REGIONAL DISTRICT OF NANAIMO
ELECTORAL AREA SERVICES COMMITTEE
REVISED AGENDA

Thursday, November 06, 2025

1:00 P.m. - 3:00 P.m.

Board Chambers (Webstreamed)

 This meeting will be recorded

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1.

CALL TO ORDER

2.

TERRITORIAL ACKNOWLEDGEMENT

The Chair will respectfully acknowledge the Coast Salish Nations on whose traditional territory this meeting takes place.

3.

APPROVAL OF THE AGENDA

• That the agenda be approved as presented. 

4.

ADOPTION OF THE MINUTES

• That the following minutes be adopted:

4.1

Electoral Area Services Committee Meeting - July 3, 2025

4.2

Special Electoral Area Services Committee Meeting - October 2, 2025

5.

REPORT

5.1

Chronology of C. Rutledge Request – Review of Water Leak Adjustment Policy D1.1

Please note: Chief Administrative Officer Douglas Holmes will introduce the report.

• That the “Chronology of C. Rutledge Request – Review of Water Leak Adjustment Policy D1.1” report be received for information.

6.

INVITED PRESENTATION

6.1

Clark Rutledge & Rhonda Leigh, re Review of Water Leak Adjustment Policy D1.1 – Attending in Person

7.

DELEGATION - ITEMS NOT ON THE AGENDA

7.1

Delegation Submission – Steven Earle, Gabriola Transportation Society, re Safety for Pedestrians and Cyclists on Gabriola's Ferry Hill – Attending in Person

8.

CORRESPONDENCE

• That the following correspondence be received for information:

8.1

G. Sakaki, Acting Governance Officer, Mount Arrowsmith Biosphere Region, re Request for Support for French Creek Estuary Nature Preserve Habitat Restoration Project

9.

COMMITTEE MINUTES

• That the following minutes be received for information:

9.1

Electoral Area A Parks, Recreation and Culture Committee Meeting - October 8, 2025

9.2

Electoral Area G Parks and Open Space Advisory Committee Meeting - October 16, 2025

9.3

Agricultural Advisory Committee Meeting - October 16, 2025

9.4

Electoral Area H Parks and Open Space Advisory Committee Meeting - October 22, 2025

10.

COMMITTEE RECOMMENDATIONS

10.1

Electoral Area A Parks, Recreations and Culture Committee Recommendation

10.1.1

Water Access Tour Discussion

Please note: Committee recommendation has no accompanying staff report.

• That staff provide cost evaluations for developing water access sites at the Pace Road (A18) and Barnes Road (A25) in Electoral Area A, to inform future priority decision-making.

10.2

Electoral Area G Parks And Open Space Advisory Committee Recommendation

10.2.1

Maple Lane Community Park Master Plan

• That the Board approve the Maple Lane Community Park Master Plan.

10.3

Agricultural Advisory Committee Recommendations

10.3.1

Request for Comment on Non-Farm Use in the Agricultural Land Reserve, Application No. PL2025-092 - 1197, 1199, 1203 and 1205 Leffler Road, Electoral Area F

• That the Board recommend that the Agricultural Land Commission approve Non-Farm Use Application No. PL2025-092 (ALC File No. 104934) to permit an existing accessory building on the subject property.

10.3.2

Request for Comment on Non-Adhering Residential Use in the Agricultural Land Reserve, Application No. PL2025-116 - 2219 Gomerich Road, Electoral Area A

• The Board recommend that the Agricultural Land Commission approve Non-Adhering Residential Use Application No. PL2025-116 (ALC File No. 104984) to permit the construction of a new second dwelling unit of 274.95 m2 on the subject property. 

10.4

Electoral Area H Parks and Open Space Advisory Committee Recommendations

10.4.1

Lions and Wildwood Community Park Improvements

Please note: The original recommendation was varied by the Committee.

• 1. That staff proceed with the paved multi-use sport court and water fountain as the next phase of the Lions Community Park improvements. 

• 2. That staff proceed with the installation of a portable toilet at McColl Road and gather community feedback for amenities at Wildwood Community Park.

• 3. That staff proceed with the installation of a seasonal porta-potty at Illusions Lake Community Park.

10.4.2

Outdoor Amphitheatre Concept & Costing – Lions Community Park

Please note: Committee recommendation has no accompanying staff report.

• That staff provide a concept design and class-D costing for a future outdoor amphitheatre at Lions Community Park.

11.

PLANNING

11.1

Development Variance Permit

11.1.1

Development Variance Permit Application PL2024-127, 1420 and 1440 Springhill Road, Electoral Area F

Chair to call for members of the public wishing to speak to Development Variance Permit Application PL2024-127, 1420 and 1440 Springhill Road, Electoral Area F

• 1. That the Board approve Development Variance Permit No. PL2024-127 to increase the maximum lot coverage from 30% for the first hectare of the lot and 5% for the remainder of the lot greater than 1 hectare to 30% total lot coverage for both lots combined to allow for the construction of additional shop and warehouse buildings subject to the terms and conditions outlined in Attachment 3.

