REGIONAL DISTRICT OF NANAIMO
REGULAR BOARD MEETING
AGENDA

Tuesday, July 25, 2023

1:00 P.m. - 3:00 P.m.

Board Chambers (Webstreamed)

This meeting will be recorded

 

---

1.

CALL TO ORDER

2.

TERRITORIAL ACKNOWLEDGEMENT

The Chair will respectfully acknowledge the Coast Salish Nations on whose traditional territory this meeting takes place.

3.

APPROVAL OF THE AGENDA

4.

ADOPTION OF MINUTES

• (All Directors - One Vote)

  That the minutes of the Regular Board meeting held July 11, 2023, be adopted.

4.1

Regular Board Meeting - July 11, 2023

5.

DELEGATIONS - ITEMS NOT ON THE AGENDA

5.1

Chris Burger, Corcan Meadowood Residents Association, re Northern Recreation Services, Attending in Person

5.2

Stephen Scott, Errington War Memorial Hall Association, re Request for Funding for Seismic Renovation of Errington Hall, Attending In Person

6.

CORRESPONDENCE

7.

COMMITTEE MINUTES

• (All Directors - One Vote)

  That the following minutes be received for information:

7.1

Special Electoral Area Services Committee Meeting - July 4, 2023

7.2

Committee of the Whole Meeting - July 5, 2023

7.3

Committee of the Whole Meeting - July 6, 2023

7.4

Solid Waste Management Select Committee Meeting - July 18, 2023

8.

CONSENT AGENDA

Note: Directors may adopt in one motion all recommendations appearing on the Consent Agenda or, prior to the vote, request an item be removed from the Consent Agenda for debate or discussion, voting in opposition to a recommendation, or declaring a conflict of interest with an item.

Committee recommendations on the Consent Agenda were Carried Unanimously at the Committee level.

(Voting rule varies as noted - Unanimous vote required)

That the following items on the Consent Agenda be adopted by consent:

8.1

SPECIAL ELECTORAL AREA SERVICES COMMITTEE RECOMMENDATIONS

8.1.1

Nanoose Bay Sport Courts

Please note: Committee recommendation has no accompanying staff report

• (All Directors - One Vote)

  That staff review possible restrictions and signage for permissible uses of the sport court in Jack Bagley Community Park.

8.1.2

Water Access Workshop Discussion

Please note: Committee recommendation has no accompanying staff report

• (All Directors - One Vote)

  That the committee volunteers further revise the draft criteria and use the criteria to rank the water accesses to determine which may be candidates for improvements.

8.1.3

Benson Creek Falls Regional Park Creekside Place Staging Area Advisory Committee Appointment

Please note: Committee recommendation has no accompanying staff report

• (All Directors - One Vote)

  That D. Remillard be appointed as the East Wellington / Pleasant Valley Parks and Open Space Advisory Committee representative to the Benson Creek Falls Regional Park Creekside Place Staging Area Advisory Committee. 

8.1.4

Request for Relaxation of the Minimum 10% Perimeter Frontage Requirement in Relation to Subdivision Application No. PL2019-065 Meadowood Way, Electoral Area F

• (Electoral Area Directors, except EA B - One Vote)

  That the Board approve the request to relax the minimum 10% perimeter frontage requirements for proposed Lots 2, 3, 4, and 5 in relation to Subdivision Application No. PL2019-065.

8.1.5

Lighthouse Community Centre Society General Service Agreement

• (All Directors - Weighted Vote)

  That the Lighthouse Community Centre Society General Service Agreement (2023-2026) be approved.

8.1.6

Lease and Site License Agreement with Cedar School and Community Enhancement Society (2023-2024)

• (All Directors - Weighted Vote)

  That the attached Lease and Site License Agreement with Cedar School and Community Enhancement Society (CSCES) for a term of eleven (11) months to commence August 1^st, 2023, and end June 30^th, 2024, be approved.

8.1.7

Crown Tenure over Dashwood Lot 6, District Lot 76, Newcastle District, Plan 2619

• (All Directors - One Vote)

  1. That staff be directed to apply to the Province of British Columbia for Crown Land Tenure over Lot 6, District Lot 76, Newcastle District, Plan 2619 to manage as an Electoral Area G Community Park.

