REGIONAL DISTRICT OF NANAIMO
REGULAR BOARD MEETING
AGENDA
 

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Board Chambers (Webstreamed)

This meeting will be recorded

 



The Chair will respectfully acknowledge the Coast Salish Nations on whose traditional territory this meeting takes place.

  • (All Directors - One Vote)

    That the minutes of the Regular Board meeting held November 22, 2022, be adopted.

Note: Directors may adopt in one motion all recommendations appearing on the Consent Agenda or, prior to the vote, request an item be removed from the Consent Agenda for debate or discussion, voting in opposition to a recommendation, or declaring a conflict of interest with an item.


Committee recommendations on the Consent Agenda were Carried Unanimously at the Committee level.


(Voting rule varies as noted - Unanimous vote required)


That the following items on the Consent Agenda be adopted by consent:

Please note: Committee recommendation has no accompanying staff report.

  • (All Directors - One Vote)

    That the proposed improvements to the Errington Community Park Concession Building be prioritized over the Errington Community Park Sport Court Project.

Please note: Committee recommendation has no accompanying staff report.

  • (All Directors - One Vote)

    That the Regional District of Nanaimo approach Crown Land BC to negotiate a land tenure agreement for Lot 1 PID: 026919818 and Lot 2 PID: 026919826 beside Romain Community Park.

Please note: Committee recommendation has no accompanying staff report.

  • (All Directors - One Vote)

    That a bike skills park be constructed at the French Creek School Community Park or another suitable location in Electoral Area F.

Please note: The original recommendation was varied by the Committee.

  • (All Directors - One Vote)

    1. That the Rivers Edge Community Trail Network Plan be amended by removing the parking lot and shelter area upgrade.

  • 2. To defer the discussion of the Rivers Edge Community Trail Network Plan to the next Electoral Area G Parks and Open Space Advisory Committee meeting to allow for more input to the plan.

  • (All Directors - One Vote)

    That the French Creek Community Park improvements proposed in the staff report be included in the 2024 Parks Services workplan.

Please note: Committee recommendation has no accompanying staff report.

  • (All Directors - One Vote)

    That a master plan be developed for Maple Lane Community Park that will include engagement with the neighborhood of San Pareil to guide the planning and placement of future amenities and leverage the Regional District of Nanaimo Parks Amenity Donation Program and application to future applicable grant programs for select features.

  • (Electoral Area Directors, except EA B - One Vote)

    1. That the Board approve Development Permit No. PL2022-146 to permit a two-lot subdivision subject to the terms and conditions outlined in Attachment 3.

  • 2. That the Board approve the request to relax the minimum 10% perimeter frontage requirement for proposed Lots A and B in relation to Subdivision Application No. PL2022-005.

  • (All Directors - One Vote)

    1. That the Regional District of Nanaimo Board support the continued use of Policy D1-01, Adjustment for Water Leak in its current form.

  • 2. That the Regional District of Nanaimo Board uphold the decision by staff to not grant an exception to Policy D1-01, Adjustment for Water Leak as requested by Rhonda Leigh and Clark Routledge, and require the payment of their water bill without adjustment.

Please note: At its September 27, 2022 meeting, the Board passed the following motions:


That funding to eligible active trail user groups to carry out trail maintenance and upgrades within the Regional District of Nanaimo be considered as follows: 

1. The Nanaimo Mountain Bike Club - Outer Bypass Trail Project be approved in the amount of $15,000 from the Regional Parks Budget.

2. That the proposed community trail projects from the Lighthouse Country Recreation ($3,000 – Electoral Area H Community Parks Budget) and Gabriola Land and Trails Trust ($500 – Electoral Area B Community Parks Budget) be forwarded to the Electoral Area Services Committee for approval and that the 2022-2026 Financial Plan be amended accordingly.

  • (All Directors - Weighted Vote)

    That the proposed community trail projects from the Lighthouse Country Recreation ($3,000 – Electoral Area H Community Parks Budget) and Gabriola Land and Trails Trust ($500 – Electoral Area B Community Parks Budget) be approved and that the 2022-2026 Financial Plan be amended accordingly.

