REGIONAL DISTRICT OF NANAIMO

REGULAR BOARD MEETING

AGENDA

 

Meeting #:
Date:	Tuesday, January 22, 2019
Time:	7:00 P.m. - 8:00 P.m.
Location:	Board Chambers

This meeting will be recorded

 

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1.

CALL TO ORDER

2.

APPROVAL OF THE AGENDA

3.

ADOPTION OF MINUTES

3.1

Regular Board Meeting - December 4, 2018

• (All Directors - One Vote)

  That the minutes of the Regular Board meeting held December 4, 2018, be adopted.

4.

INVITED PRESENTATIONS

4.1

Maurice Primeau, Deputy Assessor – Vancouver Island Region, BC Assessment

5.

DELEGATIONS - AGENDA ITEMS

5.1

Carol O’Connor, re Request for Support of the Mid Island Child Care Planning Collaborate Grant Application

6.

CORRESPONDENCE

7.

COMMITTEE MINUTES

• (All Directors - One Vote)

  That the following minutes be received for information:

7.1

Electoral Area Services Committee - January 8, 2019

7.2

Committee of the Whole - January 8, 2019

7.3

Special Committee of the Whole - December 4, 2018

7.4

Solid Waste Management Select Committee - January 10, 2019

8.

COMMITTEE RECOMMENDATIONS

8.1

Electoral Area Services Committee

8.1.1

Development Permit with Variance Application No. PL2018-175 - 2110 and 2118 Schoolhouse Road, Electoral Area A

Delegations Wishing to Speak to Development Permit with Variance Application No. PL2018-175 - 2110 and 2118 Schoolhouse Road, Electoral Area A

• (Electoral Area Directors, except EA B - One Vote)

  That the Board approve Development Permit with Variance No. PL2018-175 to permit the construction of an industrial building and related site improvements subject to the terms and conditions outlined in Attachments 2 to 7.

8.1.2

Development Permit with Variance Application No. PL2018-196 - 4647 Maple Guard Drive, Electoral Area H

Delegations Wishing to Speak to Development Permit with Variance Application No. PL2018-196 - 4647 Maple Guard Drive, Electoral Area H

• (Electoral Area Directors, except EA B - One Vote)

  That the Board approve Development Permit with Variance No. PL2018-196 to permit the construction of a dwelling unit subject to the terms and conditions outlined in Attachments 2 to 4.

8.1.3

Development Permit with Variance Application No. PL2018-149 - 6820 Island Highway West, Electoral Area H

Delegations Wishing to Speak to Development Permit with Variance Application No. PL2018-149 - 6820 Island Highway West, Electoral Area H

• (Electoral Area Directors, except EA B - One Vote)

  That the Board approve Development Permit with Variance No. PL2018-149 to permit a parcel depth variance for proposed Lots A and B in conjunction with a two lot subdivision subject to the terms and conditions outlined in Attachments 2 to 5.

8.1.4

Zoning Amendment Application No. PL2018-092 - 2995 Ridgeway Road, Electoral Area C - Amendment Bylaw 500.423, 2019 – Introduction

• (Electoral Area Directors, except EA B - One Vote - Must be taken separately)

  1. That the Board receive the Summary of the Public Information Meeting held on November 6, 2018.

• 2. That the conditions set out in Attachment 2 of the staff report be completed prior to Amendment Bylaw No. 500.423 being considered for adoption.

• 3. That “Regional District of Nanaimo Land Use and Subdivision Amendment Bylaw No. 500.423, 2019”, be introduced and read two times.

• 4. That the Public Hearing on “Regional District of Nanaimo Land Use and Subdivision Amendment Bylaw No. 500.423, 2019”, be waived in accordance with Section 464(2) of the Local Government Act.

• 5. That staff be directed to proceed with notification in accordance with Section 467 of The Local Government Act of the Board’s intent to consider third reading of “Regional District of Nanaimo Land Use and Subdivision Amendment Bylaw No. 500.423, 2019” at a regular Board meeting to be held on March 26, 2019

8.1.5

Nanaimo Airport Planning Consultation Plan

• (All Directors - One Vote)

  That the Terms of Reference including the Consultation Plan for the “Nanaimo Airport Planning Bylaw Updates” be endorsed.

