REGIONAL DISTRICT OF NANAIMO
ELECTORAL AREA SERVICES COMMITTEE
REVISED AGENDA

Thursday, September 07, 2023

1:00 P.m. - 3:00 P.m.

Board Chambers (Webstreamed)

 This meeting will be recorded

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1.

CALL TO ORDER

2.

TERRITORIAL ACKNOWLEDGEMENT

The Chair will respectfully acknowledge the Coast Salish Nations on whose traditional territory this meeting takes place.

3.

APPROVAL OF THE AGENDA

4.

ADOPTION OF THE MINUTES

4.1

Special Electoral Area Services Committee Meeting - July 4, 2023

• That the minutes of the Special Electoral Area Services Committee meeting held July 4, 2023, be adopted.

5.

DELEGATIONS - ITEMS NOT ON THE AGENDA

5.1

Chris Burger & Michelle Jones, re Rezoning of 1221 Meadowood Way, Attending in Person

5.2

John Campbell, Chair, & Barbara Cura, Director, South Forks Nanaimo River Community Association, re Nanaimo River Fire Reserve Fund, Attending in Person

6.

CORRESPONDENCE

• That the following correspondence be received for information:

6.1

Colin Rombough, re Create more sustainable farms and housing in the RDN

6.2

Tom Reid, Captain, Extension Volunteer Fire Department, re Delegation Submission - South Forks Nanaimo River Community Association, Nanaimo River Fire Reserve Fund

7.

COMMITTEE MINUTES

• That the following minutes be received for information:

7.1

Gabriola Recreation and EA B Parks and Trails Master Plan Advisory Committee - June 26, 2023

8.

PLANNING

8.1

Development Permit with Variance

8.1.1

Development Permit with Variance Application No. PL2023-070, 700 Horne Lake Road, Electoral Area H

Chair to Call for Members of the Public Wishing to Speak to Development Permit with Variance Application No. PL2023-070 700 Horne Lake Road, Electoral Area H

• 1.That the Board approve Development Permit with Variance No. PL2023-070 to increase the surface area for fascia signs and a freestanding sign on the property subject to the terms and conditions outlined in Attachment 3.

• 2.That the Board direct staff to complete the required notification for Development Permit with Variance No. PL2023-070.

8.1.2

Development Permit with Variance Application No. PL2023-050, 2295 Widgeon Road, Electoral Area H

Chair to Call for Members of the Public Wishing to Speak to Development Permit with Variance Application No. PL2023-050 2295 Widgeon Road, Electoral Area H

• 1.That the Board approve Development Permit with Variance No. PL2023-050 to permit a second-storey addition to the existing dwelling and the construction of a second dwelling to the terms and conditions outlined in Attachment 2.

• 2.That the Board direct staff to complete the required notification for Development Permit with Variance No. PL2023-050.

8.2

Development Variance Permit

8.2.1

Development Variance Permit Application No. PL2023-046, 210 Cochrane Road, Electoral Area H

Chair to Call for Members of the Public Wishing to Speak to Development Variance Permit Application No. PL2023-046, 210 Cochrane Road, Electoral Area H

• 1. That the Board approve Development Variance Permit No. PL2023-046 to reduce the setbacks for a proposed telecommunications tower, related infrastructure, and a fence subject to the terms and conditions outlined in Attachment 2.

• 2. That the Board direct staff to complete the required notification for Development Variance Permit No. PL2023-046.

8.2.2

Development Variance Permit Application No. PL2023-067, 121 Hilliers Road North, Electoral Area G

Chair to Call for Members of the Public Wishing to Speak to Development Variance Permit Application No. PL2023-067, 121 Hilliers Road North, Electoral Area G

• 1. That the Board approve Development Variance Permit No. PL2023-067 to reduce the setback for a proposed fence greater than 2.0 metres in height subject to the terms and conditions outlined in Attachment 2.

• 2. That the Board direct staff to complete the required notification for Development Variance Permit No. PL2023-067.

8.3

Zoning Amendment

8.3.1

Zoning Amendment Application No. PL2022-186 1788 Fielding Road, Electoral Area A, Amendment Bylaw 500.443 - Introduction

• 1. That the Public Hearing on “Regional District of Nanaimo Land Use and Subdivision Amendment Bylaw No. 500.443, 2023” not be held in accordance with Section 464(2) of the Local Government Act.