• 2. That the Board direct staff to complete the required notification for Development Variance Permit No. PL2024-127.

11.2

Other

11.2.1

Request to Remove Covenant Application No. PL2025-071, 1805 Huckleberry Way, Electoral Area A

• That the Board approve the request to remove a Section 219 Covenant ET136697 registered as part of a frontage relaxation in relation to an 8-lot subdivision to allow the construction of a second dwelling unit with a floor area greater than 112 m².

11.2.2

Request to Accept Cash-In-Lieu of Park Land Dedication in Relation to Subdivision Application No. PL2020-020 – PID 032-115-890, Electoral Area H

• That five per cent cash-in-lieu of park land dedication be accepted in conjunction with Subdivision Application PL2020-020.

11.2.3

Official Community Plan and Regional Growth Strategy Amendment Application No. PL2025-100, Elk Trail, Electoral Area F

• That the Board not support proposed Official Community Plan and Regional Growth Strategy Amendment Application No. PL2025-100.

11.2.3.1

Delegation Submission – Ken Pickering, Property Owner, re Elk Trail Estates Official Community Plan Amendment Application – Attending In Person

11.2.3.2

Delegation Submission – Rachel Hamling, Prism Land Surveying Ltd., re Elk Trail Estates Official Community Plan Amendment Application – Attending In Person

12.

BYLAW SERVICES

12.1

Review of Bylaw Enforcement Policy B3.2

• 1. That the report titled “Review of Bylaw Enforcement Policy B3.2” dated November 6, 2025, be received for information.

• 2. That the Electoral Area Services Committee provide recommendations on the proposed policy amendments and that the Board direct staff to amend the Bylaw Enforcement Policy B3.2, accordingly.

13.

FIRE SERVICES

13.1

Proposed Fire Truck Storage Facility Survey - Results and Next Steps

• 1. That the Board receives the “What We Heard Engagement Summary report: Nanaimo River Fire Protection Area – Proposed Fire Truck Storage Facility Survey 2025” for information.

• 2. That the Board directs staff to suspend further collection of the Nanaimo River Fire Protection Service Reserve Fund indefinitely.

• 3. That the Board direct staff to prepare reports that, based on the survey results, recommend means to dissolve the Nanaimo River Fire Protection Service Reserve Fund and explore options to address the service considerations for fire services in the area.

13.2

Nanoose Fire Protection Development Cost Charges Study

Please note: Daryl Abbs, Managing Partner, Watson & Associates Economists Ltd., attending virtually, will provide a presentation.

• 1. That the Board receive the Development Cost Charges (DCC) Background Study and draft DCC Bylaw for the Nanoose Fire Protection Area, dated October 2025, prepared by Watson and Associates Economists Ltd, for information.

• 2. That the Board approves the following next steps:

  a. Approve “Engagement Plan Summary Plan: Nanoose Fire Protection Area Development Cost Charges” and directs staff to proceed with engagement; and

  b. Direct staff to report back on the findings from the public engagement process and draft a Development Cost Charges Bylaw for consideration.

13.3

Amendment Bylaw 1933.01 – Wellington Fire Protection Area

• That “Wellington Fire Protection Service Establishment Amendment Bylaw No. 1933.01, 2025” be introduced and read three times.

14.

BUSINESS ARISING FROM DELEGATIONS AND CORRESPONDENCE

15.

MOTIONS FOR WHICH NOTICE HAS BEEN GIVEN

15.1

Amendment to Building Bylaw Update for Moved-On Homes

Director Craig provided notice of the following motion to the Corporate Officer:

• That staff be directed to include in the Building Bylaw Update Project the following:

  An amendment that facilitates residents using moved on homes, including a review of relevant fees and policies and the current requirements in Bylaw 1250 182e that moved-on buildings must appraise at minimum 100% of the average assessed value of improvements of neighbouring developed properties within 100 metres.

15.2

Noise Regulations for Commercial and Industrial Activities in Residential Areas, Electoral Area F

Director Salter provided notice of the following motion to the Corporate Officer:

• That staff be directed to undertake a process to establish noise regulations for commercial and industrial activities located in residential areas and community centers within Electoral Area F.

16.

NEW BUSINESS

16.1

Directors' Roundtable

17.

IN CAMERA

• That pursuant to the following sections of the Community Charter the Committee proceed to an In Camera meeting:

  • 90(1)(e) the acquisition, disposition or expropriation of land or improvements, if the council considers that disclosure could reasonably be expected to harm the interests of the municipality;
  • 90(1)(i) the receipt of advice that is subject to solicitor-client privilege, including communications necessary for that purpose; and
  • 90(1)(m) a matter that, under another enactment, is such that the public may be excluded from the meeting.

18.

ADJOURNMENT

• That the meeting be adjourned.