REGIONAL DISTRICT OF NANAIMO

COMMITTEE OF THE WHOLE

AGENDA

 

Meeting #:
Date:	Tuesday, January 08, 2019
Time:	3:00 P.m. - 4:00 P.m.
Location:	Board Chambers

 This meeting will be recorded

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1.

CALL TO ORDER

2.

APPROVAL OF THE AGENDA

3.

ADOPTION OF MINUTES

3.1

Regular Committee of the Whole Meeting - November 20, 2018

• That the minutes of the Regular Committee of the Whole meeting held November 20, 2018, be adopted.​

4.

INVITED PRESENTATIONS

4.1

Kwispaa LNG/Steelhead Natural Gas Pipelines, re Project Overview

4.2

Larry Stevenson, CEO, and Andrea Thomas, Manager, Corridor Development, Island Corridor Foundation, re Introductions and Updates

5.

DELEGATIONS

5.1

Dale Harvey, Chair, Nanaimo Seniors Task Force and Deborah Hollins, Executive Director, Nanaimo Family Life, re Age Friendly City Plan as per Guidelines set out by the World Health Organization

5.2

Gabriola Historical and Museum Association, re Request for Increase to Existing Regional District of Nanaimo Grant to the Gabriola Historical and Museum Society

5.3

Steve Earle, Gabriola Community Bus Foundation, re Funding Increase for Gabriola Community Bus Foundation

6.

CORRESPONDENCE

• That the following correspondence be received for information:

6.1

Town of Qualicum Beach, re Request for Letter of Support for Qualicum Beach Community Park All-Season Field Upgrade

6.2

MNP, re Regional District of Nanaimo Audit Service Plan - Year Ending December 31, 2018

7.

COMMITTEE MINUTES

• That the following minutes be received for information:

7.1

Agricultural Advisory Committee - December 7, 2018

8.

COMMITTEE RECOMMENDATIONS

8.1

Agricultural Advisory Committee

8.1.1

Gathering for Events Brochure Update

Please note: Committee recommendation has no accompanying staff report

• That the Committee recommend that Regional District of Nanaimo staff and Directors look into Special Events permits for smaller events than 500 people that would apply to gathering for events in the Agricultural Land Reserve.

9.

CORPORATE SERVICES

9.1

Public Engagement Review of the 2019 Proposed Budget

• That the public consultation results be incorporated into the Board’s deliberations on the proposed 2019 budget.

9.2

Web Map Request for Proposals

• That the contract for the Web Map Request for Proposals be awarded to ESRI Canada for $151,810 (excluding GST), subject to Board approval of the 2019 budget.

10.

RECREATION AND PARKS

10.1

Grant Funding Applications for Huxley Community Park Improvements

• 1. That an application for grant funding be submitted for the Huxley Community Park Improvements, Phase II through the ICIP - Community, Culture and Recreation Program.

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• 2. That an application for grant funding be submitted for the Huxley Community Park Improvements, Phase II and Phase III through the ICIP - Northern and Rural Communities Program.

• 3. That the Board supports the Huxley Park Community Improvements and commits its funding share of the project costs in the amount of $206,346.

10.2

Grant Funding Applications for Benson Creek Falls Regional Park Infrastructure

• 1. That an application for grant funding be submitted for the Benson Creek Falls Regional Park Infrastructure Project through the ICIP - Community, Culture and Recreation Program.

• 2. That the Board support the Benson Creek Falls Infrastructure Project and commit the Regional District’s share of the project costs under the ICIP - Community, Culture and Recreation Program in the amount of $146,685.

• 3. That an application for grant funding be submitted for the Benson Creek Falls Regional Park Infrastructure Project through the ICET - Economic Infrastructure and Innovation Program.

• 4. That the Board support the Benson Creek Falls Regional Park Infrastructure Program and commit the Regional District’s share of the project costs under the ICET - Economic Infrastructure and Innovation Program in the amount of $412,500.

10.3

Mount Benson Regional Park Parking Lot – Tender Award Approval

• 1. That the tender award for the Mount Benson parking lot project be approved and that Notice of Award be issued to Milestone Equipment Contracting Inc. for a value of $526,758.15 (plus GST).

