REGIONAL DISTRICT OF NANAIMO

ELECTORAL AREA SERVICES COMMITTEE

AGENDA

 

Meeting #:
Date:	Tuesday, November 20, 2018
Time:	1:30 P.m. - 2:30 P.m.
Location:	RDN Board Chambers

 This meeting will be recorded

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1.

CALL TO ORDER

2.

APPROVAL OF THE AGENDA

3.

ADOPTION OF MINUTES

3.1

Electoral Area Services Committee Meeting - October 2, 2018

• That the minutes of the Electoral Area Services Committee meeting held October 2, 2018, be adopted.

4.

DELEGATIONS

5.

CORRESPONDENCE

6.

COMMITTEE MINUTES

• That the following minutes be received for information:

6.1

Nanoose Bay Parks and Open Space Advisory Committee - October 3, 2018

6.2

Electoral Area F Parks and Open Space Advisory Committee - September 26, 2018

6.3

East Wellington / Pleasant Valley Parks and Open Space Advisory Committee - September 24, 2018

6.4

Electoral Area A Parks, Recreation and Culture Commission - September 19, 2018

6.5

Electoral Area G Parks and Open Space Advisory Committee - September 19, 2018

6.6

Electoral Area B Parks and Open Space Advisory Committee - September 17, 2018

7.

COMMITTEE RECOMMENDATIONS

7.1

Nanoose Bay Parks and Open Space Advisory Committee

7.1.1

Stone Lake Drive Community Park – Natural Play Space Update

• That the creation of concept plans for the Stone Lake Drive Community Park Natural Play Space project proceed with the assistance of the Focus Group.

7.2

Electoral Area G Parks and Open Space Advisory Committee

7.2.1

Len Gibson, Oceanside Senior Cycling Groups, Re Cycling - Columbia Beach Access

Please note: Committee recommendation came from Business Arising from Correspondence

• That staff review the Dalmatian Drive - Sumar Lane cycling connection with the Ministry of Transportation and Infrastructure and report back with costs for surfacing options.

7.3

Electoral Area B Parks and Open Space Advisory Committee

7.3.1

Joyce Lockwood Community Park Beach Access – Area B

• That the beach access stairs at Joyce Lockwood Community Park be removed, and a land use agreement for the existing beach access trail on the adjacent Federal Crown Lands be pursued.

8.

PLANNING

8.1

Development Permit with Variance and Site Specific Exemption

8.1.1

Development Permit with Variance Application and Site Specific Floodplain Bylaw Exemption No. PL2017-143 - 5516 Deep Bay Drive – Electoral Area H

Delegations Wishing to Speak to Development Permit with Variance Application and Site Specific Floodplain Bylaw Exemption No. PL2017-143 - 5516 Deep Bay Drive – Electoral Area H

• 1. That the Board approve Development Permit with Variance No. PL2017-143 to permit the construction of a dwelling unit, accessory building, and associated landscaping subject to the terms and conditions outlined in Attachments 2 to 5.

• 2. That the Board exempt Lot 59, District Lot 1, Newcastle District, Plan 20442 from Section 13(c) of Bylaw 1469 to allow the placement of structural fill within 15 metres from the boundary of the sea.

• 3. That the Board direct staff to complete the required notification for Development Permit with Variance No. PL2017-143.

8.2

Development Permit with Variance

8.2.1

Development Permit with Variance Application No. PL2018-174 - 2130 and 2140 Schoolhouse Road – Electoral Area A

Delegations Wishing to Speak to Development Permit with Variance Application No. PL2018-174  - 2130 and 2140 Schoolhouse Road – Electoral Area A

• 1. That the Board approve Development Permit with Variance No. PL2018-174 to amend Development Permit with Variance No. PL2017-150 as it pertains to fascia signs subject to the terms and conditions outlined in Attachments 2 to 4.

• 2. That the Board direct staff to complete the required notification for Development Permit with Variance No. PL2018-174.

8.3

Development Variance Permit

8.3.1

Development Variance Permit Application No. PL2018-117 - 1035 Shayla Road – Electoral Area H

Delegations Wishing to Speak to Development Variance Permit Application No. PL2018-117 - 1035 Shayla Road – Electoral Area H

• 1. That the Board approve Development Variance Permit No. PL2018-117 to increase the accessory building floor area to permit the construction of an additional accessory building subject to the terms and conditions outlined in Attachments 2 and 3.

• 2. That the Board direct staff to complete the required notification for Development Variance Permit No. PL2018-117.

8.3.2

Development Variance Permit Application No. PL2017-173 - 1352 Madrona Drive – Electoral Area E

Delegations Wishing to Speak to Development Variance Permit Application No. PL2017-173 - 1352 Madrona Drive – Electoral Area E

• 1. That the Board approve Development Variance Permit No. PL2017-173 to legalize the siting of an existing deck, portion of the house, stairs and to permit the construction of an addition by reducing the setback to the sea and interior side lot line subject to the terms and conditions outlined in Attachments 2 to 3.

• 2. That the Board direct staff to complete the required notification for Development Variance Permit No. PL2017-173.

8.3.3

Development Variance Permit Application No. PL2018-125 - 2612 Sea Blush Drive – Electoral Area E

Delegations Wishing to Speak to Development Variance Permit Application No. PL2018-125 - 2612 Sea Blush Drive – Electoral Area E

• 1. That the Board approve Development Variance Permit No. PL2018-125 to increase height for an accessory building subject to the terms and conditions outlined in Attachments 2 to 4.

• 2. That the Board direct staff to complete the required notification for Development Variance Permit No. PL2018-125.

8.4

Request for Frontage Relaxation in Relation to a Subdivision

8.4.1

Request for Relaxation of the Minimum 10% Perimeter Frontage Requirement in relation to Subdivision Application No. PL2018-070 - 2110 Newcastle Lane and 2050 Minetown Road – Electoral Area A

• That the Board approve the request to relax the minimum ten percent perimeter frontage requirements for proposed Lot 2 in relation to Subdivision Application No. PL2018-070.

9.

EMERGENCY PREPAREDNESS

9.1

Evacuation Route Planning Grant – Community Emergency Preparedness Fund

• 1. That the grant application by the Regional District of Nanaimo for $25,000 to the Union of British Columbia Municipalities Community Emergency Preparedness Fund for the completion of Evacuation Route Planning for Electoral Area E be endorsed.

• 2. That the grant application by the Regional District of Nanaimo on behalf of the District of Lantzville for $25,000 to the Union of British Columbia Municipalities Community Emergency Preparedness Fund for the completion Evacuation Route Planning for the District of Lantzville be endorsed.

9.2

Livestock Emergency Sheltering Agreement Renewals

• 1. That the Livestock Emergency Sheltering Agreement Renewal between the Regional District of Nanaimo and Culverden Holdings Ltd. for a five year term commencing January 1, 2019 and ending December 31, 2023 be approved.

• 2. That the Livestock Emergency Sheltering Agreement Renewal between the Regional District of Nanaimo and the Arrowsmith Agricultural Association for a fire year term commencing January 1, 2019 and ending December 31, 2023 be approved.

• 3. That the Livestock Emergency Sheltering Agreement Renewal between the Regional District of Nanaimo and the Coombs Hillers Community Organization for a fire year term commencing January 1, 2019 and ending December 31, 2023 be approved.

9.3

Red Cross Community Partnerships BC Fires 2018 – Community Gathering Grant Update

• That the Red Cross Community Partnerships BC Fires 2018 – Community Gathering Grant report be received for information.

10.

BUSINESS ARISING FROM DELEGATIONS

11.

NEW BUSINESS

12.

ADJOURNMENT