8.1.6

FireSmart Community Funding Grant

• (All Directors - One Vote)

  That the grant application by the Regional District of Nanaimo for $47,390 to the Union of British Columbia Municipalities Community Resiliency Investment Program for the completion of FireSmart education, cross training and FireSmart for private land activities be endorsed.

8.2

Committee of the Whole

8.2.1

Town of Qualicum Beach, re Request for Letter of Support for Qualicum Beach Community Park All-Season Field Upgrade

Please note: Committee recommendation came from Business Arising from Correspondence

• (All Directors - One Vote)

  That the Regional District of Nanaimo provide a letter of support to the Town of Qualicum Beach, for the Qualicum Beach Community Park All-Season Field Upgrade.

8.2.2

Public Engagement Review of the 2019 Proposed Budget

• (All Directors - Weighted Vote)

  That the public consultation results be incorporated into the Board’s deliberations on the proposed 2019 budget.

8.2.3

Web Map Request for Proposals

• (All Directors - Weighted Vote)

  That the contract for the Web Map Request for Proposals be awarded to ESRI Canada for $151,810 (excluding GST), subject to Board approval of the 2019 budget.

8.2.4

Grant Funding Applications for Huxley Community Park Improvements

• (All Directors - One Vote)

  1. That an application for grant funding be submitted for the Huxley Community Park Improvements, Phase II through the ICIP - Community, Culture and Recreation Program.

• 2. That an application for grant funding be submitted for the Huxley Community Park Improvements, Phase II and Phase III through the ICIP - Northern and Rural Communities Program.

• 3. That the Board supports the Huxley Community Park Improvements and commits its funding share of the project costs in the amount of $206,346.

8.2.5

Grant Funding Applications for Benson Creek Falls Regional Park Infrastructure

• (All Directors - One Vote)

  1. That an application for grant funding be submitted for the Benson Creek Falls Regional Park Infrastructure Project through the ICIP - Community, Culture and Recreation Program.

• 2. That the Board support the Benson Creek Falls Infrastructure Project and commit the Regional District’s share of the project costs under the ICIP - Community, Culture and Recreation Program in the amount of $146,685.

• 3. That an application for grant funding be submitted for the Benson Creek Falls Regional Park Infrastructure Project through the ICET - Economic Infrastructure and Innovation Program.

• 4. That the Board support the Benson Creek Falls Regional Park Infrastructure Program and commit the Regional District’s share of the project costs under the ICET - Economic Infrastructure and Innovation Program in the amount of $412,500.

8.2.6

Mount Benson Regional Park Parking Lot – Tender Award Approval

• (All Directors - Weighted Vote)

  1. That the tender award for the Mount Benson parking lot project be approved and that Notice of Award be issued to Milestone Equipment Contracting Inc. for a value of $526,758.15 (plus GST).

• 2. That the Construction Contract between the Regional District of Nanaimo and Milestone Equipment Contracting Inc. for the Mount Benson parking lot project be executed.

• 3. That an additional 15% contingency in the amount of $80,000.00 be carried for the Mount Benson parking lot project.

8.2.7

Conditional Management Plan for French Creek Pollution Control Centre Pump Stations

• (All Directors - Weighted Vote)

  That the Board approve the 2019-2022 Conditional Management Plan agreement between the Regional District of Nanaimo, Canadian Food Inspection Agency, Environment and Climate Change Canada, Fisheries and Oceans Canada, and the BC Ministry of Environment and Climate Change Strategy.

8.2.8

San Pareil Water Supply Local Service Area Capital Charge Bylaw No. 1781, 2019

• (All Directors - One Vote)

  1. That “San Pareil Water Supply Local Service Area Capital Charge Bylaw No. 1781, 2019” be introduced, read three times.

• (All Directors - One Vote / 2/3)

  2. That “San Pareil Water Supply Local Service Area Capital Charge Bylaw No. 1781, 2019” be adopted.

8.2.9

Bylaw Nos. 813.55 and 889.73 – French Creek Sewer Service Area Amendment

• (All Directors - One Vote)

  1. That “French Creek Sewerage Facilities Local Service Boundary Amendment Bylaw No. 813.55, 2018” be introduced, read three times, and forwarded to the Inspector of Municipalities for approval.

