REGIONAL DISTRICT OF NANAIMO

REGULAR BOARD MEETING

AGENDA

 

Meeting #:
Date:	Tuesday, March 26, 2019
Time:	7:00 P.m. - 8:00 P.m.
Location:	Board Chambers

This meeting will be recorded

 

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1.

CALL TO ORDER

2.

APPROVAL OF THE AGENDA

3.

ADOPTION OF MINUTES

3.1

Regular Board Meeting - February 26, 2019

• (All Directors - One Vote)

  That the minutes of the Regular Board meeting held February 26, 2019, be adopted.

4.

INVITED PRESENTATIONS

4.1

Regional District of Nanaimo Draft Strategic Plan 2019 - 2022

Presentation of the Revised Draft Strategic Plan by Dan Huang, Urban Systems

• (All Directors - One Vote)

  That the Revised Draft Strategic Plan be received for information, and further, that public consultation on the Revised Draft Strategic Plan proceed with the results of such consultation reported to the Board at the May 28, 2019 Regular Board meeting.

5.

DELEGATIONS - AGENDA ITEMS

6.

CORRESPONDENCE

• (All Directors - One Vote)

  That the following correspondence be received for information:

6.1

Tali Campbell, Nanaimo Clippers Junior 'A' Hockey Club, re Request for funding for the RBC Cup

7.

COMMITTEE MINUTES

• (All Directors - One Vote)

  That the following minutes be received for information:

7.1

Electoral Area Services Committee - March 12, 2019

7.2

Committee of the Whole - March 12, 2019

7.3

Solid Waste Management Select Committee - March 5, 2019

7.4

Northern Community Economic Development Select Committee - February 21, 2019

8.

COMMITTEE RECOMMENDATIONS

8.1

Electoral Area Services Committee

8.1.1

Development Variance Permit Application No. PL2019-024 - 2254 Alberni Highway, Electoral Area F

Delegations Wishing to Speak to Development Variance Permit Application No. PL2019-024 - 2254 Alberni Highway, Electoral Area F 

• (Electoral Area Directors, except EA B - One Vote)

  That the Board approve Development Variance Permit No. PL2019-024 to reduce the minimum parking and other lot line setback requirements subject to the terms and conditions outlined in Attachments 2 and 3.

8.1.2

Development Variance Permit Application No. PL2018-215 - 2515 Island Highway East, Electoral Area E

Delegations Wishing to Speak to Development Variance Permit Application No. PL2018-215 - 2515 Island Highway East, Electoral Area E

• (Electoral Area Directors, except EA B - One Vote)

  That the Board approve Development Variance Permit No. PL2018-215 to reduce the interior lot line setback from 2.0 metres to 0.15 metres subject to the terms and conditions outlined in Attachments 2 and 3.

8.1.3

Development Variance Permit Application No. PL2018-169 - 1437 Madrona Drive, Electoral Area E

Delegations Wishing to Speak to Development Variance Permit Application No. PL2018-169 - 1437 Madrona Drive, Electoral Area E

• (Electoral Area Directors, except EA B - One Vote)

  That the Board approve Development Variance Permit No. PL2018-169 to reduce the setback from the top of slope of 30 percent or greater from 8.0 metres to 1.4 metres subject to the terms and conditions outlined in Attachments 2 to 4.

8.1.4

Revisions to Policy B1.21 Groundwater Assessment Requirements for Rezoning Un-serviced Lands and for Development Permits

• (All Directors - One Vote)

  That the Board endorse the revised Policy B1.21 to improve clarity and streamline requirements for groundwater assessments for rezoning un-serviced lands and for development permits.

8.1.5

Bylaw Enforcement Overview

• (All Directors - One Vote)

  That staff be directed to undertake a review of regulatory services and procedures, and report back to the Board with recommendations to address gaps that may exist in bylaw enforcement in the Electoral Areas as well as cost recovery mechanisms.

8.2

Committee of the Whole

8.2.1

District 69 Youth Recreation Grants

Please note: Committee recommendation has no accompanying staff report

• (Parksville, Qualicum Beach, Electoral Areas E, F, G, H - Weighted Vote)

  That the following District 69 Youth Recreation Grant applications be approved:

  • Bowser Elementary School - spring field trip - $2,500
  • Arrowsmith Community Recreation Association - Youth Week events - $461
  • Mid-Island Distance Youth Running Club - equipment purchase - $1,054
  • Errington War Memorial Hall Association - World Music Youth Camp - $1,000
  • Oceanside Community Arts Council - summer school creative art supplies - $1,000
  • Ravensong Aquatic Club - equipment - $1,275
  • Errington Elementary School - field coach equipment - $2,219

