Vote - must be taken separately)

  1. That the Board receive the report of the Public Hearing held on February 15, 2024 for “Regional District of Nanaimo Electoral Area ‘G’ Official Community Plan Amendment Bylaw No. 1540.05, 2023” and “Regional District of Nanaimo Land Use and Subdivision Amendment Bylaw No. 500.441, 2023”.

• 2. That the Board read “Regional District of Nanaimo Electoral Area ‘G’ Official Community Plan Amendment Bylaw No. 1540.05, 2023” a third time.

• 3. That the Board read “Regional District of Nanaimo Land Use and Subdivision Amendment Bylaw No. 500.441, 2023” a third time.

7.

COMMITTEE MINUTES

• (All Directors - One Vote)

  That the following minutes be received for information:

7.1

Electoral Area Services Committee Meeting - March 7, 2024

7.2

District 69 Swimming Pool Service Select Committee - March 7, 2024

8.

CONSENT AGENDA

Note: Directors may adopt in one motion all recommendations appearing on the Consent Agenda or, prior to the vote, request an item be removed from the Consent Agenda for debate or discussion, voting in opposition to a recommendation, or declaring a conflict of interest with an item.

Committee recommendations on the Consent Agenda were Carried Unanimously at the Committee level.

(Voting rule varies as noted - Unanimous vote required)

That the following items on the Consent Agenda be adopted by consent:

8.1

ELECTORAL AREA SERVICES COMMITTEE RECOMMENDATIONS

8.1.1

Classification of Community Park Land

Please note: Committee recommendation has no accompanying staff report

• (All Directors - Weighted Vote)

  That the classification of community park land be considered during the parks and trails master planning process for Electoral Area G.

8.1.2

Request for Comment on Non-Farm Use in the Agricultural Land Reserve, Application No. PL2023-146 - 950 Clarke Road, Electoral Area F

Please note: Attachment 4 was added after the Agricultural Advisory Committee meeting prior to going to the Electoral Area Services Committee meeting on March 7, 2024

Please note: The original recommendation was varied by the Committee

• (All Directors - One Vote)

  That the Board recommend that the Agricultural Land Commission not approve Non-Farm Use Application No. PL2023-146 (ALC File No. 69818) to permit the mining of a quarry of sand and gravel, and the placement of topsoil fill for agricultural use.

8.1.3

2024 Agricultural Area Plan Implementation Project Terms of Reference

• (All Directors - One Vote)

  That the Board endorse the proposed 2024 Agricultural Area Plan Implementation Project Terms of Reference included as Attachment 1 and direct staff to proceed with the project.

8.1.4

Bills 44 and 46 Requirements and Implementation Status

• (Electoral Area Directors, except EA B - One Vote)

  That the Board receive the report on Bills 44 and 46 Requirements and Implementation Status for information.

8.1.5

River's Edge Water Quality Improvement Project - Seeking Board Direction for Type of Participating Area Approval

• (All Directors - One Vote)

  That the Board of the Regional District of Nanaimo endorse the use of a petition process to obtain participating area approval for the borrowing required for the River’s Edge Water Quality Improvement Project.

8.2

DISTRICT 69 SWIMMING POOL SERVICE SELECT COMMITTEE RECOMMENDATIONS

8.2.1

Expansion Options for Ravensong Aquatic Centre

Please note: The original recommendation was varied by the Committee

• (Parksville, Qualicum Beach, Electoral Areas E, F, G, H - Weighted Vote)

  That the Ravensong Aquatic Centre Expansion Project proceed with Class B costing for the Original Option (OO) ref # 21-628 for advancement to an Elector Approval process to secure the required funds for the project.

9.

ITEMS REMOVED FROM THE CONSENT AGENDA

10.

COMMITTEE RECOMMENDATIONS

10.1

ELECTORAL AREA SERVICES COMMITTEE RECOMMENDATIONS

10.1.1

Request for Comment on Non-Farm Use in the Agricultural Land Reserve, Application No. PL2024-006 - 2946 Palmer Road, Electoral Area F

Please note: Attachments 4 and 5 were added after the Agricultural Advisory Committee meeting prior to going to the Electoral Area Services Committee meeting on March 7, 2024

Please note: The original recommendation was varied by the Committee

• (All Directors - One Vote)

  That the Board support the Non-Farm Use Application No. PL2024-006 (ALC File No. 70240) to allow a dog training facility outdoors and within an existing building; and recommend that the Agricultural Land Commission consider the potential impact that the proposed non-farm use would have on existing and potential farm operations.

