REGIONAL DISTRICT OF NANAIMO

INAUGURAL BOARD MEETING

REVISED AGENDA

Meeting #:
Date:	Tuesday, November 12, 2019
Time:	7:00 P.m. - 8:00 P.m.
Location:	Board Chambers

This meeting will be recorded

 

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1.

CALL TO ORDER

The Corporate Officer will call the meeting to order and will advise the Board of the appointments of municipal Directors from the member municipalities.

2.

ELECTION OF BOARD CHAIR

The Corporate Officer will conduct the election of the Chair.

The Chair will assume the Chair.

3.

ELECTION OF VICE CHAIR

The Chair will conduct the election of the Vice Chair.

4.

APPROVAL OF THE AGENDA

5.

ADOPTION OF MINUTES

5.1

Regular Board Meeting - October 22, 2019

• (All Directors - One Vote)

  That the minutes of the Regular Board meeting held October 22, 2019, be adopted.

6.

DELEGATIONS - AGENDA ITEMS

6.1

Bonnie Lemmon, re Witchcraft Lake Floating Bridge and Parking Lot Decommissioning (Item 9.2.1)

7.

CORRESPONDENCE

• ​(All Directors - One Vote)

  That the following correspondence be received for information:

7.1

Liz Cookson, AVICC, re Call for Resolutions for 2020 Convention, Nominations for 2020/21 AVICC Executive, Proposal Submission Form

8.

COMMITTEE MINUTES

• (All Directors - One Vote)

  That the following minutes be received for information:

8.1

Executive Committee - November 5, 2019

8.2

Regional Parks and Trails Select Committee - November 5, 2019

9.

CONSENT AGENDA

Note: Directors may adopt in one motion all recommendations appearing on the Consent Agenda or, prior to the vote, request an item be removed from the Consent Agenda for debate or discussion, voting in opposition to a recommendation, or declaring a conflict of interest with an item.

Committee recommendations on the Consent Agenda were Carried Unanimously at the Committee level.

(Voting rule varies as noted - Unanimous vote required)

That the following items on the Consent Agenda be adopted by consent:

9.1

EXECUTIVE COMMITTEE RECOMMENDATIONS

9.1.1

Board Appointments to External Organizations Policy

• (All Directors - One Vote)

  That the Board adopt the attached policy titled Board Appointments to External Organizations.

9.1.2

Climate Action Technical Advisory Committee

• (All Directors - One Vote)

  1. That the Regional District of Nanaimo create a Climate Action Technical Advisory Committee.

• 2. That the Climate Action Technical Advisory Committee terms of reference be approved.

• (All Directors - Weighted Vote)

  3. That $80,000 and a two year term 0.5 full-time equivalent position be in each of the proposed 2020 and 2021 budgets to establish and support the Committee.

• (All Directors - One Vote)

  4. That a report be prepared to the Board on the future of the Committee after the Committee has operated for 2 years.

9.1.3

Solid Waste Management Select Committee Terms of Reference

• (All Directors - One Vote)

  That the Solid Waste Management Select Committee’s Terms of Reference be retained in substance but amended to replace references to the Regional Solid Waste Advisory Committee with the Solid Waste Management Plan Monitoring Advisory Committee.

9.2

REGIONAL PARKS AND TRAILS SELECT COMMITTEE RECOMMENDATIONS

9.2.1

Mount Benson Parking Lot Update Fall 2019

• (All Directors - Weighted Vote)

  That the existing roadside parking lot on Benson View Road and the floating boardwalk at Witchcraft Lake be permanently decommissioned.

10.

ITEMS REMOVED FROM THE CONSENT AGENDA

11.

REPORTS

11.1

Mobile Wireless Services RFP - Approval

• (All Directors - Weighted Vote)

  That the Regional District of Nanaimo Board approve TELUS as the primary service provider for the supply of cellular service plans, mobile phones, and related hardware for a three-year term with an option to renew for two additional years.

12.

BYLAWS - NO ACCOMPANYING REPORT

12.1

Regional District of Nanaimo Emergency Program Extended Service Amendment Bylaw No. 952.01, 2019

• (All Directors - One Vote)

  That "Regional District of Nanaimo Emergency Program Extended Service Amendment Bylaw No. 952.01, 2019" be adopted.

12.2

Bow Horn Bay Fire Protection Service Amendment Bylaw No. 1385.10, 2019

• (All Directors - One Vote)

  That "Bow Horn Bay Fire Protection Service Amendment Bylaw No. 1385.10, 2019" be adopted.

13.

BUSINESS ARISING FROM DELEGATIONS

14.

MOTIONS FOR WHICH NOTICE HAS BEEN GIVEN

14.1

Nanoose Library Society, re Nanoose Bay Peninsula Water Service Area

Director Rogers provided notice of the following motion at the October 22, 2019 Regular Board meeting:

• (All Directors - One Vote)

  That the Nanoose Library Society property be brought into the Nanoose Bay Peninsula Water Service Area, and that subject to approval by the Union of BC Municipalities, the related capital charges of approximately $8,000 be funded through an allocation of Electoral Area E Community Works Funds.

14.2

Trail from San Pareil to Rathtrevor Beach Provincial Park

Director Mayne provided notice of the following motion at the November 5, 2019 Regional Parks and Trails Select Committee meeting:

• (All Directors - Weighted Vote)

  That staff be instructed to review a possible trail from San Pareil to Rathtrevor Beach Provincial Park.

15.

NEW BUSINESS

16.

IN CAMERA

• (All Directors - One Vote)

  That pursuant to the following sections of the Community Charter the Board proceed to an In Camera meeting:

  • 90(1)(c) labour relations or other employee relations;
  • 90(1)(e) the acquisition, disposition or expropriation of land or improvements, if the council considers that disclosure could reasonably be expected to harm the interests of the municipality;
  • 90(1)(k) negotiations and related discussions respecting the proposed provision of a municipal service that are at their preliminary stages and that, in the view of the council, could reasonably be expected to harm the interests of the municipality if they were held in public; and
  • 90(1)(m) a matter that, under another enactment, is such that the public may be excluded from the meeting.

17.

ADJOURNMENT