REGIONAL DISTRICT OF NANAIMO

REGULAR BOARD MEETING

AGENDA

 

Meeting #:
Date:	Tuesday, April 23, 2019
Time:	7:00 P.m. - 8:00 P.m.
Location:	Board Chambers

This meeting will be recorded

 

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1.

CALL TO ORDER

2.

APPROVAL OF THE AGENDA

3.

ADOPTION OF MINUTES

• (All Directors - One Vote)

  That the following minutes be adopted:

3.1

Regular Board Meeting - March 26, 2019

3.2

Special Board Meeting - April 9, 2019

4.

PRESENTATION

4.1

Canadian Award for Financial Reporting presented to the Finance Department of the Regional District of Nanaimo for the 2017 Annual Financial Report

5.

DELEGATIONS - AGENDA ITEMS

6.

CORRESPONDENCE

• (All Directors - One Vote)

  That the following correspondence be received for information:

6.1

Ed Mayne, Mayor, City of Parksville, re Request for Funding - Canada Goose Management Strategy

7.

COMMITTEE MINUTES

• (All Directors - One Vote)

  That the following minutes be received for information:

7.1

Electoral Area Services Committee - April 9, 2019

7.2

Committee of the Whole - April 9, 2019

7.3

Transit Select Committee - March 21, 2019

8.

COMMITTEE RECOMMENDATIONS

8.1

Electoral Area Services Committee

8.1.1

Development Permit with Variance Application No. PL2018-204 - 6588, 6590 and 6592 Island Highway West, Electoral Area H

Delegations Wishing to Speak to Development Permit with Variance Application No. PL2018-204 - 6588, 6590 and 6592 Island Highway West, Electoral Area H 

• (Electoral Area Directors, except EA B - One Vote)

  That the Board approve Development Permit with Variance No. PL2018-204 to relax the requirements for washroom facilities in a Campground subject to the terms and conditions outlined in Attachments 2 to 4.

8.1.2

Request for Relaxation of Perimeter Frontage Requirement and Acceptance of Cash-in-lieu of Parkland Dedication in relation to Subdivision Application No. PL2018-130 - Tralee Road and Chatsworth Road, Electoral Area F

• (Electoral Area Directors, except EA B - One Vote)

  1. That the Board approve the request to relax the minimum frontage requirements for proposed Lots 3, 4, and 5 in relation to Subdivision Application No. PL2018-130.

• 2. That the Board accept five percent (5%) cash-in-lieu of parkland dedication in conjunction with Subdivision Application No. PL2018-130.

8.1.3

Request for Relaxation of the Minimum 10% Perimeter Frontage Requirement in Relation to Subdivision Application No. PL2016-142 - 2120 Nanaimo River Road, Electoral Area C

• (Electoral Area Directors, except EA B - One Vote)

  That the Board approve the request to relax the minimum 10% perimeter frontage requirements for proposed Lot 2 in relation to Subdivision Application No. PL2016-142.

8.1.4

Community Work Funds Allocation for Final Village Way Path Design – Electoral Area B

• (All Directors - One Vote)

  That pending project approval by the Union of BC Municipalities, up to $20,000 of unallocated 2019 Electoral Area B Community Works Funds be allocated to the Village Way path project in order to conclude a Ministry of Transportation and Infrastructure approved final project design and operating plan.

8.1.5

Dashwood Fire Hall Replacement

• (All Directors - One Vote)

  1. That “Dashwood Fire Hall Service Area Establishment Bylaw No. 1785, 2019” be introduced, read three times, and forwarded to the Inspector of Municipalities for approval.

• (All Directors - Weighted Vote)

  2. That “Dashwood Fire Hall Loan Authorization Bylaw No. 1789, 2019” be introduced, read three times, and forwarded to the Inspector of Municipalities for approval.

• (All Directors - One Vote / 2/3)

  3. That the participating area approval is to be obtained for the entire proposed service area.

• (All Directors - One Vote)

  4. That the Board approve the Elector Response Form as provided in Attachment 3, establish 4:00 p.m. on Friday, July 26, 2019 as the deadline for receiving elector responses for the alternative approval process, and determine the total number of electors to which the approval process applies to be 1751.

