REGIONAL DISTRICT OF NANAIMO

REGULAR BOARD MEETING

AGENDA

 

Meeting #:
Date:
Time:
-
Location:
RDN Board Chambers

This meeting will be recorded

 


  • (All Directors - One Vote)

    That the minutes of the Regular Board meeting held June 26, 2018, be adopted.

  • (All Directors - Weighted Vote)

    That the Lease and Site License Agreement with Cedar School and Community Enhancement Society (CSCES) commencing the 1st of January 2019 ending the 31st of March 2020 be approved.

  • (All Directors - One Vote)

    That the trails and parks associated with the Whalebone Area of Gabriola be designated as the pilot project for the new signage strategy.

  • (All Directors - One Vote)

    That Electoral Area 'E' Parks and Open Space Advisory Committee  endorse the signage project, and Es-hw Sme~nts Community Park be the pilot location.

  • (All Directors - One Vote)

    That $170,000 in Community Works Funds is provided to undertake safety and accessibility upgrades to the Little Qualicum Hall and that $50,000 is budgeted over 2 years to complete the repairs.


Delegations Wishing to Speak to Development Variance Permit Application No. PL2018-008 - 2798 Sunset Terrace, Electoral Area ‘H’

  • (Electoral Area Directors, except EA 'B' - One Vote)

    That the Board approve Development Variance Permit No. PL2018-008 to increase the maximum permitted floor area for a recreational residence subject to the terms and conditions outlined in Attachments 2 to 4.


Delegations Wishing to Speak to Development Variance Permit Application No. PL2018-060 - 3471 Blueback Drive, Electoral Area ‘E’

  • (Electoral Area Directors, except EA 'B' - One Vote)

    That the Board approve Development Variance Permit No. PL2018-060 to reduce the setback from the top of slope 30 percent or greater from 8.0 metres to 3.0 metres, be approved subject to the terms and conditions outlined in Attachments 2 to 4.

  • (Electoral Area Directors, except EA 'B' - One Vote - Must be taken separately)

    1. That the Board approve the proposed Public Consultation Plan as outlined in Attachment 10.

  • 2. That the Board introduce and give first reading to “Regional District of Nanaimo Electoral Area A’ Official Community Plan Amendment Bylaw No. 1620.04, 2018”.

  • 3. That the Board give second reading to “Regional District of Nanaimo Electoral Area A’ Official Community Plan Amendment Bylaw No. 1620.04, 2018, having considered the impact on the current Financial Plan and Solid Waste Management Plan.

  • 4. That the Board receive the Summary of the Public Information Meeting held on June 7, 2018.

  • 5. That the Board introduce and give two readings to “Regional District of Nanaimo Land Use and Subdivision Amendment Bylaw No. 500.419, 2018.

  • 6. That the Board direct the Public Hearing on “Regional District of Nanaimo Electoral Area ‘A’ Official Community Plan Amendment Bylaw No. 1620.04, 2018 and “Regional District of Nanaimo Land Use and Subdivision Amendment Bylaw No. 500.419, 2018”, be delegated to Director McPherson.

  • 7. That the Board direct that the conditions set out in Attachment 2 of the staff report be completed prior to “Regional District of Nanaimo Electoral Area ‘A’ Official Community Plan Amendment Bylaw No. 1620.04, 2018 and “Regional District of Nanaimo Land Use and Subdivision Amendment Bylaw No. 500.419, 2018being considered for adoption.

  • (Electoral Area Directors, except EA 'B' - One Vote - Must be taken separately)

    1. That the Board receive the Summary of the Public Information Meeting held on June 11, 2018.

  • 2. That the conditions set out in Attachment 2 of the staff report be completed prior to Amendment Bylaw No. 500.421, 2018, being considered for adoption.

  • 3. That “Regional District of Nanaimo Land Use and Subdivision Amendment Bylaw No. 500.421, 2018”, be introduced and read two times.

  • 4. That the public hearing for “Regional District of Nanaimo Land Use and Subdivision Amendment Bylaw No. 500.421, 2018” be waived and notice of the Board’s intent to consider third reading be given in accordance with Section 467 of the Local Government Act.

Please note: Committee recommendation has no accompanying staff report

  • (All Directors - One Vote)

    That pending final approval by the Regional District of Nanaimo and the Union of BC Municipalities, up to $25,000 of Electoral Area ‘B’ Community Works Funds be allocated to update the engineering drawings and specifications for the Village Way Path Project to meet Ministry of Transportation and Infrastructure requirements.

Please note: Committee recommendation has no accompanying staff report

  • (Electoral Area Directors, except EA 'B' - One Vote)

    That staff be directed to provide a report on what would be required to increase the property size required for keeping of household poultry.

Please note: Committee recommendation has no accompanying staff report

  • (All Directors - One Vote)

    1. That staff provide a report considering changes to the EA ‘A’ Noise Bylaw to apply to rock breaking and similar or associated activities/processes so as to reduce noise levels to the Permissible Sound Levels (PSLs) expressed in terms of one-hour average sound levels values for outdoor noise and attenuation of noise through the walls of a dwelling provided in the provincial guidelines for pit and quarrying facilities.

  • 2. That the report consider applying the Permissible Sound Levels (PSLs) to activities that are anticipated to extend beyond four days and to restricting such activities to the period of Monday through Friday, excluding holidays, and to the hours of 8 am to 5 pm on those days.

  • (All Directors - Weighted Vote)

    1. That the Regional District of Nanaimo enter into standing offer agreements with Lidstone & Company and Young Anderson for the provision of routine legal services, including construction law advice.

