REGIONAL DISTRICT OF NANAIMO
SPECIAL ELECTORAL AREA SERVICES COMMITTEE
AGENDA
;

Tuesday, July 04, 2023

1:00 P.m. - 3:00 P.m.

Board Chambers (Webstreamed)

 This meeting will be recorded

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1.

CALL TO ORDER

2.

TERRITORIAL ACKNOWLEDGEMENT

The Chair will respectfully acknowledge the Coast Salish Nations on whose traditional territory this meeting takes place.

3.

APPROVAL OF THE AGENDA

4.

ADOPTION OF MINUTES

• That the minutes of the Electoral Area Services Committee meeting held June 8, 2023, be adopted.

4.1

Electoral Area Services Committee Meeting - June 8, 2023

5.

CORRESPONDENCE

6.

COMMITTEE MINUTES

6.1

Electoral Area F Parks and Open Space Advisory Committee Meeting - May 29, 2023

6.2

Electoral Area H Parks and Open Space Advisory Committee Meeting - May 31, 2023

6.3

Nanoose Bay Parks and Open Space Advisory Committee Meeting - June 7, 2023

6.4

East Wellington / Pleasant Valley Parks and Open Space Advisory Committee Meeting - June 12, 2023

7.

COMMITTEE RECOMMENDATIONS

7.1

Nanoose Bay Parks and Open Space Advisory Committee

7.1.1

Nanoose Bay Sport Courts

Please note: Committee recommendation has no accompanying staff report

• That staff review possible restrictions and signage for permissible uses of the sport court in Jack Bagley Community Park.

7.1.2

Water Access Workshop Discussion

Please note: Committee recommendation has no accompanying staff report

• That the committee volunteers further revise the draft criteria and use the criteria to rank the water accesses to determine which may be candidates for improvements.

7.2

East Wellington / Pleasant Valley Parks and Open Space Advisory Committee

7.2.1

Benson Creek Falls Regional Park Creekside Place Staging Area Advisory Committee Appointment

Please note: Committee recommendation has no accompanying staff report

• That D. Remillard be appointed as the East Wellington / Pleasant Valley Parks and Open Space Advisory Committee representative to the Benson Creek Falls Regional Park Creekside Place Staging Area Advisory Committee. 

8.

PLANNING

8.1

Development Variance Permit

8.1.1

Development Variance Permit Application No. PL2023-074 2364 Yellow Point, Electoral Area A

Chair to Call for Members of the Public Wishing to Speak to Development Variance Permit Application No. PL2023-074 2364 Yellow Point, Electoral Area A

• That following notification of adjacent properties, the Board approve Development Variance Permit No. PL2023-074 to reduce the minimum setback for All non-farm buildings and structures – All lot lines from 8.0 metres to 6.2 metres for a detached garage subject to the terms and conditions outlined in Attachment 2.

8.2

Request for Frontage Relaxation in Relation to a Subdivision

8.2.1

Request for Relaxation of the Minimum 10% Perimeter Frontage Requirement in Relation to Subdivision Application No. PL2019-065 Meadowood Way, Electoral Area F

• That the Board approve the request to relax the minimum 10% perimeter frontage requirements for proposed Lots 2, 3, 4, and 5 in relation to Subdivision Application No. PL2019-065.

8.3

Zoning Amendment

8.3.1

Zoning Amendment Application No. PL2022-003 Lot 2, Allsbrook Rd, Electoral Area F Amendment Bylaw 1285.39, 2023 - Introduction

Please note: This item was deferred from the June 8, 2023 Electoral Area Services Committee meeting

• 1. That the Board receive the Report of the Community Engagement as provided in Attachment 3.

• 2. That the conditions set out in Attachment 6 of the staff report be completed prior to Amendment Bylaw No. 1285.39 being considered for adoption.

• 3. That “Regional District of Nanaimo Electoral Area ‘F’ Zoning and Subdivision Amendment Bylaw No. 1285.39”, as provided in Attachment 7, be introduced, and read two times.