• 2. That the Construction Contract between the Regional District of Nanaimo and Milestone Equipment Contracting Inc. for the Mount Benson parking lot project be executed.

• 3. That an additional 15% contingency in the amount of $80,000.00 be carried for the Mount Benson parking lot project.

11.

REGIONAL AND COMMUNITY UTILITIES

11.1

Conditional Management Plan for French Creek Pollution Control Centre Pump Stations

• That the Board approve the 2019-2022 Conditional Management Plan agreement between the Regional District of Nanaimo, Canadian Food Inspection Agency, Environment and Climate Change Canada, Fisheries and Oceans Canada, and the BC Ministry of Environment and Climate Change Strategy.

11.2

San Pareil Water Supply Local Service Area Capital Charge Bylaw No. 1781, 2019

• That “San Pareil Water Supply Local Service Area Capital Charge Bylaw No. 1781, 2019” be introduced, read three times, adopted, and forwarded to the Inspector of Municipalities for Approval.

11.3

Bylaw Nos. 813.55 and 889.73 – French Creek Sewer Service Area Amendment

• 1. That “French Creek Sewerage Facilities Local Service Boundary Amendment Bylaw No. 813.55, 2018” be introduced, read three times, and forwarded to the Inspector of Municipalities for approval.

• 2. That “Regional District of Nanaimo Northern Community Sewer Local Service Boundary Amendment Bylaw No. 889.73, 2018” be introduced, read three times, and forwarded to the Inspector of Municipalities for approval.

11.4

Hydrometric Monitoring Station Operational Agreement

• That the Board endorse and execute the Hydrometric Monitoring Station Operational Agreement with Fisheries and Oceans Canada (DFO) and BC Ministry of Forests Lands Natural Resource Operations and Rural Development (FLNR) in support of the operational partnership for multiple streamflow monitoring stations in the RDN.

12.

TRANSPORTATION AND EMERGENCY PLANNING SERVICES

12.1

Emergency Operations Centre Grant - UBCM Community Emergency Preparedness Fund Amendment

• That the Board endorse the amendment to the Emergency Operations Centre Union of British Columbia Municipalities Community Emergency Preparedness Fund Grant to purchase additional equipment to enhance the function of the Emergency Operations Centre by approving spending of $9,000 remaining of the initial $24,000 grant.

12.2

Nanaimo Search and Rescue Funding

• That the renewal of the Contribution Agreement with the Nanaimo Search and Rescue Society for a term commencing February 1, 2019 and ending on December 31, 2023 be endorsed.

12.3

White Heather Lane Interface Firewater Storage Tank – Construction Tender Award

• That the contract for the construction of the White Heather Lane Interface Firewater StorageTank be awarded to David Stocker Excavating Ltd. for the tender price of $166,351.15 (excluding GST)

13.

BUSINESS ARISING FROM DELEGATIONS

14.

MOTIONS FOR WHICH NOTICE HAS BEEN GIVEN

14.1

Jonanco Hobby Workshop Association Society, re Electoral Area C Community Works Funds

• Director Young served notice of the following motion at the December 4, 2018 Regular Board meeting:

  That up to $31,288.00 of Electoral Area C Community Works Funds be allocated to Jonanco Hobby Workshop Association Society, for improvements to their parking lot. 

14.2

2019 Budget Update, re Huxley Park Improvements Phase 2

• Director Craig served notice of the following motion to the Corporate Officer on December 19, 2018:

  That the 2019 proposed budget, as presented on December 4, 2018, be amended so that the Regional District of Nanaimo funding for Huxley Park Improvements Phase 2 is split over a two-year period between 2019 and 2020 in the 5-year financial plan based on the final funding contributions collected by donation.

15.

NEW BUSINESS

15.1

Directors' Roundtable

16.

IN CAMERA

• That pursuant to Section(s) 90 (1) (e), (i), (k) and (m) of the Community Charter the Committee proceed to an In Camera meeting for discussions related to the acquisition, disposition or expropriation of land or improvements, the receipt of advice that is subject to solicitor-client privilege, the provision of a proposed service, and items related to issues of intergovernmental relationships.

17.

ADJOURNMENT