  • 2. That the Regional District of Nanaimo enter into standing offer agreements with Harris & Company and Lidstone & Company for the provision of routine legal services for Employment and Labour Law.

  • 3. That the Board authorize the Chief Administrative Officer to engage alternate legal services providers when required.

  • (All Directors - One Vote)

    That the Board adopt the Consultation Plan for the Focused Regional Growth Strategy Review.

  • (All Directors - One Vote)

    1. That the 2017 Regional Growth Strategy Annual Report – Implementation and Progress, be endorsed.

  • 2. That a letter be sent to the Minister of Municipal Affairs and Housing to request that the Community Energy and Emissions Inventory data be updated.

  • 3. That the Regional Growth Strategy policies relating to affordable housing be included in the approved Focused Regional Growth Strategy Review.

  • (All Directors - One Vote)

    1. That the Board endorse a Bylaw Dispute Adjudication System.

  • 2. That the Board direct the preparation of bylaws, policies and agreements for the implementation of the Bylaw Dispute Adjudication System provided for in the Local Government Bylaw Notice Enforcement Act, for the Board’s approval.

  • 3. That the Board direct staff to work with Court Services Branch, Ministry of Attorney General to request the Lieutenant Governor in Council of the Province of British Columbia enact a Regulation under Section 29 of the Local Government Bylaw Notice Enforcement Act, applying the Act to the Regional District of Nanaimo.

  • (All Directors - One Vote)

    That staff be directed to report back upon the completion of the Water System Risk Management Plan.

  • (All Directors - Weighted Vote)

    1. That the Board award the construction contract for the Nanoose Bay Peninsula Pump Station to Windley Construction Ltd. for $1,713,119.00 (excluding GST).

  • 2. That the Board approve the addition of $375,000 to the project budget.

  • (All Directors - Weighted Vote)

    That the Board award the Engineering Services contract for the detailed design, tendering and construction services for the French Creek Pollution Control Centre Stage 4 Expansion Project and Odour Control Upgrades to AECOM for $2,506,980 (excluding GST).

  • (All Directors - One Vote)

    1. That Bowser Village Sanitary Sewer Service Rates and Regulations Bylaw No. 1773, 2018” be read three times.

  • (All Directors - One Vote / 2/3)

    2. That “Bowser Village Sanitary Sewer Service Rates and Regulations Bylaw No. 1773, 2018” be adopted.

  • (All Directors - One Vote)

    That “Bow Horn Bay Fire Protection Service Amendment Bylaw No. 1385.09, 2018” be introduced, read three times and forwarded to the Inspector of Municipalities for approval.

  • (All Directors - One Vote)

    That “Dashwood Fire Protection Service Amendment Bylaw No. 964.06, 2018” be introduced and read three times.

  • (All Directors, except Electoral Areas 'B' and 'F' - Weighted Vote)

    That the Board receive the DayPASS Fare Product Update for information.

  • (All Directors, except Electoral Areas 'B' and 'F' - Weighted Vote)

    That the Board receive the Fleet Update – Future Innovations report for information.

Please note: Committee recommendation came from Business Arising under New Business and there is no accompanying staff report

  • (Parksville, Qualicum Beach, Electoral Areas 'E', 'G', 'H' - Weighted Vote)

    That the Town of Qualicum provide free transit within the Town of Qualicum on routes 97 and 98 for a trial period of August 1, 2018 to September 30, 2018 with no cost to the Regional District of Nanaimo.

  • (All Directors, except Nanaimo - Weighted Vote)

    That staff be directed to report back on a recommended service option and implementation plan for the following solid waste curbside collection options:

    1. That glass collection at curbside be excluded from further consideration.
    2. That semi-automated collection service be excluded from further consideration.
    3. That staff be directed to conduct a public consultation and evaluation of the service options.
  • (All Directors - Weighted Vote)

    1. That the Board award a two (2) year contract for Regional Landfill Security services to Neptune Security Service in the amount of $170,000.00 from September 1, 2018 to August 31, 2020.

  • 2. That the General Manager of Regional and Community Utilities and the Director of Finance be authorized to extend the contract for an additional two (2) years if appropriate.

Please note: Committee recommendation came from Business Arising from Delegations and there is no accompanying staff report

  • (All Directors - One Vote)

    That Gabriola Island Recycling Organization's request for funding in the amount of $15,000 for reuse, recycling and education at Gabriola Island school be forwarded to the Board for consideration.

Please note: Committee recommendation came from Business Arising under New Business and there is no accompanying staff report

  • (All Directors, except Nanaimo - Weighted Vote)

    That staff provide a report that investigates internal delivery of curbside collection service.

     

  • (Electoral Area Directors, except EA 'B' - One Vote - Must be taken separately)

    1. That the Board receive the report of the Public Hearing held on July 9, 2018 for “Regional District of Nanaimo Land Use and Subdivision Amendment Bylaw No. 500.420, 2018”.

  • 2. That the Board give third reading to “Regional District of Nanaimo Land Use and Subdivision Amendment Bylaw No. 500.420, 2018”.

  • (Electoral Area Directors, except EA 'B' - One Vote)

    That the Board give third reading to “Regional District of Nanaimo Land Use and Subdivision Amendment Bylaw No. 500.418, 2018”.

  • (All Directors - One Vote)

    That pursuant to Section(s) 90 (1) (a), (c), (k) and (m) of the Community Charter the Board proceed to an In Camera meeting for discussions related to personal information about an identifiable individual who holds or is being considered for a position as an officer, employee or agent of the municipality, labour relations and other employee relations, a proposed service, and a matter that, under another enactment, is such that the public may be excluded from the meeting.
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