• 2. That the Board direct staff to complete the required notification in accordance with Section 467(2) of the Local Government Act.

• 3. That the Board receive the Summary Report of the Community Engagement as provided in Attachment 4.

8.3.1.1

Delegation Submission - Toby Seward, Seward Developments Inc, re PL2022-186 1788 Fielding Road Rezoning Application, Attending in Person

8.4

Other

8.4.1

Request for Endorsement of Comments on Cowichan Valley Regional District Rezoning Application, 13271 Simpson Road, Area H, Cowichan Valley Regional District

• 1. That the Board provides the following comments in response to the Rezoning Application referral from the Cowichan Valley Regional District dated July 21, 2023 with respect to 13271 Simpson Road, in Electoral Area H of the Cowichan Valley Regional District:

• 2. request that Schnitzer Steel’s Environmental Management plan address the protection of the Cassidy Aquifer and that any surface water runoff is captured in an oil/water separators to avoid the contamination of the aquifer; and,

• 3. request that screening and buffering along the Trans Canada Highway be a condition of approval.

9.

REGIONAL AND COMMUNITY UTILITIES

9.1

Bylaws No. 813.59 and 889.80 - Inclusion of 1 Property into the French Creek and Northern Community Sewer Service Areas

• 1. That “French Creek Sewerage Facilities Local Service Amendment Bylaw No. 813.59, 2023” be introduced and read three times, and that, after having been read three times, be forwarded to the Electoral Area G Director for consent.

• 2. That “Regional District of Nanaimo Northern Community Sewer Local Service Amendment Bylaw No. 889.80, 2023” be introduced and read three times, and that, after having been read three times, be forwarded to the Electoral Area E and G Directors and the participating municipalities for consent.

9.2

River's Edge Service Area Name Change and Bylaws 1353.02, 1354.02, and 1363.01 with Updated Map Schedules

• 1. That third reading of “River’s Edge Streetlighting Service Area Amendment Bylaw No. 1353.02, 2022” be rescinded.

• 2. That third reading of “River’s Edge Water Supply Service Area Amendment Bylaw No. 1354.02, 2022” be rescinded.

• 3. That third reading of “Regional District of Nanaimo River’s Edge Storm Water Management Service Area Amendment Bylaw No. 1363.01, 2022” be rescinded.

• 4. That “River’s Edge Streetlighting Service Area Amendment Bylaw No. 1353.02, 2022” be read a third time as amended and be forwarded to the Inspector of Municipalities for Approval.

• 5. That “River’s Edge Water Supply Service Area Amendment Bylaw No. 1354.02, 2022” be read a third time as amended and be forwarded to the Inspector of Municipalities for Approval.

• 6. That “Regional District of Nanaimo River’s Edge Storm Water Management Service Area Amendment Bylaw No. 1363.01, 2022” be read a third time as amended and be forwarded to the Inspector of Municipalities for Approval.

9.3

Bylaw No. 947.07 - A Bylaw to Include 3401 Dolphin Drive into the Fairwinds Sewer Service Area

• That "Fairwinds Sewerage Facilities Local Service Area Amendment Bylaw No. 947.07" be introduced and read three times, and that, after having been read three times, be forwarded to the Electoral Area E Director for consent.

10.

BUSINESS ARISING FROM DELEGATIONS AND CORRESPONDENCE

11.

NEW BUSINESS

11.1

Directors' Roundtable

12.

IN CAMERA

• That pursuant to the following sections of the Community Charter the Committee proceed to an In Camera meeting:

  • 90(1)(e) the acquisition, disposition or expropriation of land or improvements, if the council considers that disclosure could reasonably be expected to harm the interests of the municipality;
  • 90(1)(k) negotiations and related discussions respecting the proposed provision of a municipal service that are at their preliminary stages and that, in the view of the council, could reasonably be expected to harm the interests of the municipality if they were held in public;
  • 90(1)(m) a matter that, under another enactment, is such that the public may be excluded from the meeting;
  • 90(1)(o) the consideration of whether the authority under section 91 [other persons attending closed meetings] should be exercised in relation to a council meeting;
  • 90(2)(b) the consideration of information received and held in confidence relating to negotiations between the municipality and a provincial government or the federal government or both, or between a provincial government or the federal government or both and a third party.

13.

ADJOURNMENT