• (Parksville, Qualicum Beach, Electoral Areas E and G - Weighted Vote)

  2. That “Regional District of Nanaimo Northern Community Sewer Local Service Boundary Amendment Bylaw No. 889.73, 2018” be introduced, read three times, and forwarded to the Inspector of Municipalities for approval.

8.2.10

Hydrometric Monitoring Station Operational Agreement

• (All Directors - Weighted Vote)

  That the Board endorse and execute the Hydrometric Monitoring Station Operational Agreement with Fisheries and Oceans Canada (DFO) and BC Ministry of Forests Lands Natural Resource Operations and Rural Development (FLNR) in support of the operational partnership for multiple streamflow monitoring stations in the RDN.

8.2.11

Emergency Operations Centre Grant - UBCM Community Emergency Preparedness Fund Amendment

• (All Directors - One Vote)

  That the Board endorse the amendment to the Emergency Operations Centre Union of British Columbia Municipalities Community Emergency Preparedness Fund Grant to purchase additional equipment to enhance the function of the Emergency Operations Centre by approving spending of $9,000 remaining of the initial $24,000 grant.

8.2.12

Nanaimo Search and Rescue Funding

• (All Directors - Weighted Vote)

  That the renewal of the Contribution Agreement with the Nanaimo Search and Rescue Society for a term commencing February 1, 2019 and ending on December 31, 2023 be endorsed.

8.2.13

White Heather Lane Interface Firewater Storage Tank – Construction Tender Award

• (All Directors - Weighted Vote)

  That the contract for the construction of the White Heather Lane Interface Firewater StorageTank be awarded to David Stocker Excavating Ltd. for the tender price of $166,351.15 (excluding GST).

8.2.14

Gabriola Historical and Museum Society, re Request for Increase to Existing Regional District of Nanaimo Grant to the Gabriola Historical and Museum Society

Please note: Committee recommendation has no accompanying staff report

• (All Directors - Weighted Vote)

  That the 2019 proposed budget, as presented on December 4, 2018, be amended so that the Regional District of Nanaimo funding for the Gabriola Museum be increased to $16,000 and further that the Regional District of Nanaimo and the Gabriola Island Historical and Museum Society agreement be updated to reflect the funding increase.

8.2.15

Gabriola Community Bus Foundation, re Funding Increase for Gabriola Community Bus Foundation

Please note: Committee recommendation has no accompanying staff report

• (All Directors - Weighted Vote)

  That the 2019 proposed budget, as presented on December 4, 2018, be amended so that the Regional District of Nanaimo funding for the Gabriola Transit Contribution be increased to $134,106 and further that the Regional District of Nanaimo and the Gabriola Community Bus Foundation agreement be updated to reflect the funding increase.

8.2.16

Jonanco Hobby Workshop Association Society, re Electoral Area C Community Works Funds

Please note: Committee recommendation has no accompanying staff report

• (All Directors - One Vote)

  That up to $31,288.00 of Electoral Area C Community Works Funds be allocated to Jonanco Hobby Workshop Association Society, for improvements to their parking lot.

8.2.17

2019 Budget Update, re Huxley Park Improvements Phase 2

Please note: Committee recommendation has no accompanying staff report

• (All Directors - Weighted Vote)

  That the 2019 proposed budget, as presented on December 4, 2018, be amended so that the Regional District of Nanaimo funding for Huxley Park Improvements Phase 2 is split over a two-year period between 2019 and 2020 in the 5-year financial plan based on the final funding contributions collected by donation.

8.2.18

2019 Budget (Community Parks in Area G and the Regional Parks Capital Reserve Fund)

Please note: Committee recommendation has no accompanying staff report

• (All Directors - Weighted Vote)

  That a contribution to the Electoral Area G Community Parks Reserve Fund in the amount of $25,000 annually and funding for an environmental assessment of potential parkland in the amount of $8,000 in 2019 be added to the Area G Community Parks budget.

8.2.19

Northern Community Recreation Program Grant Surplus

Please note: Committee recommendation has no accompanying staff report

• (All Directors - One Vote)

  That the Northern Community Recreation Program Grants budget be increased by $7,887 in 2019 and that the increase be funded by the 2018 surplus.

