REGIONAL DISTRICT OF NANAIMO
REGULAR BOARD MEETING
REVISED AGENDA

Tuesday, January 24, 2023

1:00 P.m. - 3:00 P.m.

Board Chambers (Webstreamed)

This meeting will be recorded

 

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1.

CALL TO ORDER

2.

TERRITORIAL ACKNOWLEDGEMENT

The Chair will respectfully acknowledge the Coast Salish Nations on whose traditional territory this meeting takes place.

3.

APPROVAL OF THE AGENDA

4.

ADOPTION OF MINUTES

• (All Directors - One Vote)

  That the minutes of the Regular Board meeting held January 10, 2023, be adopted.

4.1

Regular Board Meeting - January 10, 2023

5.

INVITED PRESENTATIONS

5.1

Staff Sergeant Travis De Coene, Officer in Command of the Oceanside Detachment, Royal Canadian Mounted Police - Update

6.

DELEGATIONS

6.1

Delegation Submission - Heather Ranson, the Greig Greenway Society, re Item 15.2

6.2

Delegation Submission - Wayne Moorman, re Growth Management Plan, re Item 15.2

6.3

Delegation Submission - Paul Chapman, Nanaimo & Area Land Trust, re Item 15.2

6.4

Delegation Submission - Sunshine Goldsberry, Friends of French Creek Conservation Society (FFCCS), re Item 15.2

6.5

Delegation Submission - Barb Riordan, Mid Vancouver Island Habitat Enhancement Society, re Item 15.2

7.

CORRESPONDENCE

• (All Directors - One Vote)
  
  That the following correspondence be received for information:

7.1

J. Allard, Allard Contractors Ltd.,re Item 15.2 Regional Growth Strategy Amendments

7.2

R. Chiovetti, HBR Consulting Inc., re Item 15.2 Regional Growth Strategy Amendments

7.3

D. Foster, Chair, Save Estuary Land Society, re Item 15.2 Regional Growth Strategy Amendments

7.4

M. Jessen, Arrowsmith Watersheds Coalition Society, re Item 15.2 Regional Growth Strategy Amendments

8.

COMMITTEE MINUTES

• (All Directors - One Vote)

  That the following minutes be received for information:

8.1

Electoral Area Services Committee Meeting - January 12, 2023

8.2

Arrowsmith Water Service Joint Venture Management Board Meeting - November 17, 2021

8.3

Arrowsmith Water Service Joint Venture Management Board Meeting - June 9, 2022

8.4

Arrowsmith Water Service Joint Venture Management Board Meeting - January 9, 2023

8.5

Englishman River Water Service Joint Venture Management Board Meeting - November 17, 2021

8.6

Englishman River Water Service Joint Venture Management Board Meeting - June 9, 2022

8.7

Englishman River Water Service Joint Venture Management Board Meeting - January 9, 2023

9.

CONSENT AGENDA

Note: Directors may adopt in one motion all recommendations appearing on the Consent Agenda or, prior to the vote, request an item be removed from the Consent Agenda for debate or discussion, voting in opposition to a recommendation, or declaring a conflict of interest with an item.

Committee recommendations on the Consent Agenda were Carried Unanimously at the Committee level.

(Voting rule varies as noted - Unanimous vote required)

That the following items on the Consent Agenda be adopted by consent:

9.1

ELECTORAL AREA SERVICES COMMITTEE RECOMMENDATIONS

9.1.1

707 Community Park Fuel Management Prescription Implementation

Please note: The original recommendation was varied by the Electoral Area B Parks and Open Space Advisory Committee.

• (All Directors - One Vote)
  
  That a report be provided with options for implementing the fuel management prescription in the 707 Community Park that are more reflective of the ecological goals of a park, including implications and opportunities for grant funding, project phasing and length of time implementing the project, implementing a pilot or demonstration project, different implementation options other than mechanical, and using Area B Community Parks funds instead of grant funds.

9.1.2

Orlebar Point and Brickyard Beach Accesses

Please note: Committee recommendation has no accompanying staff report. 