• 4. That the Public Hearing on “Regional District of Nanaimo Electoral Area ‘F’ Zoning and Subdivision Amendment Bylaw No. 1285.39, 2023”, be delegated to the Director for Electoral Area F.

8.3.1.1

Delegation Submission - Greg MacKenzie, Collaborative Futures, re Zoning Amendment Application PL2022-003, Electoral Area F

8.3.2

Zoning Amendment Application No. PL2022-186 1788 Fielding Road, Electoral Area A Amendment Bylaw 500.443

• 1. That the Public Hearing on “Regional District of Nanaimo Land Use and Subdivision Amendment Bylaw No. 500.443, 2023” not be held in accordance with Section 464(2) of the Local Government Act.

• 2. That the Board direct staff to complete the required notification in accordance with Section 467(2) of the Local Government Act.

• 3. That the Board receive the Summary Report of the Community Engagement as provided in Attachment 4.

8.3.2.1

Delegation Submission - Toby Seward, Seward Developments Inc., re Proposed Rezoning PL2022-186 at 1788 Fielding Road, Electoral Area A

8.4

Other

8.4.1

Temporary Use Permit Application No. PL2023-015 2660 Holden Corso Road, Electoral Area A

Chair to Call for Members of the Public Wishing to Speak to Temporary Use Permit Application No. PL2023-015 2660 Holden Corso Road, Electoral Area A

• 1. That the Board receive the Report of the Community Engagement and Written Submissions as provided in Attachment 2.

• 2. Following public notification, that the Board approve Temporary Use Permit No. PL2023-015 to allow a dog daycare facility on the subject property subject to the terms and conditions outlined in Attachment 4.

• 3. That the Board direct staff to complete the required notification for Temporary Use Permit No. PL2023-015.

9.

RECREATION & PARKS SERVICES

9.1

Lighthouse Community Centre Society General Service Agreement

• That the Lighthouse Community Centre Society General Service Agreement (2023-2026) be approved.

9.2

Lease and Site License Agreement with Cedar School and Community Enhancement Society (2023-2024)

Please note: This item was not considered at the EA A PRCC due to lack of quorum and has been brought forward to EASC as it is time sensitive

• That the attached Lease and Site License Agreement with Cedar School and Community Enhancement Society (CSCES) for a term of eleven (11) months to commence August 1^st, 2023, and end June 30^th, 2024, be approved.

9.3

Crown Tenure over Dashwood Lot 6, District Lot 76, Newcastle District, Plan 2619

• 1. That staff be directed to apply to the Province of British Columbia for Crown Land Tenure over Lot 6, District Lot 76, Newcastle District, Plan 2619 to manage as an Electoral Area G Community Park.

• 2. That funds be allocated in the 2024 Electoral Area G Community Park Budget and Five Year Financial Plan for park improvements and maintenance.

10.

EMERGENCY SERVICES

10.1

Emergency Reception Centre License of Use Agreement Renewals

• That the renewal of Emergency Reception Centre License of Use Agreements with each of the following:

  a. the Cedar Community Association

  b. the Cranberry Fire Protection District

  c. the Gabriola Senior Citizens Association

  d. the Nanoose Bay Activity & Recreation Society

  e. the Arrowsmith Agricultural Association

  f. the Lighthouse Community Centre Society; and

  g. the Bowser and District Branch (211) of the Royal Canadian Legion

  be approved for the five-year term commencing April 1, 2023 and ending March 31, 2028.

10.2

2023 Community Resiliency Investment Fund Grant Application

• That the grant application by the Regional District of Nanaimo to the Union of British Columbia Municipalities, Community Resiliency Investment Fund for $449,323.97 for FireSmart activities be endorsed.

11.

BUSINESS ARISING FROM DELEGATIONS AND CORRESPONDENCE

12.

NEW BUSINESS

12.1

Directors' Roundtable 

13.

ADJOURNMENT