• (All Directors - Weighted Vote)

  2. That funds be allocated in the 2024 Electoral Area G Community Park Budget and Five Year Financial Plan for park improvements and maintenance.

8.1.8

Emergency Reception Centre License of Use Agreement Renewals

Please note: An additional recommendation was added by the Committee (No. 2)

• (All Directors - Weighted Vote)
  
  1. That the renewal of Emergency Reception Centre License of Use Agreements with each of the following:

  a. the Cedar Community Association

  b. the Cranberry Fire Protection District

  c. the Gabriola Senior Citizens Association

  d. the Nanoose Bay Activity & Recreation Society

  e. the Arrowsmith Agricultural Association

  f. the Lighthouse Community Centre Society; and

  g. the Bowser and District Branch (211) of the Royal Canadian Legion

  be approved for the five-year term commencing April 1, 2023 and ending March 31, 2028.

• (Electoral Area Directors - Weighted Vote)

  2. That Area C, Errington Hall and Meadowood be approached regarding a potential Emergency Reception Centre.

8.1.9

2023 Community Resiliency Investment Fund Grant Application

• (All Directors - One Vote)

  That the grant application by the Regional District of Nanaimo to the Union of British Columbia Municipalities, Community Resiliency Investment Fund for $449,323.97 for FireSmart activities be endorsed.

8.2

SOLID WASTE MANAGEMENT SELECT COMMITTEE RECOMMENDATIONS

8.2.1

Mandatory Waste Source Separation - Order in Council

• (All Directors - One Vote)

  That the Board receive the Mandatory Waste Source Separation – Order in Council report for information.

9.

ITEMS REMOVED FROM THE CONSENT AGENDA

10.

COMMITTEE RECOMMENDATIONS

10.1

SPECIAL ELECTORAL AREA SERVICES COMMITTEE RECOMMENDATIONS

10.1.1

Development Variance Permit Application No. PL2023-074 2364 Yellow Point, Electoral Area A

Chair to Call for Members of the Public Wishing to Speak to Development Variance Permit Application No. PL2023-074 2364 Yellow Point, Electoral Area A

• (Electoral Area Directors, except EA B - One Vote)

  That following notification of adjacent properties, the Board approve Development Variance Permit No. PL2023-074 to reduce the minimum setback for All non-farm buildings and structures – All lot lines from 8.0 metres to 6.2 metres for a detached garage subject to the terms and conditions outlined in Attachment 2.

10.1.2

Zoning Amendment Application No. PL2022-003 Lot 2, Allsbrook Rd, Electoral Area F Amendment Bylaw 1285.39, 2023 - Introduction

• (Electoral Area Directors, except EA B - One Vote)

  1. That the Board receive the Report of the Community Engagement as provided in Attachment 3.

• 2. That the conditions set out in Attachment 6 of the staff report be completed prior to Amendment Bylaw No. 1285.39 being considered for adoption.

• 3. That “Regional District of Nanaimo Electoral Area ‘F’ Zoning and Subdivision Amendment Bylaw No. 1285.39”, as provided in Attachment 7, be introduced, and read two times.

• 4. That the Public Hearing on “Regional District of Nanaimo Electoral Area ‘F’ Zoning and Subdivision Amendment Bylaw No. 1285.39, 2023”, be delegated to the Director for Electoral Area F.

10.1.2.1

Delegation Submission - Greg MacKenzie, re Zoning Amendment Application No. PL2022-003 Lot 2, Allsbrook Rd, Electoral Area F Amendment Bylaw 1285.39, 2023, Attending in Person

10.1.3

Temporary Use Permit Application No. PL2023-015 2660 Holden Corso Road, Electoral Area A

Chair to Call for Members of the Public Wishing to Speak to Temporary Use Permit Application No. PL2023-015 2660 Holden Corso Road, Electoral Area A

• (Electoral Area Directors, except EA B - One Vote)

  1. That the Board receive the Report of the Community Engagement and Written Submissions as provided in Attachment 2.

• 2. Following public notification, that the Board approve Temporary Use Permit No. PL2023-015 to allow a dog daycare facility on the subject property subject to the terms and conditions outlined in Attachment 4.