• (All Directors - One Vote)
  
  That staff report on the costs and other considerations involved to acquire a licence of occupation of the Orlebar Point and Brickyard Beach Ministry of Transportation and Infrastructure water areas.

9.1.3

Use of Rollo McClay Fields for Soccer

Please note: Committee recommendation has no accompanying staff report.

• (All Directors - One Vote)
  
  That staff report on options to improve the conditions of Rollo McClay fields.

9.1.4

Parks Update Report Q2 2022

Please note: Committee recommendation has no accompanying staff report.

• (All Directors - One Vote)
  
  That Mallet Creek Bridge be a priority over the Joyce Lockwood stairs for 2023.

9.1.5

Horne Lake Fire Protection Services Feasibility Study: Final Consultant's Report - Tim Pley & Associates

• (All Directors - One Vote)
  
  1. That the Board receive the final consultant’s report on the Horne Lake Fire Protection Services Feasibility Study (Attachment 1) for information, and

• 2. That the Horne Lake Fire Protection Services Feasibility Study final consultant’s report be referred to staff to explore the recommended option(s), including cost considerations and estimates and report back to the Board.

9.1.6

Nanaimo River Fire Protection Services Feasibility Study

• (All Directors - One Vote)
  
  1. That the Board receive the final consultant’s report on the Nanaimo River Fire Protection Services Feasibility Study (Attachment 1) for information, and

• 2. That the Nanaimo River Fire Protection Services Feasibility Study final consultant’s report be referred to staff to explore the recommended option(s), including cost considerations and estimates and report back to the Board.

10.

ITEMS REMOVED FROM THE CONSENT AGENDA

11.

COMMITTEE RECOMMENDATIONS

11.1

Electoral Area Services Committee

11.1.1

Development Variance Permit Application No. PL2022-140, 2860 Wildberry Road, Electoral Area A - Revised

Delegations wishing to speak to Development Variance Permit Application No. PL2022-140, 2860 Wildberry Road, Electoral Area A- Revised

• (Electoral Area Directors, except EA B - One Vote)
  
  That the Board approve Development Variance Permit No. PL2022-140 to increase the maximum building height to 9.3 metres to accommodate a detached shop currently under construction subject to the terms and conditions outlined in Attachment 2.

11.1.2

Zoning Amendment Application No. PL2022-035  4652 & 4660 Anderson Avenue, Electoral Area H Amendment Bylaw No. 500.439, 2023 - Introduction

• (Electoral Area Directors, except EA B - One Vote)
  
  1. That the Public Hearing on “Regional District of Nanaimo Land Use and Subdivision Amendment Bylaw No. 500.439, 2023” not be held in accordance with Section 464(2) of the Local Government Act.

• 2. That the Board receive the Summary Report of the Virtual Engagement as provided in Attachment 3.

11.1.3

Zoning Amendment Application No. PL2022-093 1035 Shayla Road, Electoral Area H Amendment Bylaw 500.438, 2023 - Introduction

Please note: The original recommendations were varied by the committee.

• (Electoral Area Directors, except EA B - One Vote - Must be taken separately)
  
  1. That the Board receive the Summary Report of the Public Engagement.

• 2. That the Board introduce and give two readings to “Regional District of Nanaimo Land Use and Subdivision Amendment Bylaw No. 500.438, 2023”.

• (Electoral Area Directors, except EA B - One Vote)
  
  3. That the Board direct that the conditions set out in Attachment 7, be completed prior to the consideration of adoption of “Regional District of Nanaimo Land Use and Subdivision Amendment Bylaw No. 500.438, 2023”.

• 4. That the Board delegate the Public Hearing on "Regional District of Nanaimo Land Use and Subdivision Amendment Bylaw No. 500.438, 2023", to the Director of Electoral Area H.

11.2

Englishman River Water Service Joint Venture Management Board

11.2.1

Englishman River Water Service (ERWS) 2023-2027 Financial Plan

• (All Directors - Weighted Vote)
  
  That the Regional District of Nanaimo adopt its portion of the Englishman River Water Service 2023-2027 Financial Plan, attached to the report as Schedule C.