8.2.20

Gabriola Island Emergency Wharf

Please note: Committee recommendation has no accompanying staff report

• (All Directors - Weighted Vote)

  That the 2019 proposed budget, as presented on December 4, 2018, be amended so that the Regional District of Nanaimo funding for the Gabriola Island Emergency Wharf be increased by $10,000.

8.2.21

Community Parks Operational Fund

Please note: Committee recommendation has no accompanying staff report

• (All Directors - Weighted Vote)

  That the 2019 proposed budget, as presented on December 4, 2018, be amended so that the Regional District of Nanaimo funding for the Community Parks Operational Fund be decreased by $10,000.

8.3

Solid Waste Management Select Committee

8.3.1

Background on Solid Waste Services Function

Please note: Committee recommendation came from Business Arising from Invited Presentation

• (All Directors - One Vote)

  That a letter of appreciation be sent to the Minister of Environment thanking him for the meeting at UBCM and request an update on the Solid Waste Management Plan submission.

8.3.2

Federation of Canadian Municipalities Vietnam Municipal Solid Waste Management Project

• (All Directors - One Vote)

  That the Board approve Solid Waste Services Manager, Larry Gardner, to participate as an expert volunteer on the Federation of Canadian Municipalities Vietnam Municipal Solid Waste Management Project, Step 1.

9.

REPORTS

9.1

2019 Financial Plan Approval

• (All Directors - Weighted Vote)

  That the 2019 Financial Plan, as presented December 4, 2018, be approved.

9.2

Parcel Tax Review Panel

• (All Directors - One Vote)

  1. That the Board appoint the Chair, the Manager, Administrative Services, and the Director of Finance to preside as the parcel tax review panel.

• 2. That the 2019 parcel tax review panel be held at 4:00 pm on February 26, 2019 in the Board Chambers, 6300 Hammond Bay Road, if required.

9.3

AVICC Resolution – Traffic Calming

• (All Directors - One Vote)

  That the following resolution be forwarded to the Association of Vancouver Island and Coastal Communities for consideration at its 2019 Annual General Meeting:

  WHEREAS regional district efforts to build more complete, compact communities within electoral areas have increased pedestrians and cyclists on roads in areas designated for growth;

  AND WHEREAS the safety of pedestrians and cyclists on roads in rural areas designated for growth would be enhanced with traffic calming measures designed to reduce vehicle speeds and prioritize non-motorized traffic;

  THEREFORE BE IT RESOLVED that the Provincial Ministry of Transportation and Infrastructure develop new criteria and standards for traffic calming in areas designated for growth in Electoral Areas.

9.4

AVICC Resolutions 2019 – Regulate and Enforce Vehicle Parking on Provincial Roads

• (All Directors - One Vote)

  That the following resolution be forwarded to the Association of Vancouver Island and Coastal Communities for consideration at their 2019 annual general meeting:

  WHEREAS regional districts have not been granted the authority to regulate vehicle parking on roadways in rural areas;

  AND WHEREAS the Province and the RCMP have limited resources to regulate and enforce the increased volume of vehicles parked illegally on roads and right-of-ways that cause congestion and unsafe conditions for other vehicles, pedestrians and emergency first responders;

  THEREFORE BE IT RESOLVED that the Province of British Columbia extend authority to regional districts to regulate and enforce vehicle parking on provincial roads and right-of-ways.

9.5

Zoning Amendment Application No. PL2017-093 - 3097 Landmark Crescent, Electoral Area C - Amendment Bylaw No. 500.414, 2018 – Adoption

• (Electoral Area Directors, except EA B - One Vote)

  That the Board adopt “Regional District of Nanaimo Land Use and Subdivision Amendment Bylaw No. 500.414, 2018”.

9.6

Regional Growth Strategy Amendment to Implement the Town of Qualicum Beach Official Community Plan – Third Reading

• (Electoral Area Directors, except EA B - One Vote - Must be taken separately)

  1. That the Board receive the Summary of the Public Hearing held on January 8, 2019 for “Regional District of Nanaimo Regional Growth Strategy Amendment Bylaw No. 1615.03, 2018”.

• 2. That “Regional District of Nanaimo Regional Growth Strategy Amendment Bylaw No. 1615.03, 2018” be read a third time.