  • (All Directors - One Vote)

    That the Board support an application to the Province of British Columbia for Crown Land Tenure to proceed with shoreline restoration works at Sunnybeach Road Beach Access in Electoral Area H.

Please note: There is no accompanying staff report.

  • (All Directors - One Vote)

    That the Board amend the Terms of Reference for the Electoral Area H Parks and Open Space Advisory Committee to change the quorum of the Committee to be a majority of the current members of the Committee, with a minimum quorum of three members.

Please note: There is no accompanying staff report.

  • (All Directors - Weighted Vote)

    That $20,000 in Electoral Area F Feasibility Funds be allocated in 2023 to a study of the feasibility of establishing a rainwater management service area in the area of Grafton Avenue and Virginia Estates, and to advise of any available grant funding for this project. 

  • (All Directors - One Vote)

    That “French Creek Village Streetlighting Local Service Area Conversion and Boundary Amendment Bylaw No. 1062.06, 2022” be introduced and read three times, and that, after having been read three times, be forwarded to the Inspector of Municipalities for Approval.

Please note: There is no accompanying staff report.

  • (All Directors - One Vote)

    That staff be directed to prepare a report and recommendations for latecomer agreements (or alternative mechanisms) and review bylaws related to San Pareil Water Service including the capital charge, rates, and reserves bylaws with a specific focus on new connections and additions to the utility and the service area.

Please note: There is no accompanying staff report.

  • (Parksville, Qualicum Beach, Electoral Areas E, F, G, H - Weighted Vote)

    1. That MAC School for the Creative - Youth Art Lab $2,500 grant application for art supplies and software be approved. 

  • 2. That the Ravensong Aquatic Club's $2,500 grant application for equipment and rental fees be approved.

  • 3. That The Old School House Arts Centre's Photography Program $1,500 grant application for supplies and rental fees be approved.

  • 4. That the following Oceanside Recreation Services Community Grant applications be approved for funding:

    • Bow Horne Bay Community Club - Community Engagement - Advertising & Signs -  $2,500
    • Errington War Memorial Hall Association - Children’s Music Program - Rental, equipment - $1,400
    • MAC School for the Creative Arts (OCAC) - The MAC School for the Creative Arts - Materials, marketing & rental -    $2,500
    • Oceanside Floor Curling Club - Keeping Seniors Active - Insurance, rental & supplies - $2,000
    • Parksville Community Centre Society - Game nights for adults and youth - Card tables - $1,800
    • Parksville Indoor Slow-pitch League - Seniors and Special Olympics Tournament - Equipment, advertising & awards $2,000
    • VanIsle Walking Soccer - Tournament - Equipment, rental & awards - $2,500
    • Ravensong Waterdancers Synchro Club - AquaGo! - Rental, coaching & reports - $2,500
    • Shorewood San Pareil Owners and Ratepayers Association - Maple Lane Park project - Equipment, supplies, insurance, rental - $2,500
  • 5. That the Oceanside Track and Field Club Spring application for $2,500 be approved as they have provided the requested approval letter from School District 69 to install the concrete pad. 

  • 6. That the $9,839.91 grant surplus funds from 2022 be carried over to the 2023 grant budget. 

  • (Parksville, Qualicum Beach, Electoral Areas E, F, G, H - Weighted Vote)

    1. That a grant in the amount of $2,500 for the Arrowsmith Independent School for purchase of a generator, be approved.

  • 2. That a grant in the amount of $1,000 for the Mid Island Air Search and Rescue Society, be approved.

  • (All Directors - One Vote)

    That the Dunsmuir Community Park (Electoral Area H) sport court booking procedure (Attachment 1) be approved to take effect March 31, 2023.

  • (All Directors - Weighted Vote)

    That the Recreation Services Delivery Agreement with Arrowsmith Community Recreation Association (Attachment 1) be renewed for a three-year term (January 1, 2023- December 31, 2025).

  • (All Directors - Weighted Vote)

    That the Board award the 2023 Zero Waste Funding as follows:

    a.    $40,000 to Canadians Locally Improving Communities to carry out upcycling activities and workshops that divert waste and involve community members.
    b.    $61,545 to Gabriola Island Recycling Organization for textile recycling.
    c.    $60,000 to Habitat for Humanity to initiate book recycling.
    d.    $22,800 to Island Futures Society for their waste vegetable oil upcycling initiative.
    e.    $85,955 to Loaves and Fishes to carry out infrastructure and facility expansion.
    f.    $29,700 to Ocean Ambassadors to improve recycling, decrease food waste and maximize reuse with 80 businesses and 50 multifamily communities.