11.3

Arrowsmith Water Service Joint Venture Management Board

11.3.1

Arrowsmith Water Service (AWS) 2023-2027 Financial Plan

• (All Directors - Weighted Vote)
  
  That the Regional District of Nanaimo adopt its portion of the Arrowsmith Water Service 2023-2027 Financial Plan, attached to the report as Table 3.

12.

REPORTS

12.1

2022 To 2026 Financial Plan Amendment Bylaw 1849.02, 2022

• (All Directors - Weighted Vote)
  
  1. That “Regional District of Nanaimo Financial Plan 2022 to 2026 Amendment Bylaw No. 1849.02, 2022” be introduced and read three times.

• (All Directors - 2/3 Weighted Vote)
  
  2. That “Regional District of Nanaimo Financial Plan 2022 to 2026 Amendment Bylaw No. 1849.02, 2022” be adopted.

12.2

Association of Vancouver Island and Coastal Communities (AVICC) 2023 Resolutions

• (All Directors - One Vote)
  
  That the Board approve resolutions to forward to the Association of Vancouver Island and Coastal Communities for consideration at its Annual General Meeting and Convention in April 2023.

12.3

Revised Canadian Auditing Standard (CAS) 315 - Additional Information

• (All Directors - One Vote)
  
  That the additional details regarding changes to the Canadian Auditing Standard (CAS) 315 be received for information.

12.4

Regional Growth Strategy 5-Year Review

Please note: This item was deferred from the December 6, 2022 Board meeting.

• (All Directors, except EA B - One Vote)
  
  That the Board receive the Regional Growth Strategy 5-Year Review report as provided in Attachment 1.

12.5

2022 Year in Review Drinking Water and Watershed Protection

• (All Directors - Weighted Vote)
  
  That the Board receive the 2022 Year in Review – Drinking Water and Watershed Protection report for information.

13.

BYLAWS - WITH NO ACCOMPANYING REPORT

13.1

French Creek Village Streetlighting Local Service Area Conversion and Boundary Amendment Bylaw No. 1062.06, 2022

• (All Directors - One Vote)
  
  That “French Creek Village Streetlighting Local Service Area Conversion and Boundary Amendment Bylaw No. 1062.06, 2022” be adopted.

14.

BUSINESS ARISING FROM DELEGATIONS AND CORRESPONDENCE

15.

MOTIONS FOR WHICH NOTICE HAS BEEN GIVEN

15.1

Social Planning Service Report

Director Brown provided notice of the following motion to the Corporate Officer:

• (All Directors - One Vote)
  
  1. That an information report on creating a social planning service be provided as recommended in the November 23, 2021 staff report titled “Report on the Regional District of Nanaimo Social Needs Assessment and Strategy”.

• 2. That an information report on the background, funding structure and housing programs of the Capital Regional Housing Corporation be provided.

15.2

Regional Growth Strategy Amendments

Director Wallace provided notice of the following motion to the Corporate Officer: 

• (All Directors, except EA B - One Vote)
  
  1. That a report be provided on amending the Regional Growth Strategy to incorporate waterways and wetland protection to maintain and improve the ecological health of regionally significant river catchments in the Region; and

• 2. That Regional Growth Strategy Targets be established regarding maintaining and improving the ecological health of waterways, wetlands and watersheds; and further

• (All Directors - One Vote)
  
  3. That the Urban Containment Boundaries of the Regional Growth Strategy be reviewed to incorporate flood plain mapping and the conservation and preservation of waterways, wetlands and watersheds as part of urban containment goals.

16.

NEW BUSINESS

17.

IN CAMERA

• (All Directors - One Vote)

  That pursuant to the following sections of the Community Charter the Board proceed to an In Camera meeting:

  • 90(1)(a) personal information about an identifiable individual who holds or is being considered for a position as an officer, employee or agent of the municipality or another position appointed by the municipality;
  • 90(1)(c) labour relations or other employee relations; and
  • 90(1)(e) the acquisition, disposition or expropriation of land or improvements, if the council considers that disclosure could reasonably be expected to harm the interests of the municipality.

18.

ADJOURNMENT