REGIONAL DISTRICT OF NANAIMO
SPECIAL BOARD MEETING
REVISED AGENDA

Tuesday, December 14, 2021

1:00 P.m. - 3:00 P.m.

Board Chambers (Held Electronically)

 This meeting will be recorded

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1.

CALL TO ORDER

The Chair will call the meeting to order and respectfully acknowledge the Coast Salish Nations on whose traditional territory this meeting takes place.

2.

APPROVAL OF THE AGENDA

3.

DELEGATIONS - AGENDA ITEMS

4.

CORRESPONDENCE

5.

COMMITTEE MINUTES 

• (All Directors - One Vote)

  That the following minutes be received for information:

5.1

Committee of the Whole - November 23, 2021

5.2

Committee of the Whole - December 7, 2021

6.

NEW BUSINESS

6.1

Development Approvals / Building Inspection Process Service Review

Director Salter provided notice of the following motion at the December 7, 2021 Committee of the Whole Meeting:

• (All Directors - Weighted Vote)
  
  That the Board support a comprehensive service review of the development approval/building inspection process with a goal to reduce processing times for permits within the Regional District of Nanaimo. Further, that the strategy be accelerated by utilizing service review funds to complete an analysis by hiring a consultant - similar to the direction recently taken by the City of Nanaimo.

6.2

Additional Staffing for Backlog of Permits

Director Salter provided notice of the following motion at the December 7, 2021 Committee of the Whole Meeting:

• (All Directors - Weighted Vote)
  
  That the Regional District of Nanaimo hire two short-term employees to assist with the current back log of permits.

7.

CONSENT AGENDA

Note: Directors may adopt in one motion all recommendations appearing on the Consent Agenda or, prior to the vote, request an item be removed from the Consent Agenda for debate or discussion, voting in opposition to a recommendation, or declaring a conflict of interest with an item.

Committee recommendations on the Consent Agenda were Carried Unanimously at the Committee level.

(Voting rule varies as noted - Unanimous vote required)

That the following items on the Consent Agenda be adopted by consent:

7.1

COMMITTEE OF THE WHOLE RECOMMENDATIONS

• (All Directors - One Vote)
  
  1. That staff be directed to develop options for Electoral Area E to provide funding to aquatic services within the Regional District of Nanaimo and report back to the Board.

• (All Directors - Weighted Vote)
  
  2. That the Board approve an expenditure of $5,000 from the Electoral Area E Feasibility Study Funds to investigate the feasibility of creating a new service area for Rainwater Detention in Nanoose in 2022.

• 3. That $70,000 be allocated in 2023 to develop a Recreation, Parks and Trails Master Plan for Electoral Area B funded by $35,000 from Electoral Area B Recreation Services and $35,000 Electoral Area B Parks Services.

• (All Directors - One Vote)
  
  4. That “Regional District of Nanaimo Electoral Area ‘A’ Noise Control Extended Service Amendment Bylaw No. 1045.01, 2021” be introduced, and read three times and forwarded to the Inspector of Municipalities for approval.

• 5. That “Gabriola Island Noise Control Extended Service Amendment Bylaw No.1081.01, 2021” be introduced, and read three times and forwarded to the Inspector of Municipalities for approval.

• 6. That “Regional District of Nanaimo Electoral Area ‘E’ Noise Control Extended Service Amendment Bylaw No. 1053.01, 2021” be introduced, and read three times and forwarded to the Inspector of Municipalities for approval.

• 7. That “Drinking Water and Watershed Protection Service Amendment Bylaw No. 1556.05, 2021” be introduced, and read three times and forwarded to the Inspector of Municipalities for approval.

8.

COMMITTEE RECOMMENDATIONS

8.1

Committee of the Whole

• (All Directors - Weighted Vote)
  
  1. That the Agricultural Area Plan Update and Review be moved to 2023.

• 2. That the Housing Planner position be removed from the Regional District of Nanaimo budget.

• 3. That $98,000 be removed from Professional Fees for a housing strategy within the Regional Growth Strategy service.

• 4. That the Board approve the Provisional 2022 – 2026 Financial Plan inclusive of the changes.

9.

REPORTS

9.1

Review of Electoral Area E Participating in Funding of Aquatic Services

• (All Directors - One Vote)
  
  That staff be directed to amend “Regional District of Nanaimo District 69 Swimming Pool Local Service Area Establishment Bylaw No. 899, 1993” to include Area E as a participant over a five-year phase in period at twenty (20) percent per year with an apportionment based on fifty (50) percent assessment and fifty (50) percent usage formula commencing in 2022.

9.2

2022 - 2026 Financial Plan December 14, 2021

• (All Directors - Weighted Vote)
  
  1. That Regional District of Nanaimo Financial Plan 2022 to 2026 Bylaw No. 1849, 2021 be introduced and read three times.

• (All Directors - 2/3 Weighted Vote)

  2. That Regional District of Nanaimo Financial Plan 2022 to 2026 Bylaw No. 1849, 2021 be adopted.

9.2.1

Attachment 2 - Budget Member Summaries 

10.

BUSINESS ARISING FROM DELEGATIONS

11.

ADJOURNMENT