REGIONAL DISTRICT OF NANAIMO
REGULAR BOARD MEETING
AGENDA
 

Tuesday, July 26, 2022

1:00 P.m. - 3:00 P.m.

Board Chambers (Webstreamed)

This meeting will be recorded

 

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1.

CALL TO ORDER

The Chair will call the meeting to order and respectfully acknowledge the Coast Salish Nations on whose traditional territory this meeting takes place.

2.

APPROVAL OF THE AGENDA

3.

ADOPTION OF MINUTES

• (All Directors - One Vote)

  That the minutes of the Regular Board meeting held July 12, 2022, be adopted.

3.1

Regular Board Meeting - July 12, 2022

4.

CORRESPONDENCE

5.

UNFINISHED BUSINESS

6.

COMMITTEE MINUTES

• (All Directors - One Vote)

  That the following minutes be received for information:

6.1

Electoral Area Services Committee Meeting - July 7, 2022

6.2

Transit Select Committee Meeting - July 14, 2022

7.

CONSENT AGENDA

Note: Directors may adopt in one motion all recommendations appearing on the Consent Agenda or, prior to the vote, request an item be removed from the Consent Agenda for debate or discussion, voting in opposition to a recommendation, or declaring a conflict of interest with an item.

Committee recommendations on the Consent Agenda were Carried Unanimously at the Committee level.

(Voting rule varies as noted - Unanimous vote required)

That the following items on the Consent Agenda be adopted by consent:

7.1

ELECTORAL AREA SERVICES COMMITTEE RECOMMENDATIONS

7.1.1

Malaspina Galleries Signs

Please note: Committee recommendation has no accompanying staff report

• (All Directors - One Vote)
  
  That the placement and upkeep of a sign by Gabriola Museum at Malaspina Galleries, with the suggested text changes [more information about the natural formations and geology of the site, and more First Nations information] and removal of the reference to "jumping off", be supported.

7.1.2

Parks Tour Discussion

Please note: Committee recommendation has no accompanying staff report

• (All Directors - One Vote)
  
  That staff explore parking options at the Commons for Huxley Community Park users.

7.1.3

Proposed Regional District of Nanaimo Zoning Bylaw No. 2500 

• (Electoral Area Directors, except EA B - One Vote)
  
  1. That the Board receive the public engagement results summary.

• 2. That the Board receive the draft Regional District of Nanaimo Zoning Bylaw No. 2500 for information.

• 3. That the Board release the draft Bylaw to the public and direct that opportunities for formal public engagement will be available after the 2022 general municipal election.

7.2

TRANSIT SELECT COMMITTEE RECOMMENDATIONS

7.2.1

District of Lantzville Free Transit For Minetown Day - 2022

• (All Directors, except Electoral Areas B and F - Weighted Vote)
  
  That the Board approve the Seaside Community Society’s request for free transit services on Route 11 – Lantzville for the ‘Minetown Day’ event being held on Saturday, August 6, 2022.

8.

ITEMS REMOVED FROM THE CONSENT AGENDA

9.

COMMITTEE RECOMMENDATIONS

9.1

ELECTORAL AREA SERVICES COMMITTEE RECOMMENDATIONS

9.1.1

Development Permit with Variance Application No.PL2022-058 - 1752 Timberlands Road, Electoral Area A

Delegations Wishing to Speak to Development Permit with Variance Application No.PL2022-058 - 1752 Timberlands Road, Electoral Area A

• (Electoral Area Directors, except EA B - One Vote)
  
  That the Board approve Development Permit with Variance No. PL2022-058 to permit the construction of two light industrial buildings on the property subject to the terms and conditions outlined in Attachment 2.

9.1.2

Development Variance Permit Application No. PL2021-168 - 3046 Hillview Road, Electoral Area E

Delegations Wishing to Speak to Development Variance Permit Application No. PL2021-168 - 3046 Hillview Road, Electoral Area E

• (Electoral Area Directors, except EA B - One Vote)
  
  That the Board approve Development Variance Permit No. PL2021-168 to reduce the minimum front lot line setback from 8.0 metres to 4.0 metres to permit the construction of a detached garage and retaining wall subject to the terms and conditions outlined in Attachment 2.

9.1.3

Development Variance Permit Application No. PL2022-056 - 3180 Dogleg Road, Electoral Area F

Delegations Wishing to Speak to Development Variance Permit Application No. PL2022-056 - 3180 Dogleg Road, Electoral Area F

• (Electoral Area Directors, except EA B - One Vote)
  
  That the Board approve Development Variance Permit No. PL2022-056 to reduce the required number of parking spaces for a mini storage facility, subject to the terms and conditions outlined in Attachment 2.

9.1.4

Regional District of Nanaimo Development Application, Notification Procedures and Fees Bylaw No. 1845, 2022 - Information Update

• (Electoral Area Directors, except EA B - One Vote - must be taken separately)
  
  1. That the Board rescind third reading of “Regional District of Nanaimo Development Application, Notification Procedures and Fees Bylaw No. 1845, 2022”.

• 2. That the Board amend “Regional District of Nanaimo Development Application, Notification Procedures and Fees Bylaw No. 1845, 2022” to include the changes outlined in Attachment 2.

• 3. That the Board give third reading to “Regional District of Nanaimo Development Application, Notification Procedures and Fees Bylaw No. 1845, 2022” as amended.

• (Electoral Area Directors, except EA B - One Vote / 2/3)
  
  4. That the Board adopt “Regional District of Nanaimo Development Application, Notification Procedures and Fees Bylaw No. 1845, 2022”.

10.