  Total - $9,509 

8.2.2

District 69 Community Recreation Grants

Please note: Committee recommendation has no accompanying staff report

• (Parksville, Qualicum Beach, Electoral Areas E, F, G, H - Weighted Vote)

  That the following District 69 Community Recreation Grant applications be approved:

  • Errington Elementary School - Grade 3 swim program - $1,675
  • Forward House Community Society - program costs - $2,215
  • Bow Horn Community Club - fall fair - $2,500
  • Qualicum Beach Weavers & Spinners Guild - materials, promotions, meeting space - $2,000
  • Parksville Golden Oldies Sports Association - meeting space - $800
  • Oceanside Building Learning Together Society - Dad’s night out - $650
  • Town of Qualicum Beach - Beach Day event - $1,000
  • Bowser Tennis Club - repair court surface, purchase ball machine - $2,253
  • Arrowsmith Community Recreation Association - Country Picnic event supplies - $1,250
  • Parksville Curling Club - LED lighting upgrade project - $2,000
  • Canadian Paraplegic Association (BC) - Spinal Cord Injury BC event equipment rental - $1,000

  Total - $17,343 

8.2.3

Ministry of Forests, Lands, Natural Resource Operations and Rural Development Wildfire Response Agreement 2019-2022

• (All Directors - Weighted Vote)

  That the 2019-2022 Wildfire Response Agreement with the Ministry of Forest, Lands, Natural Resource Operations and Rural Development be approved for execution.

8.2.4

French Creek Pollution Control Centre, Engineering Services

• (All Directors - Weighted Vote)

  That the Board approve an additional $222,172 (excluding GST) to AECOM Engineering Services contract for Thickener Facility Upgrade engineering and Landscape Architecture design.

8.2.5

Cedar Community Hall Association, re Requesting Community Works Funds for Accessibility Improvements

Please note: Committee recommendation has no accompanying staff report

• (All Directors - Weighted Vote)

  That pending project approval from Union of BC Municipalities, staff be directed to complete an agreement with the Cedar Community Hall Association for up to $5,520.56 from the Electoral Area A Community Works Fund allocation and that the 2019 to 2023 Financial Plan Bylaw be amended accordingly.

8.3

Solid Waste Management Select Committee

8.3.1

Regional District of Nanaimo Tipping Fee and Solid Waste Disposal Regulation Bylaw No. 1784

Please note: The original recommendation was varied by the Committee (Item 3 added)

• (All Directors - One Vote)

  1. That the “Regional District of Nanaimo Tipping Fee and Solid Waste Disposal Regulation Bylaw No. 1784, 2019” be introduced and read three times.

• (All Directors - One Vote / 2/3)

  2. That the “Regional District of Nanaimo Tipping Fee and Solid Waste Disposal Regulation Bylaw No. 1784, 2019” be adopted.

• (All Directors - One Vote)

  3. That when approval is received from the Ministry of Environment of the Solid Waste Management Plan, that staff prepare a financial plan to coincide with the Plan to reduce solid waste.

8.3.2

Out of Region Waste Disposal Request from qathet Regional District

• (All Directors - One Vote)

  That the Board approve the request from the qathet Regional District to accept municipal solid waste from residents of Lasqueti Island at Regional District of Nanaimo Solid Waste Management Facilities with the following conditions:

  1. municipal solid waste from Lasqueti Island will be charged the prevailing Regional District of Nanaimo municipal solid waste tipping fee rate plus a 20% premium;
  2. acceptance will be approved until March 1, 2026; and
  3. the Board direct staff to amend Regional District of Nanaimo Solid Waste Management Bylaw No. 1531, 2007, Schedule ‘D’ to include these conditions.

   

8.4

Transit Select Committee

8.4.1

Licence of Occupation and Use

• (All Directors - Weighted Vote)

  That the Regional District of Nanaimo enter into a licence of occupation and use with the City of Nanaimo and Seaspan Ferries Corporation for a portion of 1 Port Drive commencing April 7, 2019 and ending September 30, 2019.

9.

REPORTS

9.1

Oceanside Place Energy Upgrades and Chiller Replacement Tender Award

• (All Directors - Weighted Vote)

  That the Board award the contract for the Oceanside Place Energy Upgrades and Chiller Replacement Project to Fraser Valley Refrigeration Ltd. for $380,920 (excluding GST).

9.2

Ravensong Aquatic Centre Mechanical Equipment Replacement Tender Award

• (All Directors - Weighted Vote)

  That the Board award the contract for the Ravensong Aquatic Centre Mechanical Equipment Replacement Project to Archie Johnstone Plumbing and Heating Ltd. for $699,250 (excluding GST).