10.1.2

Development Variance Permit Application No. PL2023-114, 416 Grovehill Road, Electoral Area H

Chair to call for members of the public wishing to speak to Development Variance Permit Application No. PL2023-114, 416 Grovehill Road, Electoral Area H

• (Electoral Area Directors, except EA B - One Vote)

  That the Board approve Development Variance Permit No. PL2023-114 to increase the permitted parcel depth of Lot A in relation to subdivision application No. PL2022-102, and subject to the terms and conditions outlined in Attachment 2.

11.

REPORTS

11.1

French Creek Pollution Control Centre - Alternate Septage Receiving Options

• (Nanaimo, Lantzville, Parksville, Qualicum Beach, Electoral Areas E, G - Weighted Vote)

  That the Board endorse staff’s intention to provide septage haulers with a minimum of two months’ notice of septage receiving interruption, limit the complete shut down of the septage receiving service to a two-week period, and offer a discount of 10% on the septage disposal user-rate to discharge loads originating in the Northern Communities to the Chase River Pump Station septage receiving site during the shut down period required to support the French Creek Pollution Control Influent Pipe Repair Project.

11.2

2024 - 2028 Financial Plan Amendment Bylaw 1902.02

• (All Directors - Weighted Vote)

  1. That “Regional District of Nanaimo Financial Plan 2024 to 2028 Amendment Bylaw No. 1902.02, 2024” be introduced and read three times.

• (All Directors - 2/3 Weighted Vote)

  2. That “Regional District of Nanaimo Financial Plan 2024 to 2028 Amendment Bylaw No. 1902.02, 2024” be adopted.

11.3

Invitation to Host the 2025 AVICC AGM and Convention

• (All Directors - One Vote)

  That the Board provide direction on the Invitation to Co-Host the 2025 AVICC AGM and Convention.

12.

BUSINESS ARISING FROM DELEGATIONS AND CORRESPONDENCE

13.

MOTIONS FOR WHICH NOTICE HAS BEEN GIVEN

13.1

Request to the Federal and Provincial Governments re Harewood Plains

Director Manly provided notice of the following motions to the Corporate Officer:

• (All Directors - One Vote)

  1. That the Regional District of Nanaimo request that the Province of British Columbia work with the City of Nanaimo, the Regional District of Nanaimo, Snuneymuxw First Nation, Nanaimo and Area Land Trust and the Federal Government to protect the ecologically and culturally sensitive areas within the area known as the Harewood Plains including the protection of identified species at risk.

• 2. That the Regional District of Nanaimo request that the Federal Government work with the City of Nanaimo, the Regional District of Nanaimo, Snuneymuxw First Nation, Nanaimo and Area Land Trust and the Province of British Columbia to protect the ecologically and culturally sensitive areas within the area known as the Harewood Plains including the protection of identified species at risk.

14.

NEW BUSINESS

15.

IN CAMERA

• (All Directors - One Vote)

  That pursuant to the following sections of the Community Charter the Board proceed to an In Camera meeting:

  • 90(1)(a) personal information about an identifiable individual who holds or is being considered for a position as an officer, employee or agent of the municipality or another position appointed by the municipality;
  • 90(1)(c) labour relations or other employee relations;
  • 90(1)(e) the acquisition, disposition or expropriation of land or improvements, if the council considers that disclosure could reasonably be expected to harm the interests of the municipality;
  • 90(1)(g) litigation or potential litigation affecting the municipality;
  • 90(1)(i) the receipt of advice that is subject to solicitor-client privilege, including communications necessary for that purpose;
  • 90(1)(k) negotiations and related discussions respecting the proposed provision of a municipal service that are at their preliminary stages and that, in the view of the council, could reasonably be expected to harm the interests of the municipality if they were held in public;
  • 90(1)(m) a matter that, under another enactment, is such that the public may be excluded from the meeting; and
  • 90(2)(b) the consideration of information received and held in confidence relating to negotiations between the municipality and a provincial government or the federal government or both, or between a provincial government or the federal government or both and a third party.

16.

ADJOURNMENT

• (All Directors - One Vote)

  That the meeting be adjourned.