REPORTS

10.1

Update on Community Health Network Contracts with Island Health

• (All Directors - Weighted Vote)
  
  1. That the Regional District of Nanaimo advise Island Health that the contract for the Nanaimo Community Health Network will not be renewed at the end of its term on November 30, 2022.

• (All Directors - One Vote)
  
  2. That the Regional District of Nanaimo request the City of Nanaimo to consider administering this services contract with Island Health beyond the end of term.

• 3. That if the City of Nanaimo or Island Health refuse the new term contract, Island Health be requested to consider the United Way for this services contract.

• 4. That Island Health be requested to consult with RDN Recreation Services in their review of how to involve local governments in their social determinants of health.

10.2

Electoral Area F Official Community Plan Update Project

• (Electoral Area Directors, except EA B - One Vote)
  
  1. That the Board receive the Electoral Area F Official Community Plan Update Round 2 Engagement Summary.

• 2. That the Board receive the Electoral Area F Official Community Plan Update Final Engagement Summary and Recommendations.

10.3

Update on the Sea Level Rise and Adaptation Program and River Floodplain Maps

Presentation to be made by Jamai Schile, Senior Planner, and Jeff Marvin, Project Engineer, Kerr Wood Liedal Consulting Engineers.

• (Electoral Area Directors, except EA B - One Vote)
  
  1. That the Board direct the completed riverine mapping information be communicated to the public.

• 2. That the Board direct “Regional District of Nanaimo Floodplain Management Bylaw No. 1469, 2006” be reviewed and updated to incorporate the findings of the riverine flood hazard mapping studies.

10.4

Extension and District Recreation Commission Community Works Funding Agreement

• (All Directors - Weighted Vote)
  
  That upon execution of the attached Contribution Agreement up to $117,200 Electoral Area C Community Works Funds be committed to Extension and District Recreation Commission for the purpose and scope outlined in Schedule B of the Agreement.

10.5

Extension and District Recreation Commission Service Agreement 2022 - 2027

• (All Directors - Weighted Vote)
  
  1. That the attached Services Agreement between the Regional District of Nanaimo and Extension and District Recreation Commission be approved.

• (Lantzville, Electoral Areas A, B, C - Weighted Vote)
  
  2. That the Regional District of Nanaimo work with Extension and District Recreation Commission and Nanaimo Ladysmith Public Schools (NLPS) on the feasibility for community use a land use agreement for the NLPS property adjacent to the Extension and District Recreation Commission properties on Ryder Road.

10.6

Sunnybeach Shoreline Restoration Budget Increase

• (All Directors - Weighted Vote)
  
  1. That the Sunnybeach shoreline restoration project budget be increased from $20,000 to $47,000 by allocating Electoral Area H Community Works Funds.

• 2. That the 2022-2026 Financial Plan be amended accordingly.

10.7

San Malo Community Park Expenditures Report

• (All Directors - One Vote)

  That the San Malo Community Park Expenditures Report be received as information.

10.8

Options for Public Engagement and Referendum for the D69 Pool Service and Expansion

• (All Directors - One Vote) 

  That the Staff Report dated July 26, 2022, “Options for Public Engagement and Referendum for the D69 Pool Service and Expansion” be received for information.

10.9

Board Remuneration 2023 - 2026

• (All Directors - Weighted Vote - must be taken separately)
  
  1. That the Board receive the Staff Report dated July 26, 2022, entitled “Board Remuneration Review 2023 – 2026” for information purposes.

• 2. That the Board provide direction on whether the “Regional District of Nanaimo Board Remuneration, Expenses and Benefits Bylaw No. 1770.02” should be amended with Option 1 Base Rate Not Including Meeting Fees, Option 2 Salary Only (Annual Amount) or an alternate Option effective November 8, 2022.

• 3. That the “Regional District of Nanaimo Board Remuneration, Expenses and Benefits Bylaw No. 1770.02” be amended to increase Meals, Overnight Per Diem and Private Dwelling reimbursement rates to $20 for Breakfast, $25 for lunch, $40 for dinner, $75 for overnight per diem and $40 for private dwelling reimbursement effective November 8, 2022.

10.10

Sustainable Procurement Update - July 2022

• (All Directors - One Vote)
  
  That, based on the Staff Report dated July 26, 2022, the Board approve the revised Purchasing Policy integrated with Sustainable Procurement considerations.

10.11

Greater Nanaimo Pollution Control Centre Grit and Sedimentation Tank Replacement Mechanism Supply Contract Award

• (All Directors - Weighted Vote)
  
  1. That the Regional District of Nanaimo Board approve the award of a contract in the amount of $958,260 (exclusive of refundable taxes) to Brentwood Industries Inc. for the supply of replacement collector mechanisms for the Greater Nanaimo Pollution Control Centre Grit and Sedimentation Tanks 1, 2 and 3.

• 2. That the Regional District of Nanaimo Board authorize the Chief Administrative Officer and the Corporate Officer to execute the contract.

11.

BUSINESS ARISING FROM DELEGATIONS

12.

NEW BUSINESS

13.

IN CAMERA

• (All Directors - One Vote)

  That pursuant to the following sections of the Community Charter the Board proceed to an In Camera meeting:

  • 90(1)(e) the acquisition, disposition or expropriation of land or improvements, if the council considers that disclosure could reasonably be expected to harm the interests of the municipality;
  • 90(1)(m) a matter that, under another enactment, is such that the public may be excluded from the meeting;
  • 90(1)(n) the consideration of whether a council meeting should be closed under a provision of this subsection or subsection (2); and
  • 90(2)(b) the consideration of information received and held in confidence relating to negotiations between the municipality and a provincial government or the federal government or both, or between a provincial government or the federal government or both and a third party.

14.

ADJOURNMENT