10.

BYLAWS - WITH NO ACCOMPANYING REPORT

10.1

Electoral Area ‘G’ Community Parks Service Amendment Bylaw No. 805.07, 2019 - Adoption

• (All Directors - One Vote)

  That “Electoral Area ‘G’ Community Parks Service Amendment Bylaw No. 805.07, 2019” be adopted.

10.2

French Creek Sewerage Facilities Local Service Boundary Amendment Bylaw No. 813.55, 2018 - Adoption

• (All Directors - One Vote)

  That “French Creek Sewerage Facilities Local Service Boundary Amendment Bylaw No. 813.55, 2018” be adopted.

10.3

Regional District of Nanaimo Northern Community Sewer Local Service Boundary Amendment Bylaw No. 889.73, 2018 - Adoption

• (All Directors - One Vote)

  That “Regional District of Nanaimo Northern Community Sewer Local Service Boundary Amendment Bylaw No. 889.73, 2018” be adopted.

10.4

Regional District of Nanaimo Regional Parks and Trails Service Amendment Bylaw No. 1231.06, 2019 - Adoption

• (All Directors - One Vote)

  That "Regional District of Nanaimo Regional Parks and Trails Service Amendment Bylaw No. 1231.06, 2019" be adopted.

11.

DELEGATIONS - ITEMS NOT ON THE AGENDA

12.

BUSINESS ARISING FROM DELEGATIONS

13.

MOTIONS FOR WHICH NOTICE HAS BEEN GIVEN

13.1

Northern Communities Select Committee

Director Rogers provided notice of the following motion at the March 12, 2019 Committee of the Whole meeting:

• (Parksville, Qualicum Beach, Electoral Areas E, F, G, H - Weighted Vote)

  That staff be directed to report on establishing a new Northern Communities Select Committee comprised of the Regional District of Nanaimo Directors for Parksville, Qualicum Beach and Electoral Areas E, F, G, and H to replace the roles and responsibilities of the District 69 Community Justice Select Committee, the Northern Community Economic Development Select Committee and the District 69 Recreation Commission.

13.1.1

Oceanside Recreation and Sport Infrastructure Sub-Committee Report

Please note: Oceanside Recreation and Sport Infrastructure Sub-Committee Report is provided for information

The following motion was deferred to the March 26, 2019 Regular Board meeting from the March 12, 2019 Committee of the Whole meeting, to be discussed in the event that Item 13.1 fails:

• (Parksville, Qualicum Beach, Electoral Areas E, F, G, H - Weighted Vote)

  That the Board proceed with the original recommendations of the Oceanside Recreation and Sport Infrastructure Sub-Committee Report without delay.

13.2

Webcasting of Regional District of Nanaimo Meetings

Director McLean provided notice of the following motion at the February 26, 2019 Regular Board meeting:

• (All Directors - One Vote)

  That staff be directed to prepare a report on the cost of implementing the webcasting of Committee of the Whole and Board meetings; and also the cost of implementing the webcasting of all public meetings in the Board Chambers.

   

14.

NEW BUSINESS

14.1

Motion to Reconsider - Regional District of Nanaimo Regional Parks

Please note: This item is included on the agenda at the request of Director Gourlay

• (All Directors - One Vote - 2/3)

  That the following motion passed at the February 26, 2019 Regular Board meeting be brought back for reconsideration:

  That staff prepare a plan on Development Cost Charges for Regional District of Nanaimo Regional Parks for review by the Regional Parks and Trails Select Committee.

14.1.1

Amendment to Regional District of Nanaimo Regional Parks Motion

Please note: If Item 14.1 is reconsidered, Director Gourlay has provided the following motion for the Board's consideration:

• (All Directors - Weighted Vote)

  That the main motion regarding the Regional District of Nanaimo Regional Parks be amended to read as follows:

  That staff prepare a plan on Development Cost Charges for Regional District of Nanaimo Regional Parks for review by the Regional Parks and Trails Select Committee and for Electoral Area Community Parks for review by the Electoral Area Services Committee.

15.

IN CAMERA

• (All Directors - One Vote)

  That pursuant to Sections 90 (1) (e), (k) and 90 (2) (b) of the Community Charter the Board proceed to an In Camera meeting for discussions related to the acquisition, disposition or expropriation of land or improvements, the provision of a proposed service, and the consideration of information received and held in confidence relating to negotiations between the municipality and a provincial government and a third party.

16.

ADJOURNMENT