REGIONAL DISTRICT OF NANAIMO

COMMITTEE OF THE WHOLE

REVISED AGENDA

Meeting #:
Date:	Tuesday, October 08, 2019
Time:	Immediately following the Special Board Meeting
Location:	Board Chambers

 This meeting will be recorded

---

1.

CALL TO ORDER

2.

APPROVAL OF THE AGENDA

3.

ADOPTION OF MINUTES

3.1

Regular Committee of the Whole Meeting - September 3, 2019

• That the minutes of the Regular Committee of the Whole meeting held September 3, 2019, be adopted.

4.

AWARD PRESENTATION

4.1

Excellence in Biosolids

5.

DELEGATIONS

5.1

Joan Merrifield, President, Gabriola Museum, re Annual Report

6.

CORRESPONDENCE

6.1

Eve Flynn, Chair, Board of Education, School District No. 69, re Invitation for RDN Representation on Ballena's Track Renewal Steering Committee

7.

COMMITTEE MINUTES

• That the following minutes be received for information:

7.1

Drinking Water and Watershed Protection Technical Advisory Committee - September 10, 2019

8.

STRATEGIC AND COMMUNITY DEVELOPMENT

8.1

Property Maintenance and Management Services Contract

• That the Regional District of Nanaimo enter into a contract with NAI Commercial, Central Vancouver Island Ltd. for a three-year term beginning November 1, 2019, with an option to extend up to an additional two years, for the management of building and property maintenance and other related services for the Main Administration Office building, Transit Administration building, and off-site premises including transit exchanges, respites and bus shelters, at total contract value of $614,971.00.

8.2

Regional Growth Strategy Review - Options for Proceeding

• That the Board proceed with Option 2 – full Regional Growth Strategy (RGS) review and that a report be prepared to the Board on a Consultation Plan for the review

8.3

2019 - 2020 Operational Plan Update

• That the Board endorse the Regional District of Nanaimo 2019 - 2020 Operational Plan Update.

8.4

Electric Vehicle Service Area

• 1. That the Board direct staff to draft service area and reserve fund bylaws to create a new service area for the ongoing operations, maintenance and procurement of electric vehicle charging stations for Electoral Areas B, E, F, G and H.

• 2. That $6,575 be included in the 2020 budget to cover six months of operational costs following procurement and installation.

• 3. That staff be directed to proceed with an alternative approval process for establishment of a new electric vehicle charging station service.

8.5

Corporate Carbon Neutral 2032 Plan

• That the Board approve up to $50,000 to be allocated from the Corporate Climate Action Reserve Fund to prepare a Corporate Carbon Neutral 2032 Plan.

9.

REGIONAL AND COMMUNITY UTILITIES

9.1

Bay Avenue Pump Station Upgrade – Detailed Design Award

• 1. That the Board approves the award for Detailed Design of the Bay Avenue Pump Station Upgrade to Koers & Associates Engineering for $454,847 (Excluding GST).

• 2. That the Board approves a management reserve of $45,485 (10% of the contract price) in order to accommodate additional expenses that may be incurred during the Detailed Design Phase of this project.

10.

BUSINESS ARISING FROM DELEGATIONS

11.

NEW BUSINESS

12.

IN CAMERA

• That pursuant to the following sections of the Community Charter the Committee proceed to an In Camera meeting:

  • 90(1)(e) the acquisition, disposition or expropriation of land or improvements, if the council considers that disclosure could reasonably be expected to harm the interests of the municipality;
  • 90(1)(k) negotiations and related discussions respecting the proposed provision of a municipal service that are at their preliminary stages and that, in the view of the council, could reasonably be expected to harm the interests of the municipality if they were held in public; and
  • 90(1)(m) a matter that, under another enactment, is such that the public may be excluded from the meeting.

13.

ADJOURNMENT