Delegations Wishing to Speak to Development Permit with Variance Application No. PL2022-085, 2794 Sunset Terrace, Electoral Area H

  • (Electoral Area Directors, except EA B - One Vote)

    That the Board approve Development Permit with Variance No. PL2022-085 to secure vegetation enhancement of the riparian area and recognize the siting of a series of existing retaining walls and a shed subject to the terms and conditions outlined in Attachment 2.

  • (Electoral Area Directors, except EA B - One Vote - must be taken separately)

    1. That the Public Hearing on “Regional District of Nanaimo Land Use and Subdivision Amendment Bylaw No. 500.437, 2022” not be held in accordance with Section 464(2) of the Local Government Act.

  • 2. That the Board direct staff to complete the required notification in accordance with section 467(2) of the Local Government Act.

  • 3. That the Board receive the Summary Report of the Community Engagement as provided in Attachment 4.


Owner(s) Wishing to Speak to 575 Horne Lake Road - Unsightly Premises

  • (All Directors - One Vote)

    That the Board, pursuant to "Unsightly Premises Regulatory Bylaw No. 1073, 1996", directs the owner of Lot 8 DD 51006N District Lot 90 Newcastle District Plan 1874 Except Part In Plan VIP63298 (575 Horne Lake Road), to remove the accumulation of derelict vehicles, boats, trailers, discarded automobile parts, assorted garbage, metal, disused construction materials, and pallets from the property within thirty (30) days, or the work will be undertaken by the Regional District of Nanaimo or its agents at the owner's cost.

  • (All Directors - Weighted Vote)

    1. That “Regional District of Nanaimo Tipping Fee and Solid Waste Disposal Regulation Amendment Bylaw No. 1784.05, 2022” be introduced and read three times.

  • (All Directors - 2/3 Weighted Vote)

    2. That “Regional District of Nanaimo Tipping Fee and Solid Waste Disposal Regulation Amendment Bylaw No. 1784.05, 2022” be adopted.

11.

 

Simon Webb, Consultant, Deloitte, will provide a presentation.

  • (All Directors - One Vote)

    1. Accept the presentation and attachment of the 2022 Community Engagement Survey results as information.

  • 2. Accept the presentation and attachment for consideration during the 2023-2026 Regional District of Nanaimo Strategic Plan.

  • (Nanaimo, Lantzville - Weighted Vote)

    1. That “Southern Community Sewer Service Area Development Cost Charge Reserve Fund Expenditure Bylaw No. 1869, 2022” be introduced and read three times.

  • (Nanaimo, Lantzville  - Weighted Vote / 2/3)

    2. That “Southern Community Sewer Service Area Development Cost Charge Reserve Fund Expenditure Bylaw No. 1869, 2022” be adopted.

  • (All Directors - One Vote)

    3. That “Fairwinds Wastewater Treatment Service Area Development Cost Charge Reserve Fund Expenditure Bylaw No. 1870, 2022” be introduced and read three times.

  • (All Directors - One Vote / 2/3)

    4. That “Fairwinds Wastewater Treatment Service Area Development Cost Charge Reserve Fund Expenditure Bylaw No. 1870, 2022” be adopted.

  • (Electoral Area Directors - One Vote - must be taken separately)

    1. That the Board rescind third reading of “Northern Community Sewer Service Area Development Cost Charges Amendment Bylaw No. 1442.04, 2022” (Attachment 1);

  • 2. That the Board give third reading to “Northern Community Sewer Service Area Development Cost Charges Amendment Bylaw No. 1442.04, 2022” as amended (Attachment 2);

  • 3. That Bylaw No. 1442.04 2022 be forwarded to the Inspector of Municipalities for approval following third reading.

  • (Electoral Area Directors, except EA B - One Vote - must be taken separately)

    1. That the Board receive the report of the Public Hearing held on November 23, 2022 for “Regional District of Nanaimo Electoral Area ‘G’ Official Community Plan Amendment Bylaw No. 1540.04, 2022”.