• 3. That the Board direct staff to complete the required notification for Temporary Use Permit No. PL2023-015.

11.

REPORTS

11.1

2023-2026 Interim Strategic Plan Report

Please note: Brian Carruthers, BD Carruthers and Associates, in attendance to answer questions

• (All Directors - One Vote)
  
  That the Board endorse the “Regional District of Nanaimo Interim Strategic Plan Report” OR provide direction on amendments to refine the key priorities and goals for the current term of office.

11.2

Second Quarter 2023 Strategic Plan and Key Initiatives Update

• (All Directors - One Vote)
  
  That the Board receive the report titled “Second Quarter 2023 Strategic Plan and Key Initiatives Update”, dated July 25, 2023, for information.

11.3

Financial Report - January 1 to June 30, 2023

• (All Directors - One Vote)
  
  That the Financial Report for the period January 1, 2023 to June 30, 2023 be received for information.

11.4

Development Permit with Variance Application No. PL2022-092 Lee Road West, Electoral Area G

Please note: This report was originally considered at the July 11, 2023 Board meeting. Recommendation has been updated

Chair to Call for Members of the Public Wishing to Speak to Development Permit with Variance Application No. PL2022-092 Lee Road West, Electoral Area G

• (Electoral Area Directors, except EA B - One Vote)
  
  That the Board consider approval of Development Permit with Variance No. PL2022-092 to permit a dwelling unit at its regular meeting scheduled for July 25, 2023 subject to the terms and conditions outlined in Attachment 3 and pending the outcome of the required notification.

11.5

Zoning Amendment Application No. PL2022-170, Lot 3 Anderson Ave, Electoral Area H Amendment Bylaw No. 500.442, 2023 - Adoption

• (Electoral Area Directors, except EA B - One Vote)
  
  That the Board adopt “Regional District of Nanaimo Land Use and Subdivision Amendment Bylaw No. 500.442, 2023”.

11.6

License of Use - Nanoose Place Electric Vehicle Charging Station Installation

• (All Directors - Weighted Vote)
  
  That the Board authorize the License of Use with Nanoose Bay Recreation and Activities Society, as presented.

11.7

Parks Biodiversity Plan

• (All Directors - Weighted Vote)
  
  That the development of a Parks Biodiversity Plan be endorsed and the financial implications be included in the 2024 Budget for review and discussion.

11.8

Management & Operations of Meadowood Community Hall - July 2023 Update

• (All Directors - One Vote)
  
  1. That alternative operating options for Meadowood Community Hall be presented to the Board.

• 2. That efforts be made using existing resources for the Regional District of Nanaimo to open the Meadowood Community Hall at limited capacity.

11.9

Parks Update Report - Q2 2023

• (All Directors - One Vote)
  
  That the Parks Update Report - Q2 2023 be received for information.

12.

BUSINESS ARISING FROM DELEGATIONS AND CORRESPONDENCE

13.

NEW BUSINESS

14.

IN CAMERA

• (All Directors - One Vote)

  That pursuant to the following sections of the Community Charter the Board proceed to an In Camera meeting:

  • 90(1)(a) personal information about an identifiable individual who holds or is being considered for a position as an officer, employee or agent of the municipality or another position appointed by the municipality
  • 90(1)(c) labour relations or other employee relations
  • 90(1)(e) the acquisition, disposition or expropriation of land or improvements, if the council considers that disclosure could reasonably be expected to harm the interests of the municipality
  • 90(1)(g) litigation or potential litigation affecting the municipality
  • 90(1)(i) the receipt of advice that is subject to solicitor-client privilege, including communications necessary for that purpose
  • 90(1)(k) negotiations and related discussions respecting the proposed provision of a municipal service that are at their preliminary stages and that, in the view of the council, could reasonably be expected to harm the interests of the municipality if they were held in public
  • 90(1)(m) a matter that, under another enactment, is such that the public may be excluded from the meeting

15.

ADJOURNMENT