8.2

Committee of the Whole

8.2.1

Continuing the Conversation: Best Practices for RDN Communications and Engagement

• (All Directors - One Vote)

  That the Board approve the communications and engagement tools.

8.2.2

Performance Monitoring of New Waste Technology – Sustane Chester

• (All Directors - Weighted Vote)

  That the Board partner with the Comox Valley Regional District and the Cowichan Valley Regional District for:

  1. participation in the performance monitoring program of new waste technology – Sustane Chester;
  2. contribution of $7,500 from the Regional District of Nanaimo in the cost sharing of the performance monitoring program; and
  3. preparation of a staff report to the Board at the conclusion of the performance monitoring program.

8.2.3

Liquid Waste Management Plan Monitoring Committee Terms of Reference

• (All Directors - One Vote)

  That the Board approve the Draft Liquid Waste Management Plan Monitoring Committee Terms of Reference.

8.3

Transit Select Committee

8.3.1

2018 - 2019 Conventional Transit Annual Operating Agreement Amendment No.1

• (All Directors - Weighted Vote)

  That the 2018 – 2019 Conventional Transit Annual Operating Agreement Amendment No. 1 be approved.

8.3.2

Custom Transit (handyDART) Cancellation Policy Implementation

• (All Directors, except Electoral Areas B and F - Weighted Vote)

  That the implementation of the handyDART Cancellation Policy be approved.

9.

REPORTS

9.1

Revisions to Policy B1.21 Groundwater Assessment Requirements for Rezoning Unserviced Lands and for Development Permits

• (All Directors - One Vote)

  That the Board endorse the revised Policy B1.21 to improve clarity and streamline requirements for groundwater assessments for rezoning un-serviced lands and for development permits.

9.2

Zoning Amendment Application No. PL2019-069 – Pitt Road – Electoral Area H – Amendment Bylaw 500.425, 2019 – Introduction

• (Electoral Area Directors, except EA B - One Vote - Must be taken separately)

  1. That the condition set out in Attachment 2 of the staff report be completed as a condition of Amendment Bylaw No. 500.425, 2019 being adopted.

• 2. That “Regional District of Nanaimo Land Use and Subdivision Amendment Bylaw No. 500.425, 2019”, be introduced and read two times.

• 3. That the Public Hearing on “Regional District of Nanaimo Land Use and Subdivision Amendment Bylaw No. 500.425, 2019”, be waived and notice of the Board’s intent to consider third reading and adoption be given in accordance with Section 467 of the Local Government Act.

9.3

Oceanside Services Committee

• (All Directors - One Vote)

  1. That the Terms of Reference for the new Oceanside Services Committee be approved.

• 2. That the

  1. District 69 Recreation Commission Bylaw No. 1777 be repealed.
  2. District 69 Community Justice Select Committee and the Northern Community Economic Development Select Committee be dissolved.
  3. Regional District of Nanaimo Board Procedure Bylaw No. 1754 be amended to update the Committees listed on Schedule A.
• 3. That the Parks and Open Space Advisory Committee (POSAC) Terms of Reference for Electoral Areas E, F, G and H add a Member at Large position to replace the Commission appointee.

10.

BYLAWS - WITH NO ACCOMPANYING REPORT

10.1

Southern Community Economic Development Service Amendment Bylaw No. 1648.02, 2019 – For Adoption

• (All Directors - One Vote)

  That "Southern Community Economic Development Service Amendment Bylaw No. 1648.02, 2019" be adopted.

11.

DELEGATIONS - ITEMS NOT ON THE AGENDA

11.1

Michael Banning, Station 27 Interagency Officer, Royal Canadian Marine Search and Rescue – Station 27 Nanaimo, re 2018 Annual Activities Report

11.2

Paul Liddy, Cedar Road Bioenergy Inc., re Update on Nanaimo Bioenergy Centre

12.

BUSINESS ARISING FROM DELEGATIONS

13.

NEW BUSINESS

14.

IN CAMERA

• (All Directors - One Vote)

  That pursuant to Sections 90 (1) (a) and (e) of the Community Charter the Board proceed to an In Camera meeting for discussions related to Board appointments and the acquisition of land.

15.

ADJOURNMENT