• (Electoral Area Directors, except EA B - One Vote / 2/3)

  3. That “Regional District of Nanaimo Regional Growth Strategy Amendment Bylaw No. 1615.03, 2018” be adopted.

10.

BYLAWS

10.1

Regional District of Nanaimo Officers and Management Employees Terms and Conditions of Employment Amendment Bylaw No. 1417.05, 2019

• (All Directors - One Vote)

  1. That "Regional District of Nanaimo Officers and Management Employees Terms and Conditions of Employment Amendment Bylaw No. 1417.05, 2019" be introduced and read three times.

• (All Directors - One Vote / 2/3)

  2. That “Regional District of Nanaimo Officers and Management Employees Terms and Conditions of Employment Amendment Bylaw No. 1417.05, 2019" be adopted.

11.

BUSINESS ARISING FROM DELEGATIONS

12.

MOTIONS FOR WHICH NOTICE HAS BEEN GIVEN

12.1

Electoral Area E 2019 Community Works Fund

Director Rogers served notice of the following motion at the January 8, 2019 Committee of the Whole meeting:

• (All Directors - One Vote)

  That the following Community Works Fund items be included in the 2019 Financial Plan for Electoral Area E:

  EA E Nanoose Bay Water Quality/Quantity Monitoring Program - $25,000

  EA E Stone Lake Natural Playground - $50,000

  EA E Jack Bagley Multi-Sport Site - $30,000

  EA E Nanoose Road Park Upgrade - $5,000

  EA E Nanoose Place Solar System and Landscaping - $60,000

12.2

AVICC Resolution, re Traffic Control and Enforcement on Rural Roads

Director Wilson served notice of the following motion at the January 8, 2019 Electoral Area Services Committee meeting:

• (All Directors - One Vote)

  That staff be directed to develop an appropriate resolution for approval by the Board for forwarding to AVICC prior to the AVICC resolution deadline of February 7, 2019, such resolution to deal with the lack of traffic control and enforcement by the RCMP on rural roads in the province of British Columbia.

12.2.1

AVICC Resolution, re Traffic Control and Enforcement on Rural Roads

• (All Directors - One Vote)

  WHEREAS the Province and the RCMP have limited resources to regulate and enforce traffic regulations on Provincial roads in rural areas;

  AND WHEREAS the lack of visible presence and consistent enforcement of traffic regulations by the RCMP results in unchecked speeding, reckless driving, illegal parking and other unsafe conditions on rural roads;

  THEREFORE BE IT RESOLVED that the Province of British Columbia increase resources for regulation and enforcement of traffic regulations on rural roads.

12.3

AVICC Resolution, re Improvement District Governance Policy

Director McLean served notice of the following motion to the Corporate Officer on January 11, 2019:

• (All Directors - One Vote)

  That the following resolution be forwarded to the Association of Vancouver Island and Coastal Communities for consideration at their annual meeting:

  WHEREAS many improvement districts are wrestling with increased costs for replacing and improving water infrastructure, and in finding adequate sources of funding;

  AND WHEREAS the residents of improvement districts contribute tax monies to the provincial and federal governments:

  THEREFORE BE IT RESOLVED that the Union of BC Municipalities work with the Province and the Ministry of Municipal Affairs and Housing to change the Improvement District Governance Policy to allow citizens residing in improvement districts equal access to provincial and federal infrastructure grant monies.

12.4

UBCM Community Child Care Planning Program

Director McLean served notice of the following motion to the Corporate Officer on January 11, 2019:

• (All Directors - One Vote)

  That the Regional District of Nanaimo authorize the City of Nanaimo to be the primary applicant to the UBCM Community Child Care Planning Program, to apply for, receive and manage the grant funding, on its behalf, to create a child care space creation action plan.

13.

NEW BUSINESS

14.

IN CAMERA

• (All Directors - One Vote)

  That pursuant to Section(s) 90 (1) (a) (e), (i), (k) and (m) of the Community Charter the Board proceed to an In Camera meeting for discussions related to Board appointments, the acquisition, disposition or expropriation of land or improvements, the receipt of advice that is subject to solicitor-client privilege, the provision of a proposed service, and items related to issues of intergovernmental relationships.

15.

ADJOURNMENT