  • 2. That the Board give third reading to “Regional District of Nanaimo Electoral Area ‘G’ Official Community Plan Amendment Bylaw No. 1540.04, 2022”.

  • (Electoral Area Directors, except EA B - One Vote / 2/3)

    3. That the Board adopt “Regional District of Nanaimo Electoral Area ‘G’ Official Community Plan Amendment Bylaw No. 1540.04, 2022”.

  • (All Directors - One Vote)

    That the Board receive the staff report titled “Intergovernmental Initiatives Updates”, dated December 6, 2022, for information.

  • (All Directors - One Vote)

    That this report of the 2023-2027 Financial Plan Staffing Recommendations, New Service Levels and Capital Projects with total project costs greater than $500,000 be received for information purposes.

  • (All Directors - One Vote)

    That the Board receive the Regional Growth Strategy 5-Year Review report as provided in Attachment 1.

Please note: Bylaw NO's 1285.38 and 1152.06 are to be considered as a package with Bylaw No. 1859 in the next agenda item (Little Qualicum River Regional Park Land Exchange Bylaw).

  • (Electoral Area Directors, except EA B - One Vote - must be taken separately)

    1. That the Board receive the Summary Report of Public Engagement, for “Regional District of Nanaimo Electoral Area ‘F’ Official Community Plan Amendment Bylaw No. 1152.06, 2022” and “Regional District of Nanaimo Electoral Area ‘F’ Zoning and Subdivision Amendment Bylaw No. 1285.38, 2022”.

  • 2. That the Board receive the Summary of the Public Hearing held on November 15, 2022, for “Regional District of Nanaimo Electoral Area ‘F’ Official Community Plan Amendment Bylaw No. 1152.06, 2022” and “Regional District of Nanaimo Electoral Area ‘F’ Zoning and Subdivision Amendment Bylaw No. 1285.38, 2022”.

  • 3. That the Board give third reading to “Regional District of Nanaimo Electoral Area ‘F’ Official Community Plan Amendment Bylaw No. 1152.06, 2022”.

  • 4. That the Board give third reading to “Regional District of Nanaimo Electoral Area ‘F’ Zoning and Subdivision Amendment Bylaw No. 1285.38, 2022”.

  • (Electoral Area Directors, except EA B - One Vote  / 2/3 - must be taken separately)

    5. That the Board adopt “Regional District of Nanaimo Electoral Area ‘F’ Official Community Plan Amendment Bylaw No. 1152.06, 2022”.

  • 6. That the Board adopt “Regional District of Nanaimo Electoral Area ‘F’ Zoning and Subdivision Amendment Bylaw No. 1285.38, 2022”.

  • (Electoral Area Directors - One Vote)

    That "Southern Community Sewer Service Area Development Cost Charges Amendment Bylaw No. 1547.02, 2022" be adopted.


Director Melanson provided notice of the following motion to the Corporate Officer:

  • (All Directors - One Vote)

    That a Terms of Reference be developed for Board approval for an advisory committee that will  collaboratively review and provide recommendations to the Regional Parks and Trails Select Committee related to park user pressures at the Benson Creek Falls Regional Park parking lot and staging area in the Creekside Place neighbourhood and for the committee be comprised of the Electoral Area C Director, Senior RDN Parks Division Staff, the VIU woodlot manager and representatives from Creekside Place neighbourhood.

  • (All Directors - One Vote)

    That pursuant to the following sections of the Community Charter the Board proceed to an In Camera meeting:

    • 90(1)(a) personal information about an identifiable individual who holds or is being considered for a position as an officer, employee or agent of the municipality or another position appointed by the municipality
    • 90(1)(k) negotiations and related discussions respecting the proposed provision of a municipal service that are at their preliminary stages and that, in the view of the council, could reasonably be expected to harm the interests of the municipality if they were held in public
    • 90(1)(m) a matter that, under another enactment, is such that the public may be excluded from the meeting
    • 90(1)(n) the consideration of whether a council meeting should be closed under a provision of this subsection or subsection (2)
    • 90(1)(o) the consideration of whether the authority under section 91 [other persons attending closed meetings] should be exercised in relation to a council meeting
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